Executive Assistant

Humanitarian OpenStreetMap Team

Executive Assistant providing strategic administrative support for the Executive Director at HOT. Managing scheduling, communications, and organizational tasks in a remote environment.

Posted 7/5/2026part-timeRemote • 🌎 Anywhere in the WorldJuniorMid-Level💰 $12 - $17 per hourWebsite

About the role

Key responsibilities & impact

Manage the Executive Director's diary, scheduling and prioritising meetings, appointments, and travel arrangements including visas, itineraries, accommodation, and transfers;
Screen and manage incoming correspondence including, emails and selected written communications on behalf of the Executive Director;
In collaboration with the Comms team, prepare and review briefing notes, presentations, and other communications to a high standard ensuring tone, accuracy, and professionalism on behalf of the Executive Director;
Maintain effective communication between the Executive Director and cross-functional teams, ensuring timely information flow;
Support with prioritisation and communication across the organisation
Handle confidential and sensitive information with absolute discretion at all times;
Review and approve monthly timesheets for all direct reports of the Executive Director; alongside other administrative tasks including Expenses.
Organise and coordinate internal and external meetings, including leadership meetings and/or external engagements;
Prepare agendas, compile meeting and conference packs, presentations, and circulate documents in advance;
Attend meetings on behalf of the Executive Director as required, take accurate minutes, and track agreed actions to completion;
Coordinate logistics for events, workshops, and external engagements involving the Executive Director;
Support the Executive Director in tracking progress against strategic priorities and key deliverables
Coordinate cross-functional follow-ups on behalf of the Executive Director, ensuring accountability and timely delivery
Assist in the preparation of board papers, monthly all-hands staff updates (Leadership corner) and organisational documents as required. in collaboration with the Ops team.
Research and prepare draft talking points and slide decks using Google Slide for internal and external meetings;

Requirements

What you’ll need

Proven experience in an executive assistant, personal assistant, or senior secretarial role supporting C-suite or senior leadership
Minimum of 2-3 years hands-on experience
Exceptional written and verbal communication skills in English
Strong organisational and time management skills with the ability to manage multiple priorities simultaneously, and coordinate across timezones
Proficiency in G-Suite (Google Docs, Slides, Sheets) and aptitude to pick up virtual collaboration tools (Zoom, Teams, Miro, Google Workspace, Asana, Egencia, Neon-One, etc);
Ability to work independently, use initiative, and remain calm under pressure;
High level of discretion, professionalism, and confidentiality;
Strong attention to detail and commitment to accuracy;
Ability to work independently with minimal supervision;

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Humanitarian OpenStreetMap Team Website LinkedIn All Job Openings 11 - 50 employees Free, collaboratively generated maps are uniquely valuable to humanitarian work and economic development, especially in places where base map data is often missing, out of date, or rapidly changing. OpenStreetMap is an open data project founded to create a free and open map of the world, built primarily by volunteers surveying with pencil and paper, GPS units or by digitizing aerial imagery and finding and liberating existing public sources of geographic data. Humanitarian OpenStreetMap Team [HOT], a US 501(c)(3) charitable organization, was launched in 2010 to promote and support the thousands of volunteers and dozens of local groups around the world that work to build OpenStreetMap, with an emphasis on humanitarian mapping to aid disaster relief, preparedness and economic development. In its role organizing crisis response mapping, HOT acts as a bridge between the OpenStreetMap community and traditional humanitarian responders like MSF, the Red Cross, UNOCHA as well as local groups and governments. To further the mission of OpenStreetMap, HOT sponsors and coordinates the development and hosting of several open source software tools specifically for the OpenStreetMap community. We also fund field training and data collection for existing and new OpenStreetMap groups, produce learning and training materials for people doing OpenStreetMap mapping and train skilled mapping coordinators to organize volunteer mappers' efforts in emergency response to crises and disasters. HOT sponsored teams work in countries around the world helping collect geographic data and training and learning from local communities to map information in OpenStreetMap that is important to them. Our goal is to help build self sustaining local groups of motivated and skilled mappers. We are dedicated to applying the principles of open source software and open data sharing towards humanitarian response and economic development and inclusiveness in all of our endeavors. Executive Assistant Job not on LinkedIn 🔥 0 minutes ago 🌏 Anywhere in the World 💵 $11 - $17 / hour ⏱ Part Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage the Executive Director's diary, scheduling and prioritising meetings, appointments, and travel arrangements including visas, itineraries, accommodation, and transfers;
Screen and manage incoming correspondence including, emails and selected written communications on behalf of the Executive Director;
In collaboration with the Comms team, prepare and review briefing notes, presentations, and other communications to a high standard ensuring tone, accuracy, and professionalism on behalf of the Executive Director;
Maintain effective communication between the Executive Director and cross-functional teams, ensuring timely information flow;
Support with prioritisation and communication across the organisation
Handle confidential and sensitive information with absolute discretion at all times;
Review and approve monthly timesheets for all direct reports of the Executive Director; alongside other administrative tasks including Expenses.
Organise and coordinate internal and external meetings, including leadership meetings and/or external engagements;
Prepare agendas, compile meeting and conference packs, presentations, and circulate documents in advance;
Attend meetings on behalf of the Executive Director as required, take accurate minutes, and track agreed actions to completion;
Coordinate logistics for events, workshops, and external engagements involving the Executive Director;
Support the Executive Director in tracking progress against strategic priorities and key deliverables
Coordinate cross-functional follow-ups on behalf of the Executive Director, ensuring accountability and timely delivery
Assist in the preparation of board papers, monthly all-hands staff updates (Leadership corner) and organisational documents as required. in collaboration with the Ops team.
Research and prepare draft talking points and slide decks using Google Slide for internal and external meetings; 🎯 Requirements
Proven experience in an executive assistant, personal assistant, or senior secretarial role supporting C-suite or senior leadership
Minimum of 2-3 years hands-on experience
Exceptional written and verbal communication skills in English
Strong organisational and time management skills with the ability to manage multiple priorities simultaneously, and coordinate across timezones
Proficiency in G-Suite (Google Docs, Slides, Sheets) and aptitude to pick up virtual collaboration tools (Zoom, Teams, Miro, Google Workspace, Asana, Egencia, Neon-One, etc);
Ability to work independently, use initiative, and remain calm under pressure;
High level of discretion, professionalism, and confidentiality;
Strong attention to detail and commitment to accuracy;
Ability to work independently with minimal supervision; Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Business Support, Reporting Virtual Assistant 🕒 Yesterday 20four7VA 51 - 200 🤝 B2B 🛍️ eCommerce ☁️ SaaS Website LinkedIn All Job Openings 🌏 Anywhere in the World ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Property Management Virtual Assistant 🕒 June 9 20four7VA 51 - 200 🤝 B2B 🛍️ eCommerce ☁️ SaaS Website LinkedIn All Job Openings Property Management Virtual Assistant supporting property management business by overseeing schedules, invoices, and tenant requests. Handling administrative tasks and coordinating maintenance across multiple properties. 🌏 Anywhere in the World ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Community Support Virtual Assistant 🕒 April 4 20four7VA 51 - 200 🤝 B2B 🛍️ eCommerce ☁️ SaaS Website LinkedIn All Job Openings Virtual Assistant for Community Support Team handling phone calls and email inquiries for community management. Providing professional assistance and managing communication records. 🌏 Anywhere in the World ⏱ Part Time 🟢 Junior 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required Special Assistant – Secretary-General 🕒 April 1 International Youth Federation (IYF) 201 - 500 🤲 Charity 📚 Education 🤝 Non-profit Website LinkedIn All Job Openings Special Assistant to Secretary-General at IYF, engaging in strategic youth empowerment initiatives and providing vital support. Collaborating with international teams and coordinating executive activities remotely. 🌏 Anywhere in the World ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

Executive Assistant ExperienceTime ManagementAttention to DetailMeeting CoordinationDocument Preparation

Soft Skills

Written CommunicationVerbal CommunicationAbility to Work IndependentlyCalm Under PressureInitiative