Customer Service Representative, Insurance
AAA
Administrative Assistant
AssistRx
full-time
Posted on:
Origin: • 🇺🇸 United States • Florida
Visit company websiteJob Level
JuniorMid-Level
About the role
- Meet and greet all visitors, clients, and employees in a courteous and professional manner
- Prepare and maintain meeting and conference room reservation and catering schedules; circulate schedule to appropriate staff
- Assist marketing and patient solutions with client meeting preparation, room set-up, breakdown, meeting logistics and convention/trade show preparation
- Process incoming and outgoing deliveries, mail, and packages; forward outgoing mail and packages to the appropriate individual or department
- Perform general clerical duties including filing, photocopying, faxing, and mailing as required
- Order and maintain supplies, arrange for equipment maintenance, and keep reception and break areas organized
- Work with facilities and security to create associate Photo ID and access control cards
- Assist security with building safety and security protocols and drills
- Monitor and work Facilities tickets
- Provide assistance in emergency situations such as fire alarms, tornado warnings, medical emergencies
- Perform other related duties as assigned by management
- Work on-site Monday - Friday 8am - 5pm EST; schedule flexibility required for client onsite days; office location: 495 North Keller Road, Suite 100 Maitland, Florida 32751
Requirements
- Associate’s degree (A.A.), four years related experience, or equivalent combination of education and experience
- 2+ years working as an administrative assistant, office manager or front desk in a professional work environment required
- Must be able to work between the hours of 8:00 am and 5:00 pm with flexibility on days that clients are onsite
- Must be proficient in Microsoft Office, including but not limited to Word, Excel, PowerPoint, Outlook, and Microsoft Teams
- Professional appearance and demeanor is a must
- Ability to follow oral/written instructions; communicate effectively with all levels of the organization, employees and external customers / vendors
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Creative, flexible, and innovative team player
- Strong organizational, problem-solving, and analytical skills
- Ability to manage priorities and workflow
- Experience managing supplies inventory required
- Proven ability to handle multiple projects and meet deadlines
- Strong interpersonal skills
- Ability to deal effectively with a diversity of individuals at all organizational levels
- Good judgement with the ability to make timely and sound decisions
- Ability to understand any and all safety requirements and cautions
- Bilingual is a plus
- Successful completion of a pre-employment background check required
- Must be authorized to work in the United States; sponsorship and/or work authorization is not available for this position
- In compliance with federal law, all hires must verify identity and eligibility to work in the United States
