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Executive Virtual Assistant – Calendar & Email Management
20four7VAExecutive Virtual Assistant supporting business owner across four companies with calendar and email management. The role involves meeting coordination and email administration in a fast-paced environment.
About the role
Key responsibilities & impact- Manage and coordinate calendars across four different companies.
- Schedule, reschedule, and coordinate meetings, appointments, and events.
- Monitor calendar availability and prevent scheduling conflicts.
- Ensure all meetings are properly organized and updated.
- Maintain accurate calendar records and scheduling workflows.
- Confirm all scheduled meetings at the beginning of each week.
- Send meeting invitations, reminders, and follow-up communications.
- Track meeting updates, cancellations, and scheduling changes.
- Monitor and manage email inboxes on behalf of the executive.
- Draft, organize, and respond to emails when appropriate.
- Prioritize incoming communications and flag important messages.
- Assist with general administrative coordination related to meetings and scheduling.
- Maintain organized communication records and scheduling documentation.
Requirements
What you’ll need- 1–3+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar support role preferred.
- Strong experience with calendar management and email administration required.
- Excellent written English communication skills.
- Highly organized with exceptional attention to detail.
- Ability to manage multiple calendars and competing priorities simultaneously.
- Proactive, dependable, and able to work independently.
- Strong follow-up and coordination skills.
- Comfortable handling repetitive scheduling tasks while maintaining accuracy.
- Experience supporting executives, business owners, or entrepreneurs is a strong plus.
- Experience working in fast-paced environments preferred.
Benefits
Comp & perks- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementemail administrationscheduling workflowsmeeting coordinationadministrative coordinationcommunication records managementattention to detailfollow-up skillstask prioritizationrepetitive task management
Soft Skills
organizational skillsproactivedependableindependent workstrong communicationcoordination skillsability to manage competing prioritiesaccuracytime managementadaptability