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About the role
Key responsibilities & impact- Manage complex diaries and schedules across multiple time zones, ensuring smooth coordination and minimal disruption.
- Coordinate domestic and international travel arrangements, including commercial flights, private jets, and helicopter transfers, ensuring all logistics and contingencies are fully planned.
- Prepare detailed, end-to-end travel itineraries to ensure efficient, seamless, and well-organised travel experiences.
- Liaise with travel agents and service providers on behalf of the client to secure competitive rates while maintaining high service standards.
- Provide remote coordination support for private properties, including liaising with on-site staff and contractors as needed.
- Manage appointments and calendars, proactively resolving scheduling conflicts and anticipating needs in advance.
- Coordinate building, refurbishment, and maintenance projects, tracking progress and ensuring timelines and budgets are met.
- Maintain and improve digital filing systems and records to ensure accuracy, organisation, and easy access.
- Handle ad hoc tasks and requests with efficiency, discretion, and urgency.
Requirements
What you’ll need- Exceptionally organised with strong attention to detail.
- Able to manage multiple priorities calmly and effectively in a fast-paced environment.
- Highly discreet, trustworthy, and professional in handling confidential matters.
- Strong written and verbal communication skills.
- Comfortable working fully remote and aligned with UK/London hours.
- Self-motivated, proactive, and reliable in following through on tasks.
- Experience supporting international clients, executives, or family offices is an advantage.
Benefits
Comp & perks- Food Allowance
- Government Benefits
- 13th Month pay
- Work Equipment
- Night Differential if applicable (10% of hourly rate)
- 20 Leaves (after 6 months)
- Holiday pay (200% on Regular holidays; 130% on Special holidays)
- Overtime pay (max of 10.25 hrs/day)
- Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
- HMO (after 6 months)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
exceptionally organisedstrong attention to detailmanage multiple prioritiescalmly and effectivelyhighly discreettrustworthyprofessionalstrong written communication skillsstrong verbal communication skillsself-motivated