Legal Assistant

• Prepare, in compliance with court rules, legal documents relating to legal matters.
• Create and proofread legal documents, reports, and letters utilizing legal software applications and by following marginal notes and attorney instructions.
• Input into case management system all data contained in the legal file such as correspondence, notices, legal documents, billing, and expenditures.
• Make necessary corrections, update information, and respond to inquiries.
• Manage attorney calendar(s) by scheduling and confirming appointments and court appearances.
• Resolve calendar conflicts when necessary.
• File correspondence and legal documents in compliance with law office standards.
• Maintain and monitor a comprehensive diary system for litigated files to insure compliance with statutory requirements.
• Process all mail in compliance with law firm standards.
• Maintain technical files and records including comprehensive and detailed documentation.
• Prepare reports and payment drafts.

Litigation Assistant

• Supporting assigned Attorneys and Partners with administrative tasks
• Scheduling appointments with colleagues and clients
• Drafting and sending documents, including service contracts
• Updating the firm's CRM platform consistently
• Organizing and distributing Attorneys' mail
• Working on special administrative projects
• Performing thorough and accurate document management and data entry

Administrative Legal Assistant

• Triage and respond to inbound Legal requests and external notices, tracking deadlines so nothing gets missed
• Own legal calendaring across filings, renewals, and compliance obligations
• Coordinate invoice processing and vendor payments with Finance
• Manage physical mail, board prep logistics, and note-taking for key Legal meetings
• Maintain Legal's document and contract repositories in Google Drive - naming conventions, folder structure, access controls
• Manage DocuSign workflows: track envelope status, store completed agreements, keep records clean
• Support document migrations, system cleanups, and privacy-related documentation (DPAs, GDPR requests, data flows)
• Leverage AI tools and automation to reduce manual work, improve document retrieval, and increase consistency across Legal processes
• Proactively identify gaps in document management and suggest improvements
• Track corporate records, manage filing deadlines, and ensure timely submissions across jurisdictions
• Maintain compliance calendars with visibility across Finance, HR, and Legal
• Review MNDAs, amendments, and order form exceptions, flagging issues for attorney review
• Apply AI tools to support contract review - identifying non-standard terms, summarizing provisions, and flagging risks for attorney review
• Partner with the Sr. Legal Ops Manager to identify and ship process improvements
• Proactively identify new AI automation opportunities and help drive implementation alongside the Sr. Legal Ops Manager
• Act as a coordination point across Legal initiatives, keeping things organized and moving.

• Request, follow up on, retrieve, and organize medical records and itemized billing statements from providers.
• Conduct regular "treatment check-ins" with clients to monitor their medical status, update their files, and offer a supportive ear during their recovery.
• Open new insurance claims (property damage, bodily injury, PIP/MedPay), send representation letters to adjusters, and confirm policy limits.
• Keep our Case Management Software (CMS) meticulously updated with treatment milestones, provider information, and communication logs.
• Help request final balances and health insurance liens (Medicare, Medicaid, private health) as cases near the settlement phase.
• Assist the Case Manager in preparing comprehensive demand packages for attorney review.

• Provide comprehensive support for employment litigation, including managing the discovery process, drafting responses to interrogatories, and coordinating document productions.
• Generate and maintain internal legal reports and dashboards to track matter status, litigation trends, and key performance metrics for senior legal leadership.
• Assist attorneys in responding to administrative charges filed with the EEOC and various state and local human rights agencies.
• Conduct legal research on federal, state, and local employment laws and regulations (e.g., Title VII, ADA, FMLA, FLSA).
• Draft and proofread legal documents, including settlement agreements, separation agreements, and internal legal memoranda.
• Organize and maintain employment legal files and databases, ensuring all documentation is current and compliant with company retention policies.
• Support the review and update of company-wide employment policies, employee handbooks, and training materials.
• Coordinate and schedule interviews, depositions, and meetings with internal witnesses and external counsel.
• Liaise with Human Resources and business units to gather facts and documents necessary for legal assessments and defense strategies.
• Manage legal holds and ensure proper preservation of evidence related to pending or threatened employment litigation.

Senior Legal Assistant – Employment Law

• Receives, screens, and triages intake calls from prospective clients regarding education law matters.
• Conducts conflict checks, gathers relevant case information, and completes financial eligibility assessments.
• Prepares intake applications and supporting documentation for review by attorneys and advocates.
• Opens, maintains, and monitors client files in accordance with agency procedures and case management requirements.
• Schedules client appointments, school meetings, hearings, and other case-related events.
• Explains documents to clients, obtains required signatures, and ensures proper completion of forms and records.
• Maintains regular communication with clients, attorneys, schools, and community agencies regarding case-related matters.
• Drafts correspondence, records detailed case notes, and enters information accurately into the case management system.
• Assists attorneys and advocates with preparation for school meetings, hearings, appeals, and other legal proceedings.
• Compiles program statistics, prepares reports, and supports data collection and program evaluation activities.
• Collaborates with internal programs and community agencies to connect clients with supportive services and resources.
• Conducts client follow-up communications and assists with client satisfaction evaluations.
• Maintains calendars and tracks important case deadlines and appointments.
• Conducts legal research and gathers information as assigned.

Legal Assistant – Education Law

• Provide administrative and legal support to Estate Planning, Tax, and Trust Administration attorneys.
• Prepare, proofread, format, and finalize estate planning documents including wills, trusts, powers of attorney, advance directives, and related correspondence.
• Coordinate estate planning signings and ensure all documents are properly executed and distributed.
• Manage attorney calendars, scheduling client meetings, signings, deadlines, and follow-up appointments.
• Serve as a primary point of contact for clients, providing exceptional customer service and timely communication.
• Organize, maintain, and update electronic and physical client files.
• Assist with probate and trust administration matters by preparing correspondence, gathering information, and coordinating filings as directed.
• Track client requests, attorney assignments, and outstanding tasks to ensure timely completion.
• Prepare engagement letters, conflict checks, and new client onboarding documentation.
• Coordinate incoming and outgoing mail, document deliveries, and record requests.
• Assist attorneys during client meetings by preparing materials, gathering documentation, and ensuring files are complete.
• Maintain confidentiality and professionalism while handling sensitive personal and financial information.
• Support department initiatives and process improvements to increase efficiency and enhance the client experience.

Legal Assistant – Estate Planning

• Provide administrative support to attorneys.
• Work independently on pleadings, discovery, motion preparation and e-discovery.
• Manage case management, docketing, e-discovery, document review, and exhibit preparation.

Legal Secretary – Floater

• Provides administrative support to attorneys
• Works independently on pleadings, discovery, motion preparation and e-discovery

• Provides administrative support to attorneys
• Works independently on pleadings, discovery, motion preparation and e-discovery
• Strong attention to detail and excellent organizational skills

• Operates in an innovative centralized team of experienced administrative professionals.
• Supports attorneys with specific client matters and a variety of practice groups by processing work in an efficient and accurate manner.
• Requires excellent communication, organizational, and computer skills.

• Assist in drafting and reviewing legal documents, such as contracts, agreements, and legal correspondence
• Conduct legal research and gather information for cases
• Prepare and organize legal documents and maintain accurate records
• Communicate with clients, attorneys, and other professionals on behalf of the legal team
• Schedule appointments, meetings, and court dates for attorneys
• File and maintain legal documents in physical and electronic filing systems
• Prepare and submit legal forms and documents to government agencies
• Assist with billing and invoicing for legal services
• Perform other administrative tasks as needed to support the legal team

• Support attorneys with CA litigation matters
• Prepare and file state and federal court filings, including e-filings
• Manage litigation calendaring and deadlines in accordance with court rules
• Assist with pleadings, including tables of contents and tables of authorities
• Proofread and format legal documents and correspondence
• Provide administrative and litigation support across multiple matters and teams

Litigation Legal Assistant

• Draft discovery responses, including preparing objections and coordinating substantive responses with attorneys and clients
• Review case files proactively to identify documents and information needed to support litigation strategy and expert review
• Coordinate collection, organization, and production of project documentation, including construction records, contracts, correspondence, photographs, and other relevant materials
• Prepare document productions and manage large volumes of electronically stored information
• Organize and prepare materials for expert witnesses, ensuring complete and accurate documentation is provided for review
• Create and maintain case management templates, discovery shells, and litigation support materials
• Assist attorneys with pleadings, motions, discovery, and trial preparation
• Maintain and update case files within iManage and other firm systems
• Communicate with clients, experts, insurance carriers, and opposing counsel regarding case-related matters
• Manage attorney calendars, including court deadlines, hearings, depositions, mediations, and other litigation-related events
• Coordinate scheduling and correspondence for assigned attorneys
• Draft, revise, proofread, and file legal documents
• Prepare and process court filings in state and federal courts
• Monitor litigation deadlines and ensure compliance with court rules and scheduling orders
• Handle client communications and routine case correspondence
• Maintain electronic and physical case files
• Provide overflow legal secretarial support to the litigation team as needed

Legal Secretary, Paralegal – Construction Defect

• Provides administrative and case-management support to attorneys
• Prepares legal documents, manages court filings, and maintains case files
• Communicates with clients and coordinates schedules
• Conducts basic legal and factual research
• Assists with billing activities and processes client invoices

• Provide legal and administrative support to a team of attorneys
• Create, prepare, proofread, and amend high volume complex legal documents, pleadings, including table of contents and table of authorities, letters and emails
• File pleadings with state and federal courts using various means, including electronic court filing systems.
• Calendar maintenance, such as scheduling hearings, briefing schedules, discovery deadlines, depositions, meetings, and knowledge of civil and federal court deadline filing dates, court rules, and procedures
• Prepare for and assist in trials
• Assist Paralegals in organizing case files and records maintenance
• Assist with travel arrangements upon request including car, hotel and airfare reservations, and complete attorney monthly expenses to accounting
• Administrative work, including billing, correspondence, invoices and reporting to clients

• Performs legal and secretarial tasks for assigned attorney(s)
• Maintains schedules and calendar for assigned attorney(s)
• Composes a variety of correspondence, pleadings and various legal forms
• Coordinates time and location of multi-party appearances
• Answers telephone calls, emails and handles client inquiries
• Receives and processes incoming mail

• Drafting various correspondence to wealth management teams and clients
• Following best practices for group, client, and advisor interaction
• General administrative tasks and other duties, as needed
• Supporting an estate planning strategist throughout the estate planning process; including acting as a primary point of contact for clients, managing correspondence with clients, administering calendar management for a strategist, scheduling meetings, and answering phones
• Supporting maintaining estate planning documents and estate planning reviews as a liaison with estate planning specialists, wealth management teams, and clients
• Maintaining client files, including preparing and finalizing notes for meetings

Legal Assistant – Estate Planning Service Specialist

• Assisting attorneys and paralegals across the Legal department on a variety of legal projects aligned with both business needs and the intern’s areas of interest
• Conducting legal research and analysis to support ongoing matters and strategic initiatives
• Assisting with the review and drafting of basic agreements
• Supporting the preparation and review of patent and trademark filings
• Assisting with the review and preparation of distribution agreements and SEC submissions
• Researching an area of law relevant to Sarepta and drafting a comprehensive memorandum summarizing findings and recommendations

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