Proposal Administrative Assistant
Total Systems Technologies Corporation
Administrative Coordinator, Editorial Specialist
As You Sow
full-time
Posted on:
Location Type: Remote
Location: Remote • California • 🇺🇸 United States
Visit company websiteSalary
💰 $71,000 - $75,000 per year
Job Level
Mid-LevelSenior
About the role
- Assist the President & Chief Counsel: Meet daily with the President
- Filter, sort & prioritize President’s email inbox daily and coordinate responses
- Assist in coordinating, identifying priorities, and ensuring follow-up of President’s workstreams in project management system, including outside activities and assignments
- Interface with external and internal parties on a range of issue areas
- Ensure staff access to the President
- Manage travel planning
- Run Programs meetings, teach Lunch & Learns where appropriate
- Scan news for President daily and assist in updating Presidents’ LinkedIn Account
- Undertake a variety of tasks, special projects, and project planning as they arise
- Serve as editor, ensuring accuracy, clarity, and readability of blogs, public-facing reports, and media materials prior to reaching President for review; work with staff as necessary through draft iterations
- Prepare first drafts of letters and power point presentations for review by the President & Chief Counsel
- Support litigation, enforcement, and advocacy work through research, document drafting, and associated tasks
- Where applicable, assist with reviewing and organizing discovery materials, expert reports, and case-related documentation
- Coordinate aspects of toxic enforcement program when applicable including email responses and investigator and lab testing oversight
- Assist the President in assuring ongoing and effective use of project management tools and education and participation of program staff; draft project management blueprints and forms
- Coordinate ongoing projects for President
Requirements
- Four or more years of work experience preferred
- Love of teamwork
- Flexible stability and strong systems thinking
- Experience with Microsoft Office, Zoom, Adobe Acrobat Pro, Wrike Project Management
- Excellent writing and editing skills
- Excellent comprehension skills
- Strong interpersonal engagement and communication skills
- Ability to handle and prioritize multiple tasks in a fast-paced environment
- Ability to act independently, communicate frequently, and ask questions when needed
- Demonstrated commitment to social and environmental change
- Strong work ethic, self-motivation, and commitment to excellence
- A love of organization and efficiency and attention to detail
- Interest in the work of As You Sow
- Sense of humor greatly appreciated
Benefits
- Health, dental, vision, long term disability, and life insurance
- Employee assistance program
- 401(k) with 4% match
- Parental leave
- Phone/internet stipend
- 18 holidays
- Two personal days
- One volunteer day
- Nine sick days
- Ten vacation days in first year of employment
- Fifteen vacation days the second year
- Twenty vacation days the third year and beyond.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
writingeditingproject managementdocument draftingresearch
Soft skills
teamworksystems thinkinginterpersonal engagementcommunicationorganizationattention to detailself-motivationcommitment to excellenceflexibilitysense of humor
