Legal Secretary

Maricopa County

Legal Secretary providing secretarial support to attorneys in the Maricopa County Public Defender’s Office. Responsibilities include preparing legal documents, handling case files, and assisting attorneys with various tasks.

Posted 7/21/2026full-timePhoenix • Arizona • 🇺🇸 United StatesJuniorMid-Level💰 $22 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in legal document preparation, case file management, and bilingual communication in English and Spanish. Proficient in providing secretarial support in a fast-paced legal environment while ensuring confidentiality and accuracy.

Highest-signal resume keywords

Legal Document PreparationBilingual Communication (English/Spanish)Case File ManagementReceptionist DutiesTranscription Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document PreparationTranscriptionData AnalysisCase File CoordinationDocument Filing

Soft Skills

Organizational SkillsCommunication SkillsInterpersonal Skills

Tools & Technologies

Internal Case Tracking SystemsMulti-Line Telephone

Industry Keywords

Legal Secretary ExperienceCriminal Law OfficeIndigent DefenseLegal ProceedingsSecretarial Support

About the role

Key responsibilities & impact

Provide secretarial support services to our attorneys, which include the preparation of legal documents, handling of case files, performing reception tasks, transcription, analysis of data, and providing support to attorneys and other staff, and assisting group leadership with tasks as needed
Type and prepare legal documents, briefs, petitions, and memoranda from written copy, oral, or mechanical dictation in a fast-paced environment
Transcribe witness interviews from cassette tapes, CDs, and digital recordings
Perform as a receptionist for assigned unit or floor, answer a multi-line telephone, screen and transfer calls, direct visitors, sort and distribute mail
Translate brief letters or documents into or from Spanish/English; compose brief Spanish letters; interpret for Spanish-speaking individuals; interpret for visitors who speak Spanish
Coordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneys
Photocopy and organize documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materials
Access information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clients
Hand-deliver and/or pick up documents/items on and off-site
May supervise clerical staff in the absence of a supervisor

Requirements

What you’ll need

Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings
High school diploma or GED
Post-secondary education may substitute for the experience requirement on a year-for-year basis
Criminal law office, indigent defense, and legal secretary experience
Secretarial experience, which includes dealing with law-related matters such as might be found in a law, insurance, or real estate office
Bilingual (English/Spanish)

Benefits

Comp & perks

Tuition reimbursement
Exceptional work-life balance, with hybrid and alternative work schedule options
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to our on-site center Maricopa County Kids Club
Paid vacation, sick time, and parental leave
Extensive wellness program, including an incentive
Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1