Grants Assistant

Mid-America Arts Alliance

Grants Assistant providing essential operational and administrative support to development team at Mid-America Arts Alliance. Handling donor data management, grant submissions, and fundraising documentation.

Posted 7/21/2026full-timeRemote • Kansas, Montana, New York, Oklahoma, Texas • 🇺🇸 United StatesJunior💰 $23 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills in managing grant applications, donor records, and fundraising plans while supporting the development team in cultivating philanthropic relationships. Proficient in preparing structured written materials and utilizing CRM systems to enhance fundraising efforts.

Highest-signal resume keywords

Grant Proposal PreparationCRM ExperienceDonor Record ManagementProspect ResearchOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal AssemblyBudget PreparationFinancial Document ManagementTask Management SoftwareStructured Written Materials

Soft Skills

CollaborationCommunicationAttention to Detail

Tools & Technologies

SalesforceDatabase Systems

Industry Keywords

Nonprofit ExperiencePhilanthropic RelationshipsArts and Cultural Sector

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Work with the Director of Development to document our fundraising goals.
Assist the Grant Writer with proposal assembly, attachments, budgets, and submission portals.
Prepare and maintain standard organizational materials for grant applications, including boilerplate language, financial documents, and board/staff lists.
Facilitate administrative activities required to prospect new philanthropic relationships.
Support philanthropic cultivation and stewardship plans in tandem with the Fundraising Plan.
Conduct prospect research and support administrative activities related to identifying new philanthropic opportunities.
Maintain accurate donor and funder records, task management software, and the Development division calendar.
Track and maintain the Annual Fund Development Plan and the Strategic Plan goals as they pertain to fundraising and development.

Requirements

What you’ll need

1+ years of administrative, nonprofit, or related professional experience.
Experience working with CRM or database systems; familiarity with Salesforce.
Experience preparing structured written materials such as proposals, reports, or formal correspondence.
Experience supporting projects with multiple required components.
Maintain organized digital records and documentation systems.
Interest in or familiarity with the arts and cultural sector.

Benefits

Comp & perks

Comprehensive health care coverage
Voluntary Dental and Vision insurance
Fully paid Long-Term Disability, Accidental Death and Dismemberment, and Life Insurance
Paid holiday leave including 9 holidays, 2 personal days, Winter Break (December 24-January 1), Summer Break (week of July 4th), and 40 hours of paid Volunteer PTO
Paid vacation, sick, and parental leave
401K plan after a year of employment