Legal Assistant

Cozen O'Connor

ARC Legal Assistant in a hybrid position based in Philadelphia. Supporting litigation attorneys with client services and document management responsibilities.

Posted 7/16/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in legal correspondence preparation, E-Filing, and document management, with a strong emphasis on attention to detail and effective communication with clients and legal professionals.

Highest-signal resume keywords

Legal WritingE-Filing ExperienceDocument Management SystemsMicrosoft Word ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Correspondence PreparationDocument ProcessingTyping SkillsData EntryExpense Report PreparationClient File ManagementScheduling DepositionsProofreadingEngagement Letter PreparationAccounting System Input

Soft Skills

Professional CommunicationResourcefulnessProblem-SolvingMulti-TaskingClient Interaction

Tools & Technologies

Microsoft OutlookIManageElectronic Docketing SystemBig Hand

Industry Keywords

Philadelphia Court RulesFederal Court RulesE-Filing KnowledgeLegal ExperienceHigh School Diploma

About the role

Key responsibilities & impact

Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
Prepares new client and/or new matter forms.
Prepares expense reports and check requests.
Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
Prepares and handles documents for E-Filing
Inputs critical dates and deadlines into Firm’s electronic docketing system
Schedules Depositions and Mediations
Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
Proofreads all work for accurate content and context.
Prepares and maintains client and office files both in electronic and paper filing systems.
Liaises with third party vendors when necessary to coordinate services.
Communicates with clients (via phone or email).
Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
Schedules and coordinates meetings and conferences, including greeting client and distribution of material.
Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
Accurately inputs attorney time into the accounting system.
Responsibilities associated with the job may change from time to time in accordance with business needs; incumbent may be required to perform other duties as assigned.

Requirements

What you’ll need

Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
Technical legal writing and memo/letter creation required.
Experience with Philadelphia and surrounding areas and Federal Court Rules and E-Filing.
Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions.
Experience with electronic Document Management Systems (iManage preferred) required.
Excellent document processing skills, typing skills, proof-reading skills and high level attention to detail required.
Ability to manage multiple tasks and projects as work comes in and information is supplied.
High degree of resourcefulness and problem-solving acumen
5-10 years of legal or related experience is preferred.
High School Diploma or equivalent experience required; College degree preferred.
Ability to work overtime is required.

Benefits

Comp & perks

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.
Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.