Assistant

• Digitize physical (paper) records by scanning and importing records
• Ensure proper classification and quality control of digitized records
• Enter data and maintain ASC databases, including eDOCS document management and Microsoft Dynamics 365
• Assist users with records requests and troubleshoot record-related issues
• Monitor internal and external email inboxes
• Assist with administrative duties for RIM orientations
• Manage the label creation process
• Take minutes during RIM meetings
• Complete other duties as required by the RIM team

Records assistant digitizing and managing information for Alberta’s securities regulator

Records & Information Management Assistant – 4-month term position

Records and Information Management Assistant digitizing paper records and maintaining databases for Alberta’s securities regulator. Supporting records requests, inboxes, RIM orientations, labeling, and meeting minutes.

• Provide onsite support services for the Vacuum Truck Services Division
• Assist with hydro excavating, confined space entry, spill cleanup, line flushing, and power washing
• Assist with loading and hauling various fluids and materials
• Safely operate equipment in an industrial setting
• Perform physically demanding, labour-based tasks
• Professionally represent GFL and provide exceptional service to clients
• Participate in safety meetings, last minute risk assessments, and job hazard assessments

Assistant Operator supporting GFL Environmental’s industrial vacuum truck services

Assistant Operator, Swamper – Labourer

Assistant Operator supporting GFL Environmental’s industrial vacuum truck services in Saskatchewan. Performing hydro excavation, spill cleanup, material hauling, and safety-focused field operations.

• Coordinate Killam events, including the Annual Meeting, Connector Event, and other awards-related events, workshops, and information sessions
• Schedule meetings, prepare agendas and materials, record meeting minutes, and support event logistics
• Compile reports and recipient information and coordinate communications with internal partners
• Track event timelines, budgets, and vendor relationships
• Coordinate the administration of graduate award competitions, including the Killam Scholarship and Postdoctoral Fellowship competitions
• Compile and organize award applications in collaboration with the Awards team
• Enter and maintain award information in university systems
• Respond to student inquiries regarding awards, application processes, and payments
• Manage and triage FreshService tickets and direct inquiries to the appropriate team members
• Provide administrative support to the Awards team throughout the annual awards cycle
• Coordinate communications with internal partners and provide exceptional customer service to students, faculty, and campus stakeholders
• Prioritize competing deadlines while maintaining accuracy, confidentiality, and professionalism

Awards Assistant administering graduate scholarships and events at the University of Alberta

Awards Assistant

Awards Assistant administering graduate scholarships and coordinating Killam events at the University of Alberta.
Supporting competitions, student inquiries, award records, communications, and annual awards-cycle administration.

• Provides administrative support to the General Counsel, Director, Legal Affairs, and Associate Director, Results Management, including agenda management, meetings, and stakeholder communications
• Supports the Results Management Unit in implementing the Results Management database (RMC), including data entry and compiling statistics
• Manages the departmental inbox and flags or forwards queries to relevant team members
• Files correspondence and manages and organizes records and files
• Enters data and uploads documents to the Results Management database
• Performs data searches, verifies data against source documents, and prepares relevant reports
• Coordinates travel arrangements with the WADA Travel desk
• Contributes to other initiatives as required

Legal affairs assistant supporting anti-doping results management at WADA

Assistant, Gestion des résultats

Legal affairs assistant supporting WADA, the global anti-doping regulator, with administrative and results-management database operations in Montreal.
Coordinating records, data, reports, communications, and travel for WADA’s Legal Affairs and Results Management teams.

• Educate individuals to become compassionate professionals
• Positively influence learners while contributing to a program that supports community well-being
• Shape the next generation of Health Care Assistants

Online Instructor teaching Health Care Assistants at Stenberg College

Health Care Assistant, Online Instructor

Online Instructor for Health Care Assistants program at Stenberg College. Educating and influencing learners while supporting community well-being through health care education.

• The incumbent will keep virtual office hours.
• Monitor postings on the course discussion board.
• Consult with students electronically.

Sessional Instructional Assistant for Physiology course at U of T

Sessional Instructional Assistant

Sessional Instructional Assistant for Physiology course in Physician Assistant Program at U of T. Responsibilities include keeping office hours and consulting with students electronically.

• Support the merchandising team in developing and executing merchandising strategies
• Assist in creating SKUs and UPCs
• Input and maintain SKU lists across platforms and reconcile discrepancies
• Handling the export and upload of purchase orders
• Collaborate with the Sourcing team on PO adjustments
• Update weekly reports and manage launch guides
• Build strong relationships with key partners and cross-functional stakeholders
• Manage market research, ad-hoc reporting, and miscellaneous projects as needed

Assistant Merchant supporting merchandising and planning teams at Knix

Assistant Merchant, 12-month contract

Assistant Merchant at Knix, collaborating with merchandising and planning teams to manage products. Responsible for assortment creation, purchase order management, and data coordination.

• Support the investment advisor or team in all administrative, client service, and business development activities.
• Respond to client inquiries about their accounts and/or the products and services offered by the firm, perform necessary follow-ups and research to ensure high-quality service at all times, and refer inquiries to the appropriate person when required.
• Assist members and clients in selecting and optimally using various tools and alternative channels that promote self-service and automation.
• Handle telephone calls and specific information requests and, when required, refer them to the appropriate person.
• Participate in identifying operational risks and researching improvements related to your team's activities.

Client Service Agent supporting investment services at Desjardins

Wealth Management Assistant, Internship

Client Service Agent at Desjardins supporting investment services and client relations. Performing administrative tasks and responding to client inquiries in a hybrid work environment.

• Provide personal care (bathing, grooming, dressing)
• Travel between client homes
• Assist with meals and light housekeeping
• Support daily living activities
• Offer companionship and emotional support

Continuing Care Assistant in Training providing personal care in various Nova Scotia locations

Continuing Care Assistant – Training

Continuing Care Assistant in Training providing personal care across various locations in Nova Scotia. Join ParaMed's supportive team with flexible hours and immediate shifts.

Certified Continuing Care Assistant providing personal care for clients

Continuing Care Assistant

Certified Continuing Care Assistant providing personal care and support for clients at home. Flexible hours with immediate shifts available in various locations across Nova Scotia.

• Support the general manager and all managers of a large caisse in carrying out various administrative support and secretarial tasks.
• Manage and follow up on the general manager's schedule, phone calls, emails, and mail, based on established priorities.
• Process a variety of requests according to general instructions.
• Consult, consolidate, and assemble documents of a strategic nature.
• Establish priorities and make the recommendations required for delivering these documents.
• Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.
• Prepare for and attend various meetings, including those of the Management Committee and the Board of Directors.
• Take minutes and follow up with any business that arises.
• Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).
• Provide support in coordinating internal caisse communications (e.g. employee meetings, annual general meetings, special meetings).
• Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).
• Manage documents and update records related to general management (e.g. filing, purging and storage) in accordance with current practices and regulations.
• Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents for the general manager.
• Support the general manager in retrieving information, carrying out business processes and using information systems.

General Management Assistant providing administrative support to managers at Desjardins Group

General Management Assistant

General Management Assistant supporting the general manager and managers with administrative tasks at Desjardins Group. Managing schedules, documents, and logistics for meetings and events.

• Safely operate GFL equipment in a challenging setting
• Follow company policies and procedures as well as various on-site requirements
• Provide exceptional service to all clients and professionally represent GFL
• Complete daily equipment pre-trips and driver logs required for NSC compliance, GEOTAB
• Maintain detailed and accurate company documentation to accompany work performed
• Demonstrate a commitment to environmental compliance
• Participate in safety programs such as safety meetings, near miss reporting and job hazard assessments
• Work independently while managing time and productivity and communicate effectively

Labourer assisting vacuum truck services, focused on safety and service

Assistant Operator – Vacuum Truck Services

Labourer assisting with vacuum truck services for GFL Environmental, ensuring safety and professionalism while providing exceptional client service. Role involves operating equipment and performing varied tasks.

• Support the General Manager and caisse managers by managing and monitoring their schedules, phone calls, emails and mail
• Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees
• Prepare for and attend a variety of meetings, including those of the Management Committee and the Board of Directors
• Take minutes and follow up on any resulting action items
• Participate in organizing logistics for events (e.g., team meetings, committees, general meetings, training sessions, conference calls, travel and public relations activities)
• Provide support in coordinating internal caisse communications (e.g., staff meetings, annual general meetings, special meetings)
• Perform various internal management administrative tasks (e.g., tracking sales, maintaining scorecards, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations)
• Manage documents and update records for various departments (e.g., filing, purging and storage) in accordance with current practices and regulations
• Perform secretarial duties, including drafting, formatting, updating, creating and editing informational documents produced by various departments
• Support the General Manager and managers in retrieving information, executing business processes and using information systems

Administrative support for general management at Caisse Desjardins de l'Ouest-de-l'Île

Providing administrative support to management at Caisse Desjardins de l'Ouest-de-l'Île. Responsibilities include schedule management, meeting coordination, and internal communications.

• Accountable and responsible for maintaining a culture of safety and nutrition
• Safely operating kitchen equipment for food preparation (cleaning, peeling, chopping, measuring, cooking, baking) and portioning
• Proper food storage and rotation of kitchen inventory
• Cleaning, sanitizing, and organizing food storage and serving areas
• Assisting in serving meals in a courteous and efficient manner
• Cleaning the kitchen, dining hall, and washroom as assigned
• Removing trash, recycling, and composting to designated areas
• Adopting all COVID-19 protocols and procedures of the facility

Kitchen Assistant maintaining safety and nutrition at IISD-ELA

Kitchen Assistant

Kitchen Assistant responsible for food preparation and kitchen maintenance at IISD-ELA in Kenora, Ontario. Requires culinary arts experience and effective communication skills.

Assistant jobs in Canada

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Records & Information Management Assistant – 4-month term position

Assistant Operator, Swamper – Labourer

Awards Assistant

Assistant, Gestion des résultats

Health Care Assistant, Online Instructor

Sessional Instructional Assistant

Assistant Merchant, 12-month contract

Wealth Management Assistant, Internship

Continuing Care Assistant – Training

Continuing Care Assistant

General Management Assistant

Assistant Operator – Vacuum Truck Services

General Management Assistant

Kitchen Assistant