Executive Assistant
BCD Travel
Executive Assistant - Procurement
Arcadis
full-time
Posted on:
Location: New York • 🇺🇸 United States
Visit company websiteSalary
💰 $65,000 - $85,000 per year
Job Level
Mid-LevelSenior
Tech Stack
ERP
About the role
- Arcadis is seeking a highly skilled and motivated Executive Assistant to support the Gateway Hudson Tunnel Project (HTP). Work in partnership with Parsons and Mace as part of the MPA Delivery Partner team selected by the Gateway Development Commission. Support construction of a new two-track rail tunnel beneath the Hudson River and rehabilitation of the North River Tunnel. Enter department requisitions and invoices into GDC’s ERP system accurately and in a timely manner. Maintain and coordinate calendars for the Deputy Chief and Director of Procurement, including scheduling meetings, appointments, and travel. Assist in development and maintenance of procurement-related templates and internal databases. Facilitate GDC’s Partner Review Process and maintain accurate and confidential records. Collect and manage weekly staff work plans and maintain the staff PTO tracker. Provide technical and administrative support to procurement personnel in using and monitoring GDC’s e-procurement platform. Create reports, presentation decks, and other materials to support Procurement Department meetings and initiatives. Attend internal meetings to take detailed notes and prepare meeting summaries; coordinate and support procurement staff meetings and public-facing events. Conduct procurement-related research and assist in ad-hoc projects as needed. Support procurement, contract management, vendor relations, and compliance teams with administrative tasks on an as-needed basis.
Requirements
- Associate's or Bachelor’s degree in Business Administration, Public Administration, or a related field preferred. Minimum 3 years of executive or administrative assistant experience, preferably within procurement or a government agency.
