Operations Coordinator

Aux

Operations Coordinator serving as a reliable operational partner for administrative functions in a fast-paced startup environment. Duties include project tracking, document organization, and team coordination.

Posted 6/15/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

calendar managementschedulingmeeting coordinationprocess documentationoperational workflowsproject trackingreporting dashboardsvendor coordinationresearch supporttask management

Soft Skills

organizational skillsattention to detailindependencewritten communicationverbal communicationcross-functional coordinationprioritizationtime managementproblem-solvingadaptability

Tools & Technologies

Google WorkspaceSlackNotionspreadsheetsproductivity tools

Industry Keywords

Executive AssistantAdministrativeOperationsstartup teamsstakeholder management

About the role

Key responsibilities & impact

Manage calendars, scheduling, and meeting coordination across stakeholders
Organize internal documents, records, and operational systems
Support inbox management and communication coordination when needed
Track ongoing projects and ensure tasks are moving forward across teams
Help coordinate priorities between internal stakeholders and leadership
Assist with process documentation and operational workflows
Follow up with team members to ensure deliverables stay on track
Create and improve internal systems for operational efficiency
Maintain trackers, reporting dashboards, and internal documentation
Support cross-functional coordination as needed
Handle ad hoc administrative and operational tasks for leadership
Assist with research, vendor coordination, and other business support needs

Requirements

What you’ll need

3+ years experience in Executive Assistant, Administrative, or Operations roles
Strong organizational skills and high attention to detail
Comfortable working independently with minimal supervision
Excellent written and verbal communication skills
Experience supporting founders, executives, or startup teams is a plus
Strong proficiency in Google Workspace, Slack, Notion, spreadsheets, and productivity tools

Benefits

Comp & perks

Food Allowance
Government Benefits
13th Month pay
Work Equipment
Night Differential if applicable (10% of hourly rate)
20 Leaves (after 6 months)
Holiday pay (200% on Regular holidays; 130% on Special holidays)
Overtime pay (max of 10.25 hrs/day)
Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
HMO (after 6 months)