Publishing Assistant

Springer Nature

Publishing Assistant supporting publishers in managing a portfolio of academic journals at Springer Nature. Providing administrative support and communication for thought leaders within the publishing process.

Posted 7/21/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $45,000 - $50,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong communication and organizational skills while managing multiple projects in a dynamic publishing environment. Proficient in financial processes and collaboration across departments to enhance operational efficiency and support journal performance.

Highest-signal resume keywords

Bachelor's DegreeMicrosoft 365 ProficiencyFinancial AcumenProject ManagementInterpersonal Awareness

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Analytical AbilitiesPublishing WorkflowsPayment TrackingData TransparencyPublication Ethics

Soft Skills

AdaptabilityResilienceCollaborationCustomer FocusProblem Solving

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointGoogle Looker

Industry Keywords

Academic PublishingEditorial ManagementOpen Access PoliciesPlagiarism DetectionStakeholder Communication

About the role

Key responsibilities & impact

Understand publishing workflows and contribute to journals meeting annual targets for submissions, publications, and turnaround times, ensuring alignment with broader portfolio and business objectives.
Provide foundational support for journal portfolios, including preparing contracts, monitoring and requesting payments, and maintaining accurate internal records.
Deliver timely, accurate, and professional communication to Editors-in-Chief, Editorial Board members, society partners, authors, and reviewers, demonstrating strong interpersonal awareness and customer focus.
Prepare materials for team reports, conferences, and board meetings, utilizing PowerPoint, Looker, and other internal databases to support decision-making and reporting.
Participate in the communication and management of publishing policies and protocols, including plagiarism detection, AI-use guidance, open access policies, and publication ethics initiatives.
Collaborate effectively with colleagues across marketing, production, peer review management, finance, customer service, and other departments, demonstrating organizational savvy and the ability to build productive partnerships.
Monitor portfolio performance metrics and support financial processes, applying developing financial acumen to understand journal operations, budgets, and business drivers.
Liaise with Editorial Assistants and publishing colleagues across divisions to share best practices and identify opportunities to improve workflows, communications, and operational efficiency.
Adapt effectively to changing priorities, industry developments, and evolving publishing standards, demonstrating adaptability and a willingness to learn.
Contribute to cross-departmental projects and initiatives related to publication ethics, data transparency, open access policies, and other industry developments.
Support the team in managing urgent issues and escalations, remaining calm and solutions-oriented under pressure to assist with effective crisis management when required.
Evaluate and navigate multiple priorities, stakeholders, and publishing processes, demonstrating the ability to manage complexity in a fast-paced environment.
Maintain a positive and professional approach when facing challenges, setbacks, or competing demands, demonstrating resilience while delivering high-quality results.

Requirements

What you’ll need

Bachelor’s degree required; a degree in a related field is a plus.
Excellent verbal and written communication skills in English; strong numerical and analytical abilities.
Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker.
Demonstrated ability to organize, prioritize, and manage multiple projects simultaneously.
Strong interpersonal awareness, with the ability to build relationships and communicate effectively with stakeholders at all levels.
Ability to demonstrate adaptability and thrive in a dynamic environment with changing priorities.
Displays resilience and professionalism when working through challenges, deadlines, and competing demands.
Developing financial acumen, with the ability to understand financial processes, payment tracking, and business performance metrics.
Strong organizational savvy, with the ability to collaborate across teams and understand how different functions contribute to overall success.
Ability to manage complexity by analyzing information, solving problems, and making sound decisions in ambiguous situations.
Resourceful, proactive, and able to take initiative when identifying and addressing opportunities or challenges.
Collaborative, enthusiastic, and committed to providing exceptional service to both internal and external stakeholders.
Previous experience in an office environment or academic publishing is a plus.

Benefits

Comp & perks

Medical, Dental and Vision
401(k) with company match and contribution
Hybrid office working policy, Summer Hours, and paid time off
Flexible Spending and Commuter programs
Multiple Life insurance options
Disability coverage
Tuition Assistance
Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
Employee Assistance Program
Family friendly benefits and a variety of employee discounts