Aspirus Health

Clinical Operations Assistant, Allergy and ENT

Aspirus Health

full-time

Posted on:

Location Type: Office

Location: Madison • Wisconsin • 🇺🇸 United States

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Salary

💰 $20 - $27 per hour

Job Level

Junior

About the role

  • Coordinate administrative aspects of associated clinics, including preparation of reports using Word, Excel, PowerPoint, QlikView, and SharePoint.
  • Provide leadership support with maintenance of agendas, taking meeting minutes, and coordinate activities and schedules of department teams.
  • Coordinate and monitor departmental needs such as purchasing supplies or services and arranging equipment repair, including submitting work orders.
  • Respond to questions and provide support to department staff regarding payroll (time-off policies, procedures, and scheduling).
  • Perform other duties as assigned.
  • On-site, full-time day shift (M-F 8am-4:30pm) at multiple UW Health locations in Madison, WI.

Requirements

  • High School Diploma or equivalent Required
  • Associate's Degree in Business Administration, Healthcare or related field Preferred
  • 1 year of experience in an administrative support role Required
  • 3 years of experience in an administrative support function Preferred
  • Previous experience in a health care setting Preferred
  • Proficiency with Microsoft Word, Excel, PowerPoint, QlikView, and SharePoint
  • Ability to coordinate schedules, agendas, and take meeting minutes
  • Experience with purchasing, supplies coordination, and submitting work orders
  • Knowledge of payroll time-off policies, procedures, and scheduling support
Benefits
  • An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
  • Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
  • Access to UW Health’s Wellness Options at Work that support employee/family well-being.
  • Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportreport preparationschedulingmeeting minutespurchasingsupplies coordinationwork orderspayroll procedures
Soft skills
leadership supportorganizational skillscommunication skills
Certifications
High School DiplomaAssociate's Degree in Business AdministrationAssociate's Degree in Healthcare