Executive Assistant

• Coordinate daily marketing activities across multiple brands.
• Assist with the execution of marketing campaigns and promotional initiatives.
• Organize and maintain marketing assets, creative files, and digital content libraries.
• Coordinate creative requests and communicate project updates with internal stakeholders.
• Ensure marketing deliverables are completed according to schedule.
• Assist with managing company's social media accounts.
• Maintain and organize social media content calendars.
• Schedule and publish approved content across various social platforms.
• Monitor social media activity and assist with basic engagement.
• Prepare recurring marketing and operational reports.
• Monitor campaign performance using Google Analytics 4 (GA4), Meta Business Suite, TikTok Analytics, and other reporting tools.
• Compile key performance metrics into easy-to-understand reports.
• Identify trends and provide insights to support marketing decisions.
• Support daily business operations and administrative tasks.
• Coordinate cross-functional projects and assist with workflow management.
• Track project timelines, deadlines, and deliverables.
• Organize internal documentation and maintain operational records.
• Maintain spreadsheets and operational trackers using Microsoft Excel.
• Prepare presentations, reports, and business documents as needed.

Marketing & Operations Virtual Assistant

• Manage the Executive Director's diary, scheduling and prioritising meetings, appointments, and travel arrangements including visas, itineraries, accommodation, and transfers;
• Screen and manage incoming correspondence including, emails and selected written communications on behalf of the Executive Director;
• In collaboration with the Comms team, prepare and review briefing notes, presentations, and other communications to a high standard ensuring tone, accuracy, and professionalism on behalf of the Executive Director;
• Maintain effective communication between the Executive Director and cross-functional teams, ensuring timely information flow;
• Support with prioritisation and communication across the organisation
• Handle confidential and sensitive information with absolute discretion at all times;
• Review and approve monthly timesheets for all direct reports of the Executive Director; alongside other administrative tasks including Expenses.
• Organise and coordinate internal and external meetings, including leadership meetings and/or external engagements;
• Prepare agendas, compile meeting and conference packs, presentations, and circulate documents in advance;
• Attend meetings on behalf of the Executive Director as required, take accurate minutes, and track agreed actions to completion;
• Coordinate logistics for events, workshops, and external engagements involving the Executive Director;
• Support the Executive Director in tracking progress against strategic priorities and key deliverables
• Coordinate cross-functional follow-ups on behalf of the Executive Director, ensuring accountability and timely delivery
• Assist in the preparation of board papers, monthly all-hands staff updates (Leadership corner) and organisational documents as required. in collaboration with the Ops team.
• Research and prepare draft talking points and slide decks using Google Slide for internal and external meetings;

• Review daily employee and officer reports for completeness and accuracy
• Verify reports follow established company standards and reporting rubrics
• Compare meal and break attestation forms against employee timesheets
• Identify missing information, incomplete reports, or policy exceptions
• Flag urgent issues requiring immediate management attention
• Prepare concise daily summary reports for leadership
• Assist with inbox management and email organization
• Organize operational documentation and reports
• Maintain tracking logs and administrative records
• Support executive administrative tasks as assigned
• Help identify reporting trends and recurring operational issues
• Assist with maintaining consistency across company reporting procedures
• Support ongoing process improvements and documentation
• Assist with basic lead generation and outreach activities
• Support Google Business Profile updates and online presence
• Assist with simple social media engagement and company visibility initiatives
• Support light digital marketing projects as assigned

Business Support, Reporting Virtual Assistant

• Perform accurate data entry into the company's Transportation Management System (TMS)
• Update and maintain shipment records and customer information
• Follow established SOPs and training materials to complete tasks efficiently
• Ensure all data entered is accurate, complete, and up to date
• Organize and manage transportation-related documentation
• Collect Bills of Lading (BOLs) and Proofs of Delivery (PODs)
• Send follow-up emails to carriers and drivers regarding missing documentation
• Assist with load closure processes
• Track shipments from pickup through delivery
• Monitor shipment statuses and verify driver ETAs
• Communicate with carriers and drivers via email and phone when necessary
• Update shipment milestones and tracking information within the TMS and to customers
• Assist with load management and operational workflows
• Support quoting and RFQ processes as responsibilities expand

Freight Brokerage Operations Virtual Assistant

• Assist with Amazon Seller Central account setup and organization
• Help maintain account information and marketplace settings
• Support listing creation and product uploads
• Monitor account notifications and basic account health metrics
• Conduct product and category research
• Gather supplier information and requirements
• Maintain organized sourcing records and research findings
• Assist with ongoing e-commerce administrative tasks
• Monitor listings and product information
• Support customer service workflows when needed

Marketplace Support Virtual Assistant

• Conduct phone and virtual consultations with prospective and active clients
• Review and discuss client credit reports at a high level
• Explain the credit repair process and available services clearly and professionally
• Communicate clearly with clients and help resolve questions or concerns
• Follow up with warm leads and nurture prospects through the sales process
• Assist with outbound lead follow-up activities
• Support the internal sales team with scheduling and communication
• Conduct cold lead outreach activities during downtime through phone calls, LinkedIn, Instagram, Facebook, and other assigned outreach methods
• Maintain accurate client records within the CRM
• Update account information and document interactions properly
• Assist with onboarding and account setup processes
• Support day-to-day administrative workflows related to client management
• Coordinate with internal sales and operations teams to support client success
• Follow established workflows and communication standards
• Maintain professionalism and confidentiality when handling client information

Credit Repair Consultant – Virtual Assistant

• Make outbound follow-up calls to clients, vendors, tenants, or service providers as directed.
• Follow up on pending requests, documents, appointments, and action items.
• Maintain professional and friendly communication during all interactions.
• Document call outcomes and update records accordingly.
• Assist with daily administrative tasks and business coordination.
• Help track outstanding tasks and ensure timely completion.
• Organize information, records, and communication logs.
• Provide support with scheduling and general business operations as needed.
• Maintain accurate records using spreadsheets and tracking systems.
• Update and organize business information in Excel, Google Sheets, or other databases.
• Monitor task lists and follow-up schedules.
• Communicate regularly with the business owner regarding updates and completed tasks.
• Coordinate with vendors, service providers, and other contacts when necessary.
• Assist in organizing workflows and improving operational efficiency.

• Manage and coordinate calendars across four different companies.
• Schedule, reschedule, and coordinate meetings, appointments, and events.
• Monitor calendar availability and prevent scheduling conflicts.
• Ensure all meetings are properly organized and updated.
• Maintain accurate calendar records and scheduling workflows.
• Confirm all scheduled meetings at the beginning of each week.
• Send meeting invitations, reminders, and follow-up communications.
• Track meeting updates, cancellations, and scheduling changes.
• Monitor and manage email inboxes on behalf of the executive.
• Draft, organize, and respond to emails when appropriate.
• Prioritize incoming communications and flag important messages.
• Assist with general administrative coordination related to meetings and scheduling.
• Maintain organized communication records and scheduling documentation.

Executive Virtual Assistant – Calendar & Email Management

• Conduct online research for various business and operational needs
• Provide executive and personal assistant support
• Manage emails, inbox organization, and follow-ups
• Coordinate projects and assist with administrative tasks
• Perform transcription and data entry duties
• Schedule and coordinate appointments and events
• Support client outreach and relationship management via email
• Maintain and organize email marketing lists
• Assist with transition-to-transport coordination processes
• Handle general administrative support tasks as needed

Executive Assistant jobs in Worldwide

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Marketing & Operations Virtual Assistant

Executive Assistant

Business Support, Reporting Virtual Assistant

Freight Brokerage Operations Virtual Assistant

Marketplace Support Virtual Assistant

Credit Repair Consultant – Virtual Assistant

Executive Assistant

Executive Virtual Assistant – Calendar & Email Management

Healthcare Operations & Administrative Virtual Assistant