Operator

• Effectively and efficiently managing multiple client accounts across your designated portfolio to meet required weekly and monthly deadlines.
• Managing between 3-5 client ‘finance’ inboxes and ongoing communications with external and internal stakeholders.
• Creating prepayment and accruals month-end schedules and corresponding journals to be posted on Xero /equivalent finance system.
• Managing the processing of invoices through Dext (expense management software) to ensure appropriate approval chains are satisfied and each cost is correctly tagged/identified before submission to Xero/ equivalent finance system.
• Understanding the basics and core components to compile a VAT return, and what transactions are to be recorded in each box.
• Preparing monthly depreciation journals and updating and maintaining a fixed asset register.
• Reconciling multiple bank accounts and being able to communicate effectively with both internal and external stakeholders to deal with queries, such as missing or additional information required to complete the task.
• Raising sales invoices and effective credit control to ensure invoices are paid on time.
• Preparing weekly/bi-weekly/monthly payment runs and communicating with relevant stakeholders required across the approval chain.

Finance Operator

• Take day-to-day responsibility for monitoring vessel performance and operations across the fleet under time charter
• Partner with Masters, charterers, agents, and internal departments to keep operations running smoothly
• Keep a close eye on vessel positions, schedules, and cargo operations
• Own compliance with charter party obligations across your vessels
• Develop a strong working knowledge of time charter terms and their practical application across the fleet
• Stay across hire payments, off-hire events, and performance claims, flagging issues promptly
• Play an active role in resolving disputes, including speed/consumption claims and delays
• Ensure revenue items are reported to accounting accurately and on time
• Analyse noon reports and voyage data - including speed, fuel consumption, and weather routing - to build a clear picture of fleet performance
• Identify and escalate discrepancies against charter party warranties
• Contribute to performance analysis and reporting that informs commercial decision-making
• Keep thorough operational records and voyage logs
• Prepare clear internal reports on vessel performance and operations
• Support post-voyage analysis to drive continuous improvement

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Finance Operator

Ship Operator