Executive Assistant

• provide secretarial services and administrative support to designated senior executives
• perform all duties in a professional manner, emphasizing discretion and confidentiality
• communicate with visitors, patients, physicians, co-workers, and health System Management professionally

Executive Assistant – Planning, Design and Construction Operations

• Manage the daily rhythm of sending session recordings and highlights to clients within 24 hours.
• Coordinate Mailchimp newsletter content and manage the ongoing email list.
• Manage Calendly scheduling and client rescheduling requests.
• Own Zoom logistics end-to-end: correct links, joining 10 minutes early, and setting the container for each call.
• Support retreat logistics, travel coordination, and day-of communications for retreats in France and the U.S.
• Serve as the liaison between our client and her social media/content team.
• Coordinate shipping and fulfillment for Cosmic Compass game materials.

Part-Time Executive Assistant

• Own and actively manage the CEO’s calendar, exercising independent judgment to prioritize competing demands.
• Coordinate complex scheduling across multiple time zones, internal leaders, and external stakeholders.
• Proactively resolve conflicts and keep the CEO ahead of daily and weekly commitments.
• Plan and book domestic and occasional international travel for the CEO and members of the executive team.
• Build detailed itineraries and manage last-minute changes.
• Coordinate logistics for board meetings and executive team meetings.
• Prepare, submit, and reconcile expense reports for the CEO.

• Manage and optimize complex executive calendars across time zones.
• Anticipate conflicts and proactively resolve scheduling issues.
• Protect executive focus by enforcing priorities and boundaries.
• Manage executive inboxes with discretion and sound judgment.
• Draft, respond to, and triage correspondence on behalf of executives.
• Ensure urgent matters are surfaced promptly and appropriately.
• Coordinate domestic and international travel end-to-end.
• Prepare detailed itineraries and anticipate changes or disruptions.
• Prepare meeting materials, agendas, presentations, and reports.
• Track action items, deadlines, and follow-through across initiatives.
• Create, document, and refine workflows to improve efficiency.
• Identify tools and processes that reduce friction and increase clarity.
• Conduct research on competitors, tools, vendors, and market trends.
• Provide concise summaries to support executive decision-making.
• Handle sensitive and confidential information with absolute integrity.

Chief Executive Assistant

• Provide executive-level support to a Senior Executive of Logan Health Cut Bank and Logan Health Chester
• Coordinate executive calendars, meetings, travel, and priorities
• Prepare agendas, board packets, reports, presentations, and meeting materials
• Coordinate board meetings, medical staff meetings, leadership meetings, and regional committees
• Record and distribute meeting minutes
• Track action items and follow up on assignments and deadlines
• Create professional presentations and executive communications
• Coordinate employee engagement activities and community events
• Serve as a liaison between leadership, physicians, board members, staff, and community stakeholders
• Support special projects and operational initiatives across both facilities

• Provide administrative support to leaders in the Advisory business units working with their teams
• Assist in the preparation of statements of work and engagement letters
• Assist in maintaining the CRM database on behalf of Advisory leaders
• Assist in managing calendars, tracking schedules, arranging travel, coordinating speaking and client engagements, etc. for respective Advisory leaders
• Set up portals and manage document downloads
• Prepare invoices, billing statements and maintain billing records
• Process Firm correspondence
• Complete onboarding steps for Advisory leaders
• Proofread reports making necessary edits to formatting, punctuation, and grammar
• Draft correspondence and other forms of documentation using the Firm’s standardized formats
• Serve as a liaison between Advisory leaders and respective client groups
• Participate in various Firm initiatives to identify areas of improvement and to build efficiencies for the Firm as a whole
• Work extended hours necessitated by workload
• Other additional duties as assigned from time to time, including supporting other departments, as needed

• Manage calendars and scheduling efficiently
• Coordinate travel arrangements, including accommodations and itineraries
• Oversee social media management and engagement
• Create professional PowerPoint presentations
• Handle invoicing and manage payment processing
• Prepare and submit expense reports
• Provide excellent client care and support
• Assist with light event planning and coordination
• Manage and organize email correspondence
• Help create and maintain procedural documents
• Manage newsletters for distribution

Executive Assistant jobs in Montana

See all jobs on JobTailor

Executive Assistant – Planning, Design and Construction Operations

Part-Time Executive Assistant

Executive Assistant

Chief Executive Assistant

Executive Assistant

Executive Assistant

Virtual Executive Assistant