Senior Executive Assistant, Talent Acquisition
Advocate Aurora Health
full-time
Posted on:
Location: Illinois, North Carolina, Wisconsin • 🇺🇸 United States
Visit company websiteSalary
💰 $35 - $52 per hour
Job Level
Senior
About the role
- Provides, initiates, and prioritizes a variety of complex, diversified, confidential, and comprehensive administrative support to senior executives
- Communicates with highly visible customers and leadership throughout the system
- Performs reception, schedule planning and coordination, word processing, document distribution and development, file maintenance, and research/presentation of office related materials
- Schedules, maintains, and prioritize executive calendars for appointments, meetings, and travel
- Plans and organizes administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development
- Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquiries related to operational and substantive matters
- Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures
- Performs complex word processing: creating/drafting correspondence, memos, and documents from rough draft or independently; edits for accuracy and consistency
- Compiles supportive graphics, reports, or statistical data; creates and displays reports as needed
- Establishes and maintains filing systems; maintains confidential materials and records
- Performs independent research and compiles, analyzes, and summarizes information from a variety of sources to support administrative needs
- Operates and maintains office equipment and may order office supplies
- Acts as a resource to other administrative support and provides training on processes and procedures
- May present administrative materials, reports, and information to a group of individuals
Requirements
- High School Graduate
- Typically requires 5 years of experience in an executive assistant position
- Supports an EVP or Chief
- Ability to effectively manage time and priorities
- Demonstrated ability to maintain a high degree of confidentiality
- Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity
- Ability to take initiative to develop correspondence as appropriate, and independently problem solve on office related issues
- Demonstrated ability to tactfully and effectively communicate (written and verbal), with a variety of individuals and highly visible customers/leadership
- Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products
- Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations
- Ability to manage data systematically
- Demonstrates organizational ability and attention to detail and accuracy
- Ability to effectively present information in one-on-one and small group situations
- Ability to work effectively without direct supervision
- Demonstrates a team player attitude, willingly providing back-up support when appropriate and actively supporting group goals
- Licensure, Registration, and/or Certification Required: None Required
- Schedule: Monday-Friday business hours
- Must be able to sit, stand, and walk for prolonged periods; occasionally lift items up to 20 lbs; continuous keyboard use