Payroll

• Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance.
• Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing.
• Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate.
• Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections.
• Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments.
• Provide backup support for Certified Payroll and Prevailing Wage administration.
• Maintain accurate payroll records through daily data entry, document management, and filing.
• Assist with payroll balancing, reconciliation, and payroll quality control activities.
• Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations.
• Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing.
• Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency.
• Perform other payroll and administrative duties as assigned.

Payroll Administrator

• Process accurate payrolls in accordance to specified deadlines
• Maintain payroll data (client and employee level)
• Interface with clients internally and externally to assist with inquiries and resolve any issues
• Work with various vendors (time and attendance, payroll/HRIS)
• Maintain and create document process workflows
• Assist with quarter and year-end activities (returns and W-2 filing)
• Report back to management team on program implementations

Payroll Specialist

• Processing of daily, weekly, and biweekly payroll for approximately 1500 exempt and non-exempt employees
• Garnishments
• Payroll adjustments
• Reimbursements
• Per Diems
• Taxes to all employees consistent with federal and state wage and hour laws
• Employee Loans
• Commissions
• Client Invoicing ensures the computing, withholding, or deductions associated with new pay is done consistent with state/federal regulations and company policies
• Reviews, analyzes and checks payroll forms and reports for accuracy and makes necessary adjustments or corrections
• Strong Analytical background and knowledge of Time Systems in general
• Liaison to field, internal personnel, and interdepartmental staff to resolve payroll issues and inquiries
• Researches, analyzes and resolves payroll-related problems or questions
• Issues W-2 Wage and Tax Statement reprints
• Creates payroll data reports for management as needed
• Performs all other duties assigned by Payroll Manager
• Supports and executes the mission, ethics, and goals of the company effectively
• Represents themselves in a positive and professional manner in the company and community
• Adheres to dress code with a clean and neat professional appearance
• Reports on time and as scheduled in order to complete work within the designated time
• Adhere to all company policies and procedures outlined in Employee Handbook, Employee Agreement, or communicated from executive team.

• Own and manage the payroll calendar, ensuring adherence to established timelines, milestones, and deliverables.
• Establish and enforce payroll cycle governance, including clear controls and accountability across stakeholders.
• Oversee pre-payroll data validation processes to ensure accuracy and completeness of employee data prior to payroll processing.
• Lead the identification, tracking, and resolution of payroll exceptions, ensuring timely and accurate outcomes.
• Manage relationships with payroll providers, ensuring adherence to service level agreements (SLAs).
• Oversee administration of wage garnishments, ensuring compliance with regulations.
• Lead payroll audit and reconciliation processes, ensuring accuracy prior to final sign-off.
• Oversee off-cycle payroll processes, ensuring accuracy, proper approvals, and documentation.

Payroll Manager

• The Payroll/AP Specialist handles vendor invoices and employee payroll to ensure payments are accurate, timely and compliant with company policies
• Main tasks include checking invoices, keeping vendor and employee records, fixing any issues, helping with audits, managing electronic payments, and timekeeping
• Payroll: Coordinate and process employee payroll, including calculations of wages, overtime and deductions
• Ensure compliance with deferral, state, and local labor laws such as FLSA
• Manage employee payroll-related data, such as timecards, and update employee information
• Provide excellent customer service to employees, addressing questions and resolving payroll discrepancies
• Accounts Payable: Process and verify vendor invoices for accuracy and proper approval
• Enter invoices into the accounting system and maintain vendor files
• Reconcile accounts payable transactions and ensure timely, accurate payments to vendors
• Manage vendor inquiries and resolve payment discrepancies
• Prepare and process electronic payments
• Ensure compliance with company policies and procedures

Payroll/Accounts Payable Specialist

• Ensure the accurate and timely processing of U.S. expatriate payrolls.
• Process U.S. expatriate payroll accurately and timely, including tax‑withholding setup and changes, bonus‑related tax entries, retroactive pay adjustments, verification‑of‑employment requests, and payroll‑preview review.
• Enter and maintain additional payroll items as needed.
• Develop, document, and maintain standard operating procedures.
• Ensure payroll practices comply with company policies and relevant regulations.
• Collaborate effectively with cross‑functional teams.
• Respond to employee payroll inquiries with a high level of service.
• Support payroll‑related projects and initiatives as required.

Principal Specialist, Payroll

• Oversee payroll processing across the Americas region, ensuring accuracy, timeliness, and compliance with applicable laws and regulations
• Maintain current knowledge of U.S., Canada, and Mexico payroll legislation and ensure adherence to evolving requirements
• Resolve complex payroll issues and escalations, providing guidance to employees and stakeholders
• Reconcile payroll-related accounts and support internal and external audit activities
• Lead and develop a geographically distributed payroll team, including Payroll Specialists in Phoenix and Mexico
• Manage hiring, staffing, performance management, and career development for direct reports
• Provide clear direction aligned to strategic and operational goals
• Oversee the design, implementation, and optimization of payroll systems, processes, and reporting
• Lead payroll-related projects, including system enhancements and process redesign initiatives
• Act as the primary liaison between internal teams and payroll vendors/service providers
• Manage vendor relationships to ensure high-quality service delivery and issue resolution
• Partner with HR, Finance, and business leaders to provide payroll insights, analysis, and recommendations
• Develop and maintain payroll policies, procedures, and standards
• Contribute to budget planning and operational priorities for the payroll function
• Ensure strong internal controls and risk mitigation practices

Senior Payroll Manager

• Leader responsible for market penetration through targeted Payroll campaigns
• Report to a regional Vice President (VP)
• Manage and achieve Division’s productive sales goals monthly
• Recruit and interview Payroll Territory Managers (PTM) and Senior Product Advisors (SPAs)
• Develop PTMs, build PTM business plans, manage SPA/PTM activity
• Maintain relationships with partners, business networking groups, and Outside Sales POS/Payments team
• Monitor and adhere to corporate sales policies
• Lead weekly team meetings and conduct monthly training sessions
• Provide status updates to VP and/or SVP
• Achieve minimum production requirements

Payroll Division Manager

• Manage payroll and benefits administration, ensuring compliance with state tax requirements.
• Onboard new employees and contractors in payroll systems and process bi-weekly payroll plus monthly commissions/bonuses.
• Track and process approved employee reimbursements.
• Maintain payroll notes, compile tax data, and support accurate recordkeeping.
• Document processes, maintain company policies, and assist with organizational charts, benefit renewals, and office agreements.
• Manage vendor relations, invoice intake, and bill payment processing, including ACH transfers.
• Monitor cash accounts, process CEO reimbursements, and assist with expense coding in coordination with the bookkeeper.
• Oversee company laptop lifecycle including purchasing, assignment, tracking, repairs, shipping, and retrievals.
• Coordinate laptop security setup and ensure all new hires receive company devices for data protection.

• Compliance & Vendor Oversight: Oversee the timely and accurate filing of all federal, state, provincial, and local payroll tax returns—including Form 940, Form 941, Form W-2, and Canada Forms—by our outsourced payroll and settlement vendors.
• Account Reconciliation & Auditing: Perform regular plausibility audits and reconciliations of employee and employer payroll tax setups to identify and resolve discrepancies, while completing tax returns and requesting payments for Canada Workers' Compensation and other agency-related taxes.
• Agency Liaison & Problem Resolution: Act as the primary point of contact for tax authorities to handle notices, audits, and new tax identification number registrations, while directly addressing executive escalations and stakeholder inquiries.
• System Optimization: Partner with internal teams and our tax preparer to thoroughly test and implement mandatory tax updates within our Workday payroll system.
• Reporting & Strategic Support: Prepare periodic trend reports regarding tax liabilities and potential financial impacts for senior management, while supporting corporate activities such as mergers and acquisitions.

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