Payroll Administrator

Stantec

Payroll Administrator managing payroll operations and processes for U.S. Payroll team at Stantec.

Posted 7/22/2026full-timeRemote • Arizona • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in payroll processing, compliance with federal and state regulations, and proficiency in automated payroll systems. Strong analytical skills and attention to detail are essential for maintaining accurate payroll records and resolving discrepancies.

Highest-signal resume keywords

Payroll ProcessingMulti-State Payroll ComplianceFederal And State Payroll LawsMicrosoft Excel ProficiencyOracle HRMS Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll Data EntryPayroll AuditingPayroll ReconciliationManual Timecard ProcessingPayroll Quality ControlDocument ManagementPayroll AdjustmentsFLSA KnowledgePrevailing Wage AdministrationAutomated Payroll Systems

Soft Skills

Attention To DetailAnalytical SkillsCustomer ServiceInterpersonal CommunicationOrganizational Skills

Tools & Technologies

Oracle Time & LaborAutomated Payroll SystemsMicrosoft Office

Industry Keywords

Payroll ComplianceFair Labor Standards ActCertified PayrollPayroll DocumentationProcess Improvement

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance.
Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing.
Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate.
Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections.
Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments.
Provide backup support for Certified Payroll and Prevailing Wage administration.
Maintain accurate payroll records through daily data entry, document management, and filing.
Assist with payroll balancing, reconciliation, and payroll quality control activities.
Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations.
Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing.
Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency.
Perform other payroll and administrative duties as assigned.

Requirements

What you’ll need

Experience processing payroll using automated payroll and timekeeping systems.
Experience with multi-state payroll processing and payroll compliance.
Working knowledge of federal, state, and local payroll laws and regulations.
Knowledge of Fair Labor Standards Act (FLSA) requirements.
Prevailing Wage and Certified Payroll experience preferred.
Strong attention to detail with excellent analytical and problem-solving skills.
Ability to prioritize competing deadlines while maintaining a high degree of accuracy in a fast-paced environment.
Excellent customer service, interpersonal, written, and verbal communication skills.
Strong organizational skills with the ability to manage multiple priorities and repetitive tasks.
Demonstrates professionalism, confidentiality, discretion, and sound judgment when handling sensitive employee information.
Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel.
Experience with Oracle HRMS, Oracle Time & Labor, or similar enterprise payroll systems preferred.

Benefits

Comp & perks

Health insurance
Dental insurance
Vision insurance
Wellness program
Health savings accounts
Flexible spending accounts
401(k) plan
Employee stock purchase program
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid family leave
Ten paid holidays per year
Vacation accrual between 10 and 20 days per year
Paid sick leave in accordance with state and local law