Assistant

• Assist patients with daily living activities, including bathing, dressing, mobility, and toileting
• Support meal service and monitor patient intake
• Take and document vital signs, reporting changes to the care team
• Respond promptly to call lights and patient needs
• Help maintain a clean, safe, and comfortable environment
• Assist with patient transport and unit support tasks
• Provide emotional support and compassionate care to patients and families
• Collaborate with nurses and other team members to ensure quality outcomes

Part-time Nursing Assistant supporting inpatient patients at United Health Services hospitals

Inpatient Nursing Assistant

Part-time Nursing Assistant providing hands-on inpatient support at United Health Services hospitals.
Assisting with daily care, vital signs, transport, comfort, and patient safety across multiple units.

• Providing administrative support to the Leasing team and executive leasing leadership.
• Preparing, organizing, and maintaining leasing files, reports, and documentation.
• Creating daily, weekly, and monthly leasing reports to support business decisions.
• Coordinating meetings, calendars, property tours, and cross-functional collaboration.
• Responding to phone calls, emails, and general inquiries with professionalism and exceptional customer service.
• Assisting with preparation and processing lease agreements, renewals, and related documentation.
• Ensuring leasing documents are complete, accurate, and properly maintained.
• Managing large collaborative documents used across multiple departments.
• Supporting local and remote Leasing Representatives through Microsoft Teams, phone, and email.
• Maintaining accurate tenant information within property management software.
• Assisting with marketing materials, leasing books, presentations, and promotional flyers.
• Helping maintain an organized office environment while supporting day-to-day operations.
• Handling confidential tenant and company information with discretion and professionalism.

Organized Leasing Administrative Assistant for Spinoso Real Estate Group.

Leasing Assistant

Leasing Administrative Assistant providing structural support to the leasing team at Spinoso Real Estate Group. Engaging in administrative tasks to ensure smooth leasing operations.

• Support the lead teacher in planning and executing daily activities
• Maintain open communication with parents, sharing their child's daily milestones
• Ensure a safe and clean classroom by following essential procedures and guidelines

Associate Universal Pre-K Teacher supporting 4- and 5-year-old children

Assistant Teacher

Associate Universal Pre-K Teacher supporting young children and preparing them for kindergarten. Collaborating with lead teachers to create engaging, safe, and clean classroom environments for early education.

• Assist with ceremony and reception setup according to the approved floor plan
• Place décor items including signage, candles, favors, menus, place cards, and personal details
• Ensure décor and event spaces remain clean, organized, and presentation-ready throughout the day
• Welcome and direct vendors upon arrival
• Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
• Help manage guest flow and answer guest questions throughout the event
• Monitor the reception timeline alongside the Lead Planner
• Assist with room flips and reception transitions when applicable
• Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
• Assist with collecting personal items and ensuring designated décor is packed appropriately at the conclusion of the event
• Support problem-solving efforts while maintaining a calm, professional demeanor
• Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

Assistant Wedding Coordinator assisting Lead Planners in executing exceptional wedding days.

Assistant Wedding Coordinator

Assistant Wedding Coordinator role at Leigh & Co. Events supporting Lead Planners in organizing weddings. Responsible for setup, guest experience, and vendor coordination during events.

Assistant Wedding Planner supporting Lead Planners at Leigh & Co. Events

Assistant Wedding Planner supporting Lead Planners in executing exceptional wedding days at Leigh & Co. Events. Ensuring smooth operations through coordination and setup of ceremonies and receptions.

Associate Universal Pre-K Teacher supporting early childhood education

UPK Assistant Teacher

Join Bright Horizons as an Associate Universal Pre-K Teacher supporting early learning for children ages 4 and 5. Collaborate with educators to foster curiosity and growth in a safe environment.

• Assist Billing Coordinators with creating, editing, and processing high volume of invoices in a timely manner.
• Review invoices for misallocated time and ensure time entries are in accordance with client guidelines.
• Edit draft invoices based on partner mark-up, including: time entry narrative changes, fee/cost transfers, splitting entries, unblocking entries, on-account applications, and write-offs in accordance with firm policy.
• Assist Billing Coordinators with the filing of bill packages in accordance with department policy.
• Attend meetings with Billing Managers, Billing Coordinators, and/or Partners to discuss monthly billing strategy and outstanding invoices.
• Maintain and update special instructions and internal comments related to billing attorneys’ clients and matters.
• Assist with electronic invoice submissions by submitting e-bills via eBillingHub and/or the client’s designated e-billing website.
• Assist with identifying e-billing issues; work to resolve e-bill rejections and short payments.
• Provide department-wide administrative support as needed (ie. filing, providing client invoice copies, pulling expense back up, etc.).
• Respond to inquiries and requests for information made by attorneys, secretaries, legal and non-legal staff using effective communication skills, both oral and written, in a timely manner.
• Actively seek to enhance knowledge of all billing related processes and procedures.
• Use sound judgement when approaching problems and making decisions.
• Observe confidentiality of client and firm matters.
• Assist with special projects.
• Flexibility to work additional hours as needed.

Billing Assistant supporting billing processes in a law firm setting

Billing Assistant

Billing Assistant supporting billing coordinators and attorneys in a law firm. Responsible for invoice preparation, processing, and administrative duties in a fast-paced environment.

• Manage and improve team processes and systems, identifying opportunities to streamline or enhance how we work across fundraising, advocacy, political outreach, and chapter engagement
• Maintain accurate, up-to-date regional data in organizational CRMs
• Develop, refine, and update reports in CRMs and Google Sheets to support and inform fundraising and outreach efforts
• “Manage up” team members especially around deadlines, data entry, organization, and event planning
• Research and evaluation new donor prospects of $1,800+; Communicate with J Street supporters, particularly around events, ensuring they have the information they need
• Support and execute high-impact events and initiatives, with a focus on logistics, tracking, and follow-through
• Prepare briefing materials for VIP meetings, staff visits, and events

Engagement Assistant for J Street's Mid-Atlantic and Florida teams coordinating outreach efforts

Engagement Assistant

Engagement Assistant for J Street's Mid-Atlantic and Florida teams responsible for operational support and data management to enhance outreach efforts. Role focuses on organizing fundraising, advocacy, and engagement initiatives.

• Assist clients with selecting and booking hotel accommodations
• Provide accurate information on hotel options, amenities, pricing, and availability
• Respond to client inquiries via phone, email, and online platforms in a timely and professional manner
• Maintain accurate records of client interactions and bookings
• Collaborate with team members to ensure a smooth client experience
• Stay informed on travel trends and hotel offerings
• Participate in virtual training sessions and team meetings

Scheduling & Booking Assistant assisting clients with hotel bookings

Scheduling & Booking Assistant

Scheduling & Booking Assistant focused on hotel bookings for a travel planning company. Helping clients with researching and securing hotel accommodations remotely.

• Assist with recruiting communication and organization, guiding prospective student-athletes through the admissions process.
• Support strength and conditioning coordination, and contribute to administrative and compliance-related tasks.
• Assist with facility operations, which may include building management, event or practice supervision, and other duties as assigned by the Head Coach or Athletic Administration.
• Foster a positive, inclusive team culture that emphasizes intentional training and holistic student-athlete success.
• Requires evening and weekend availability, with an expected commitment of approximately 30+ hours per week during the competitive season.

Assistant Coach for Women’s Volleyball supporting NCAA Division III program operations

Assistant Coach, Women's Volleyball

Assistant Coach for Women’s Volleyball supporting NCAA Division III program operations with responsibilities in recruiting, training, and student-athlete development. Hands-on experience with planning and mentoring.

• Ensure that prior authorizations are complete, accurate and current in order for patients to receive their medications in a timely manner that does not delay treatment.
• Submit authorizations for prescription medications ordered in the employed department for all medical insurances and no-fault (if applicable).
• Review documents (D) jelly bean multiple times throughout shift to perform prior auth submission through appropriate website (i.e. Cover My Meds)
• If there is a day(s) working remote, communicate and send any prior auth requests to a nursing team member in the office to print, perform and submit via electronic fax.
• Perform training for operational teams to ensure quality goals are met.
• Communicate to payers if there is issue with prior authorization and resolve effectively and efficiently.
• Follow payor formulary guidance to submit information to insurance companies to gain approval of patient’s medication.
• Other duties as assigned.

Ensure timely processing of medication prior authorizations at Dent Neurologic Institute

Prior Authorization Assistant – Clinic

Ensure timely processing of medication prior authorizations at Dent Neurologic Institute. Assist patients in receiving necessary medications without delays.

• Reporting to the Associate Registrar, the Deputy Registrar is a functional expert with thorough knowledge of business practice, academic policy, compliance matters and operational procedure in the Office of the University Registrar with specialization in student services and customer service for the departments functions.
• The Assistant Registrar is a proactive member of the managerial team, providing both oversight and support of day-to-day functions.
• The Assistant Registrar analyzes and configures high-priority and high-volume SIS processes that impact student records and continuously seeks improvements to the NYU students' experience.
• The Assistant Registrar is expected to leverage his/her functional SIS expertise to identify, recommend, and implement streamlined processes and improved services.

Assistant Registrar managing student services operations at NYU.

Assistant Registrar

Assistant Registrar at NYU overseeing student services and operational procedures in the Office of the University Registrar. Analyzing SIS processes and enhancing student experience.

• Understand publishing workflows and contribute to journals meeting annual targets for submissions, publications, and turnaround times, ensuring alignment with broader portfolio and business objectives.
• Provide foundational support for journal portfolios, including preparing contracts, monitoring and requesting payments, and maintaining accurate internal records.
• Deliver timely, accurate, and professional communication to Editors-in-Chief, Editorial Board members, society partners, authors, and reviewers, demonstrating strong interpersonal awareness and customer focus.
• Prepare materials for team reports, conferences, and board meetings, utilizing PowerPoint, Looker, and other internal databases to support decision-making and reporting.
• Participate in the communication and management of publishing policies and protocols, including plagiarism detection, AI-use guidance, open access policies, and publication ethics initiatives.
• Collaborate effectively with colleagues across marketing, production, peer review management, finance, customer service, and other departments, demonstrating organizational savvy and the ability to build productive partnerships.
• Monitor portfolio performance metrics and support financial processes, applying developing financial acumen to understand journal operations, budgets, and business drivers.
• Liaise with Editorial Assistants and publishing colleagues across divisions to share best practices and identify opportunities to improve workflows, communications, and operational efficiency.
• Adapt effectively to changing priorities, industry developments, and evolving publishing standards, demonstrating adaptability and a willingness to learn.
• Contribute to cross-departmental projects and initiatives related to publication ethics, data transparency, open access policies, and other industry developments.
• Support the team in managing urgent issues and escalations, remaining calm and solutions-oriented under pressure to assist with effective crisis management when required.
• Evaluate and navigate multiple priorities, stakeholders, and publishing processes, demonstrating the ability to manage complexity in a fast-paced environment.
• Maintain a positive and professional approach when facing challenges, setbacks, or competing demands, demonstrating resilience while delivering high-quality results.

Publishing Assistant supporting publishers in managing academic journals

Publishing Assistant

Publishing Assistant supporting publishers in managing a portfolio of academic journals at Springer Nature. Providing administrative support and communication for thought leaders within the publishing process.

• Work with the Director of Development to document our fundraising goals.
• Assist the Grant Writer with proposal assembly, attachments, budgets, and submission portals.
• Prepare and maintain standard organizational materials for grant applications, including boilerplate language, financial documents, and board/staff lists.
• Facilitate administrative activities required to prospect new philanthropic relationships.
• Support philanthropic cultivation and stewardship plans in tandem with the Fundraising Plan.
• Conduct prospect research and support administrative activities related to identifying new philanthropic opportunities.
• Maintain accurate donor and funder records, task management software, and the Development division calendar.
• Track and maintain the Annual Fund Development Plan and the Strategic Plan goals as they pertain to fundraising and development.

Grants Assistant providing operational support to development team at Mid-America Arts Alliance

Grants Assistant

Grants Assistant providing essential operational and administrative support to development team at Mid-America Arts Alliance. Handling donor data management, grant submissions, and fundraising documentation.

• Checking federal and state court dockets
• Monitoring regulatory databases and websites
• Pitching story ideas to editors
• Tracking congressional hearings and other noteworthy events
• Opportunities to report and write some news articles

News Assistant at Law360 covering legal news and analysis.

News Assistant

News Assistant at Law360 providing coverage of legal news and tracking regulatory events. Checking court dockets and pitching stories for an online newswire.

• Manage operational support, including invoice processing, premium inventory monitoring, and meeting coordination with internal and external partners.
• Communicate direct mail program activities, performance results, and benchmark reporting to internal stakeholders.
• Maintain direct marketing documentation.
• Support the execution of direct mail and integrated fundraising campaigns, including production coordination, copy asset management, and timeline tracking.
• Assist in the management of cross-functional workflows with internal teams, vendors, and partners to ensure timely campaign delivery.
• Partner with Development Operations to maintain gift processing procedures, and data entry standards.
• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Direct Response Assistant supporting fundraising efforts for Earthjustice

Direct Response Assistant

Direct Response Assistant at Earthjustice providing support for fundraising campaigns and operational tasks. Collaborating with internal teams and external partners to ensure efficient project execution.

• Monitoring the AUNY field placement agreement email account
• Organizing field placement agreements into the appropriate online filling system for review by the appropriate field placement coordinator
• Building field placement agreements in the Student Learning & Licensure system once the agreement is approved by the field placement coordinator
• Notifying students that their field placement has been approved by the field placement coordinator
• Notifying students that their field placement has been created in teh Student Learning & Licensure system
• Routing emails from site supervisors and/or students to the appropriate field placement coordinator and/or the Dean's Office
• Assisting the field placement coordinators and the Dean's Office to maintain an efficient and up-to-date electronic filing and recorkeeping system

AUNY Field Placement Assistant supporting counseling program field placement processes

Field Placement Assistant

AUNY Field Placement Assistant supporting field placement processes for counseling programs. Working remotely with flexible hours and responsibilities for organizing and processing placement agreements.

• Weigh and grade grain in all inbound and outbound trucks using computer and manual tools for measurement.
• Provide a high level of customer service by addressing customers in a prompt, efficient and courteous manner.
• Answer telephone promptly and direct calls as needed.
• Maintain a clean work area.
• Assist other personnel as needed.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations.
• Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.

Seasonal Scale Assistant ensuring smooth operations in agricultural grain management.

Seasonal Scale Assistant

Seasonal Scale Assistant ensuring smooth operations in agricultural grain management at CHS. Responsibilities include weighing and grading grain trucks, maintaining a high level of customer service and food safety.

Seasonal Scale Assistant responsible for grain measurement and customer service at CHS

Seasonal Scale Assistant weighing and grading grain while providing customer service at CHS. Operating computer and manual tools from September 1 to December 1, 2026.

• Weigh and grade grain in all inbound and outbound trucks using computer and manual tools for measurement.
• Provide a high level of customer service by addressing customers in a prompt, efficient and courteous manner.
• Answer telephone promptly and direct calls as needed.
• Maintain a clean work area.
• Assist other personnel as needed.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations.

Seasonal Scale Assistant weighing and grading grain at CHS in Alma, Nebraska

Seasonal Scale Assistant role at CHS in Alma, Nebraska for weighing and grading grain. Ensure efficient operations with a focus on customer service and safety.

Assistant jobs in New York

See all jobs on JobTailor

Inpatient Nursing Assistant

Leasing Assistant

Assistant Teacher

Assistant Wedding Coordinator

Assistant Wedding Coordinator

UPK Assistant Teacher

Billing Assistant

Engagement Assistant

Scheduling & Booking Assistant

Assistant Coach, Women's Volleyball

Prior Authorization Assistant – Clinic

Assistant Registrar

Publishing Assistant

Grants Assistant

News Assistant

Direct Response Assistant

Field Placement Assistant

Seasonal Scale Assistant

Seasonal Scale Assistant

Seasonal Scale Assistant