Executive Assistant
SimpleClosure
Lead Executive Assistant, CEO
Outreach
full-time
Posted on:
Location Type: Hybrid
Location: Seattle • California, Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $115,000 - $170,000 per year
Job Level
Senior
About the role
- Operate as a trusted partner to the CEO - anticipating needs, streamlining priorities and protecting the CEO's time and energy.
- Own and optimize a complex and dynamic calendar, prioritizing meetings and engagements with speed, precision and discretion.
- Preparing briefing documents, agendas, talking points presentations and detailed follow-ups for internal and external meetings. Work closely with the Chief Business Officer to organize and facilitate key business meetings and initiatives.
- Act as the connective tissue between the CEO and teams across the organization, helping to align communication and track key initiatives.
- Coordinate communications with board members, investors, strategic partners and executive leadership.
- Communicate directly and on behalf of the CEO’s office, both internally and externally (VIP stakeholders including customers, executive staff, vendors, and company-wide communications).
- Lead and manage high-impact projects and events on behalf of the CEO, including executive offsites, board meetings and internal planning sessions, with appropriate follow-up communication.
- Serve as a mentor and point of coordination for other Executive Assistants within the company, establishing best practices and scalable systems.
- Serve as a gatekeeper and problem solver, helping the CEO triage urgent issues and respond to time-sensitive opportunities.
- Handle sensitive information with the utmost confidentiality and professionalism at all times, including maintenance of records, files and confidential information.
- Manage complex domestic and International travel, including itineraries, visa documentation and 24/7 support as needed.
- Manage accurate expense reporting, vendor relationships and support high-level budget tracking or procurement efforts as needed.
- Anticipating the CEO's needs, streamlining workflows, and identifying opportunities for improvement.
- Prioritize conflicting needs while handling matters expeditiously with proactive follow-through
- Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers
Requirements
- 7+ years of Executive Experience, with at least 3+ years directly supporting a CEO, preferably at a high-growth or fast-paced company.
- Comfortable interfacing with board members, investors and senior leadership. Ability to represent the CEO with professionalism and poise.
- We are an organization that values professionalism and collaboration, especially within our EA team. Previous leadership and/or team building within an EA organization is highly desired. This role is expected to set the example and encourage other EAs to work together to find solutions.
- Proven ability to build strong, confidential relationships with executives.
- Proactive problem solver - you don't wait for instructions but rather anticipate, act and adapt.
- Ability to manage ambiguity with confidence, along with staying calm under pressure.
- Self-starter with the ability to influence without authority. You naturally take on initiatives and set high standards for others around you.
- Exceptional written and verbal communication skills, including the ability to draft executive-level correspondence, talking points and presentations.
- Proficient in Microsoft Office Suite, Google Workspace and modern productivity tools (e.g. Slack, Zoom, etc.).
- Meticulous attention to detail, top-tier organizational skills and ability to juggle multiple priorities seamlessly.
- Fast learner. You love solving puzzles and take pride in your work. You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times. You thrive in a fast-paced environment.
- Utilize the latest AI tools to make your work as efficient as possible. You have a natural curiosity for the tech industry and want to be part of a highly energetic and passionate team about to make history.
- BA/BS degree or equivalent experience
Benefits
- Flexible time off
- 401k to help you save for the future
- Generous medical, dental, and vision coverage for full-time employees and their dependents
- A parental leave program that includes options for a paid night nurse, and a gradual return to work
- Infertility/ assisted reproductive services benefit
- Employee referral bonuses to encourage the addition of great new people to the team
- Snacks and beverages in the Office, along with fun events to celebrate
- Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive supportcalendar managementbriefing document preparationproject managementexpense reportingvendor relationship managementbudget trackingtravel managementconfidential information handlingproblem solving
Soft skills
professionalismcollaborationleadershiprelationship buildingproactiveadaptabilitycommunicationorganizational skillsattention to detailself-starter
Certifications
BA/BS degree
