Executive Assistant
Window Nation
Senior Administrative Assistant
Cengage Group
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $27 - $35 per hour
Job Level
Senior
About the role
- Support senior sales and marketing leadership team for Cengage Higher Education, including three Senior Vice Presidents.
- Efficiently handle and coordinate calendars for three executives, balancing multiple priorities, scheduling large meetings, and anticipating conflicts.
- Plan and handle domestic and international travel arrangements, including flights, accommodations, transportation, visas, and other vital documentation.
- Prepare, edit, and proofread executive-level correspondence, reports, and presentations.
- Act as a trusted liaison between executives and internal/external partners, maintaining professionalism and discretion.
- Prepare agendas, materials, and logistics for meetings, programs, and special events; support crisis management and last-minute changes.
- Lead or support critical initiatives, cross-functional programs, and high-visibility projects beyond routine administrative responsibilities.
- Track and handle invoices, expense reports, and reimbursements, allocating resources efficiently.
- Maintain strict confidentiality with sensitive information and exercise discretion and judgment.
- Leverage technology and collaboration tools to streamline operations, support remote/global teams, and enhance productivity.
Requirements
- Associate degree in Business Administration or related field required; Bachelor’s degree preferred.
- Minimum 3 years of experience supporting senior executives, handling complex calendars, coordinating travel, and handling high-level administrative responsibilities.
- Experience supporting multiple executives simultaneously preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
- Familiarity with project management or workflow tools (e.g., Asana, Smartsheet) a plus.
- Ability to anticipate needs, exercise independent judgment, and make decisions on behalf of executives when appropriate.
- Exemplary organizational and time management skills and handle multiple priorities and projects simultaneously.
- Exceptional written and verbal communication skills, with attention to detail and a professional demeanor.
- Strong interpersonal skills and build trust and credibility across all levels of the organization.
- Strong analytical and problem-solving abilities, resilience, and adaptability in a fast-paced, dynamic environment.
- Maintains confidentiality, demonstrates integrity, and represents executives with professionalism at all times.
Benefits
- Comprehensive and rewarding Total Rewards package designed to support and empower our employees. Click here to learn more about our Total Rewards Philosophy.
- Programs, benefits, and initiatives integrated into the fabric of how we work every day.
- Reasonable accommodations for qualified individuals with disabilities including during our job application process.
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationexecutive correspondencereport preparationpresentation editinginvoice trackingexpense reportingresource allocationproject managementworkflow management
Soft skills
organizational skillstime managementcommunication skillsinterpersonal skillsproblem-solvingadaptabilitydiscretionjudgmenttrust-buildingprofessionalism
Certifications
Associate degree in Business AdministrationBachelor’s degree in Business Administration
