Proposal Manager

• Support proposal coordination and management, development, and revision of major proposals.
• Apply knowledge and expertise of the proposal development process.
• Participate as part of a proposal team or lead proposal efforts in the cradle-to-grave development of a proposal.
• Apply working knowledge of teaming strategies with large and small businesses.
• Conduct daily review of opportunities to support pipeline development using various sources such as GWACs and IDIQ’s in the form of Sources Sought, Market Research, RFIs, RFQs and RFPs.
• Perform detailed analyses of solicitation documents (e.g., RFP, RFQ, SOW), and work with the team to build the outline for the proposal response, compliance matrix, and communicate the results.
• Ensure proposals are properly scoped, evaluate assumptions, identify risks, and ensure responses meet requirements.
• Work collaboratively with a wide range of personnel, including technical and business subject matter experts, authors, capture managers, and client program managers, to facilitate efficient and effective proposal development.
• Create compliant and compelling original proposal content for technical responses to highly complex, large, and/or high-profile solicitations.
• Ability to independently write sections on Technical, Management, Staffing, and Past Performance to support the development of high-quality proposal responses.
• Manage multiple revisions, edit and re-edit proposal sections as needed, and ensure that proposals maintain a consistent tone or voice.
• Assist the Leadership Team in reviewing proposal artifacts for compliance and responsiveness against solicitation requirements.
• Support professional formatting of proposals and ability to design and develop high-impact graphic representations.

Mid-Level Proposal Manager/Writer

• Manage proposals from receipt of RFI, RFQ/RFP, sources sought through final submission.
• Develop and maintain proposal schedules, compliance matrices, outlines, and review plans.
• Ensure all proposals comply with solicitation requirements, evaluation criteria, and submission instructions.
• Coordinate proposal reviews and incorporate leadership feedback through final submission.
• Identify and coordinate the support personnel needed for each proposal, including SMEs, graphic resources, editors, and other contributors, ensuring all tasks are assigned and completed on schedule.
• Write and edit proposal sections across Technical, Management, and Past Performance volumes.
• Conduct color team reviews including a white glove review.
• Create and update capabilities statements.
• Develop compelling narratives that clearly articulate win themes, discriminators, features/benefits, and risk mitigations.
• Tailor resumes and past performance narratives to solicitation requirements.
• Synthesize content from SMEs, interviews, proposal libraries, and project documentation.
• Create, maintain, and update a proposal repository and identify reusable contents.
• Issue and manage data calls to internal teams and external partners.
• Review and edit SME- and partner-provided content for clarity, compliance, and consistency.
• Own proposal production activities, including document formatting, graphics coordination, spreadsheet integration, and final proposal assembly, leveraging shared or ad hoc resources as available.
• Support continuous improvement of proposal processes, templates, and libraries.
• Work closely with the BD Manager to ensure capture strategy and win themes are reflected consistently throughout proposals.
• Track proposal status, risks, and dependencies, providing regular updates to leadership and core team members throughout the proposal lifecycle.
• Provide after action reviews on all proposals, conducting lessons learned meetings and maintaining a log.

• Manage the proposal development center and oversee the center’s staff
• Responsible for planning, organizing, facilitating and executing IDIQ proposals
• Ensure proposal preparation activities are timely and proposals submitted are professional
• Exercise ownership of proposal processes and take responsibility for quality and compliance of all proposals supported by the Proposal Center
• Participate in capture discussions to ensure understanding of bid strategy
• Supervise Proposal Center staff, including Proposal Managers, Proposal Analysts and Proposal Writers

Proposal Manager II

• Interprets solicitation requirements or source selection information and coordinates proposal response strategy for Tier 1 competitive opportunities in compliance with Federal Acquisition Regulations (FAR).
• Communicates proposal requirements and influences process adoption at senior level.
• Assesses the solicitation and other proposal elements for risk, schedule/milestone dependencies, and win probability against the capture plan for the organization’s ability to meet solicitation requirements; makes no-bid recommendations as appropriate.
• Facilitates Shipley Business Development Lifecycle Gate 4 Proposal Bid and Gate 5 Final Submission Reviews for Tier 1 opportunities.
• Directs content contributors in the appropriate application of win themes and discriminators, technical strategic approaches, and value-add attributes in the proposal technical and pricing narratives.
• Manages the scheduling and actions of proposal resources including proposal desktop publisher, graphic artist, coordinator, technical writer, solution architect, and subject matter experts.
• Performs ongoing compliance/quality reviews of documents while in development.
• Facilitates the use of various proposal tools, work products, and techniques to create winning proposals which fully execute the win strategy.
• Leads meticulous Pink, Red, Gold, and White color team reviews against strict deadlines and with clearly communicated expectations of reviewer results; develops and executes the color team recovery plan.
• Provides guidance and mentorship to proposal management peers by participating in color team reviews.
• Accountable for final review process to ensure quality, solicitation compliance, and pricing narrative is accurate and product is approved before submitted to contracts for final sign-off.
• Conducts After Action Reviews and collects lessons learned for best practice process improvements.
• Maintains skills in proposal management, development, and publications best practices.
• Assists in content library development, maintenance, and management.
• Performs other job-related duties as assigned.

Senior Proposal Manager

• manage the proposal development center and oversee the center’s staff
• responsible for planning, organizing, facilitating, and executing IDIQ proposals
• provide direct and indirect management of the company's overall bid and proposal efforts
• ensure proposal preparation activities are timely and professional
• coordinate and guide proposal management activities and workflow
• ensure development of proposal products in accordance with RFP compliance and company business development goals
• supervise Proposal Center staff, including Proposal Managers, Proposal Analysts, and Proposal Writers

• Own end-to-end execution of complex federal proposals, from shaping through submission
• Partner with Capture to develop win strategies, themes, and discriminators
• Lead cross-functional teams (technical, pricing, BD, SMEs) to deliver compliant, high-quality proposals
• Drive proposal planning, compliance, schedules, and execution across all volumes
• Serve as lead writer/editor, elevating clarity, consistency, and strategic messaging
• Facilitate color team reviews and drive recovery actions
• Collaborate with BD to track opportunities and support pursuit positioning
• Contribute to knowledge management, process improvement, and proposal best practices

• Build a proposal management practice that helps Nava increase proposal quality and in support of Nava's growth goals
• Lead Nava Client Solutions Managers, Subject Matter Experts and reviewers through well-structured proposal efforts; effectively engage Nava leadership (Contracts, Staffing, etc) and teaming partners at the right times with the right information
• Author proposal content such as descriptions Nava's past performance and capabilities
• Manage concurrent proposal efforts without sacrificing clarity or quality
• Develop and support a compliance checklist for each opportunity, including evaluation criteria, required forms and contractual documents
• Curate, organize and and build 'evergreen' content that speaks to Nava's capabilities, projects and modern practices

Principal Proposal Manager

• Prepare and deliver competitive and sole source proposals on schedule
• Develop proposal compliance matrix and ensure compliance
• Develop the proposal plan, schedule, outline, and resource plan
• Review draft proposal artifacts to improve quality
• Ensure timely, effective proposal kickoffs, color teams, peer reviews, and leadership reviews
• Collaborate with other Raytheon stakeholders (e.g., pricing, supply chain, contracts)
• Communicate proposal requirements and status to senior management
• Collaborate with RTX Global Government Relations (GGR) at the Federal, State/Local on Public Policy in their advocation and development of new technologies and our solutions

Senior Manager, Proposal Management

• Serve as the Senior Proposal Manager for large, complex, and strategic Requests for Proposals (RFPs), Requests for Task Execution Plans (RTEPs), Requests for Information (RFIs), Sources Sought Notices (SSNs), and Requests for Task Order Proposals (RFTOPs).
• Develop and manage proposal schedules, compliance matrices, annotated outlines, proposal templates, kickoff materials, Color Team Reviews, proposal development strategies, RFI and SSN responses, and Oral proposal efforts.
• Lead proposal teams consisting of internal staff, subcontractors, consultants, subject matter experts, writers, graphic designers, editors, and production personnel, ensuring proposal quality, compliance, responsiveness, and timely delivery.
• Coordinate and manage all phases of the proposal lifecycle.
• Leverage AI-enabled tools and technologies to enhance proposal development and knowledge management efforts.
• Provide leadership and oversight for proposal strategy development, win themes, discriminators, executive summaries, management approaches, staffing approaches, transition plans, and oral presentations.
• Interface directly with executive leadership, capture managers, program managers, solution architects, and teaming partners to drive proposal development activities.

• Lead cross-functional proposal teams in developing compliant, technically accurate, and competitive federal proposals across IT Project Management, DevSecOps, Software Development, Network Infrastructure, and Cybersecurity domains.
• Manage end-to-end proposal operations, including schedules, compliance matrices, outlines, storyboards, content development, and final deliverables in accordance with solicitation requirements.
• Facilitate and manage proposal review cycles, including Pink, Red, and Gold Team reviews, ensuring incorporation of feedback and adherence to quality standards and submission deadlines.
• Drive continuous process improvement initiatives by leveraging lessons learned, proposal performance metrics, and AI/LLM-enabled tools to enhance proposal efficiency, quality, and win strategy execution.
• Analyze federal business opportunities against organizational capabilities, past performance, customer relationships, and strategic growth objectives to support bid/no-bid decisions.
• Support the full opportunity lifecycle from identification through proposal submission, including capture planning, call plans, gate reviews, and pre-proposal activities.
• Utilize CRM systems to track pipeline opportunities, manage opportunity data, and develop RFI/RFQ responses to evaluate and recommend pursuit strategies.
• Develop and refine win themes, discriminators, and value propositions that highlight organizational strengths and competitive advantages within the federal marketplace.
• Collaborate with SMEs, technical leads, and solution architects to translate complex technical solutions into compelling proposal narratives, management approaches, and supporting graphics.
• Coordinate cross-functional stakeholders across business development, technical teams, recruiting, contracts, and executive leadership to ensure accountability and timely completion of proposal deliverables.

Proposal Manager – BD Analyst

• Provide ownership of assigned RFP responses for Space and Intel product lines, exercising independent judgment in interpreting requirements, defining proposal strategy, facilitating cross-functional collaboration, and ensuring compliance with internal and customer standards.
• Lead and moderate proposal kickoff and solutioning sessions, establishing direction, scope, and task assignments for Program Management, Engineering, and other required functions.
• Develop and oversee pricing strategy, cost models, and volume narratives, ensuring alignment with business objectives, customer requirements, and competitive positioning.
• Integrate, evaluate, and synthesize inputs from multiple functional partners into a complete, compliant Proposal Package; ensure necessary leadership reviews and approvals are obtained in accordance with internal policy.
• Prepare, certify, and submit Current, Accurate, and Complete proposals requiring Certified Cost and Pricing Data; exercise professional expertise in compliance with FAR, DFARS, and company estimating standards.
• Represent the proposal function in internal and external audits, providing authoritative responses, supporting documentation, and subject matter insights.
• For remote employees, quarterly travel to the San Diego office is required to support onsite team meetings, engagement activities, and collaborative proposal planning.

Senior Associate, Proposal Management

• Create calendars and milestones for simultaneous bids and confirming adherence to timelines
• Develop outlines to create compelling, innovative, and complaint approaches
• Create proposal artifacts: matrices, tables, graphs, executive summaries, and management approaches
• Track Q&A’s; reviewing and identifying changes, documenting and distributing/discussing the changes with the bid team
• Ensure past performance/resume updates are timely and completed with relevant team members
• Coordinate proposal kick off, color review and lessons learned meetings; verify any action items and comments are completed
• Review draft content to ensure proposal content flows, is consistent, and compliant
• Support desktop publishing to finalize proposal content
• Coordinate with graphic designers to create visually appealing bids that meet corporate standards
• Provide quality control and feedback on process or procedure improvement within department and/or cross-functionally.
• Assist in identifying needs for and/or managing strategic library content.
• Ensure adherence to standards and templates to present a consistent appearance/style across proposal responses.
• Use existing proposal response library to effectively address recurring content inquiries and develop tailored RFx responses.

• Support development of a wide range of client-facing presentations and sales opportunity- or proposal-related materials for global commercial enterprises.
• Create end-to-end strategic and impactful PowerPoint presentations that convey client needs and Gartner’s value proposition.
• Refresh/update stakeholder-provided PowerPoint content to correct errors and/or enhance messaging, visuals and brand compliance.
• Lead formal RFx response development, ensuring compliance with RFx requirements, obtaining necessary approvals and driving responses to successful, on-time completion.

• Work closely with EPC proposal managers and leadership to support end-to-end proposal development.
• Communicate clearly with internal teams and external partners, providing updates and managing priorities.
• Build and maintain compliance matrices to ensure all solicitation requirements are identified and addressed.
• Develop and maintain proposal plans and calendars, tracking deadlines and milestones to support on-time submission.
• Create annotated proposal outlines using standard templates.
• Gather and tailor resumes and project descriptions.
• Track and organize proposal graphics in coordination with writers and designers.
• Maintain proposal workspaces in SharePoint and Teams.
• Support proposal reviews and coordinate contributors.

Proposal Coordinator

• Lead and manage the overall proposal development process from Pre-Proposal Phase through Post Proposal Phase.
• Collaborate with Executive Leadership Team (ELT), BD Operations Leaders, Solution Architects, SMEs, and Project Delivery teams to develop solutions that offer Customers recognized value, are price competitive, executable and will be evaluated favorably.
• Support other business development professionals (e.g., editorial support, volume management, review participation) when necessary, as part of a team-first capture and proposal organization.
• Support other Proposal Operations activities (e.g., content databases, SharePoint library management) as needed.
• Manage and track multiple concurrent proposal responses to include RFI/RFP efforts.
• Demonstrated experience in proposal writing covering all typical solicitation sections (e.g., Management, Technical, Staffing).
• Ensure win strategy, technical solution, win themes, discriminators, compliance, and clear understanding of the requirements are well-articulated and consistent throughout final proposal documents.
• Manage junior personnel, coordinate with responsible lines/accounts, align resources required for pursuit of opportunities, develop, and improve upon processes, manage B&P budgets, mentor junior proposal managers, report metrics/manage risk and effectively lead growth within the Federal Health sector.
• Work with a sense of urgency and fastidious approach required to succeed in a demanding environment with expectations of high-quality, winning bid and proposals, often with tight deadlines.

• Own and manage the full proposal lifecycle for DOW opportunities, including RFPs, RFIs, white papers, BOAs, OTAs, SBIR/STTR, and unsolicited proposals.
• Serve as the single-threaded owner for proposal execution, including schedules, outlines, compliance matrices, reviews, and final submissions.
• Lead proposal kickoffs, color reviews, and final production reviews to ensure high-quality, on-time deliverables.
• Collaborate closely with capture, business development, engineering, product, finance, legal, and executive leadership to develop winning storylines and technical narratives.
• Translate complex technical solutions into clear, persuasive proposal content that highlights Shift5’s value and differentiators.
• Partner with capture and BD to shape win themes, discriminators, and messaging strategies aligned with evaluator priorities.
• Ensure strict compliance with solicitation requirements, evaluation criteria, and formatting instructions.
• Coordinate inputs from subject matter experts, executives, and external partners throughout the proposal process.
• Develop, curate, and maintain reusable proposal content, templates, and best practices to support scalability and consistency.
• Support post-submission activities, including Q&A responses, clarifications, and proposal debriefs.

• Lead and manage the full proposal lifecycle from opportunity identification and bid/no-bid decisions through submission and post-submission activities.
• Interpret and analyze solicitation requirements (e.g., RFPs, RFIs, RFQs, IDIQs, GWACs) and develop compliance matrices and response outlines.
• Develop and manage proposal schedules, storyboards, kickoff meetings, status calls, and color team reviews (Pink, Red, Gold).
• Coordinate with internal stakeholders, including business development, capture, pricing, contracts, and subject matter experts (SMEs) to gather and validate content.
• Oversee the writing, editing, and formatting of technical, management, and past performance sections.
• Ensure proposals are fully compliant with solicitation instructions, evaluation criteria, and government regulations (FAR, DFARS).
• Maintain version control and document management throughout the proposal process using tools like SharePoint, MS Teams, or proposal management software.
• Support post-submission activities such as clarifications, orals, and final proposal revisions (FPRs).
• Maintain a library of reusable proposal content and best practices to support future bids.

• Manages proposal preparation to U.S. Federal Government RFPs, RFIs, RFQs, IDIQs, and task orders from receipt through submission.
• Develop proposals by assembling information, including project objectives/outcomes/deliverables, proposal schedule, implementation, writing assignments for internal and external resources, methods, staffing, standards of performance, and evaluation.
• Writes, revises, and edits drafts, including executive summaries, conclusions, and organization credentials.
• Determines proposal concept by identifying and clarifying opportunities and needs.
• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval.
• Enters and monitors tracking data for multiple proposal statuses.
• Coordinates requirements with contributors, contributes proposal status information to gate reviews and team reviews, and transmits the proposals.
• Creates and coordinates data calls to be sent and received from teammates and partners.
• Submits solicitation amendments to proposal team and partners.
• Gathers proposal information by identifying sources of information.
• Coordinates submissions and collections
• Identifies and communicates risks associated with proposals.
• Prepares presentations by evaluating text and graphics.
• Maintains quality results by using templates, following proposal-writing standards, including readability, consistency, and tone.
• Obtains approvals by reviewing proposals with key providers and project managers.
• Improves proposal-writing results by evaluating and redesigning processes, approach, coordination, and boilerplate, and implements changes.
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests.
• Attends strategy meetings.
• Provides updates to management on proposal submission status.
• Contributes to the creation and organization of multiple proposal management tools, including the past performance library, the proposal boilerplate, and the master acronym list.
• Creates compliance matrices/crosswalks to ensure proposal compliance, as required by the proposal.
• Support proposal efforts as needed, including resume formatting, skills alignment summaries, meeting participation, and contributing to solutioning based on subject matter expertise or functional experience.
• Performs other tasks as required

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