Awards Assistant

University of Alberta

Awards Assistant administering graduate scholarships and coordinating Killam events at the University of Alberta. Supporting competitions, student inquiries, award records, communications, and annual awards-cycle administration.

Posted 8/10/2026full-timeEdmonton • 🇨🇦 CanadaJuniorMid-Level💰 CA$48,098 - CA$64,419 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with expertise in event coordination, budget tracking, and stakeholder communication. Proficient in managing competing priorities while providing exceptional customer service and maintaining confidentiality.

Highest-signal resume keywords

Event CoordinationAdministrative SupportCustomer ServiceMicrosoft Office ProficiencyGoogle Workspace Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event LogisticsReport CompilationAward Application ManagementData EntryMeeting Minute Recording

Soft Skills

Organizational SkillsAttention to DetailWritten CommunicationVerbal CommunicationJudgment

Tools & Technologies

FreshServicePeopleSoftEnterprise Systems

Certifications & Qualifications

Post-Secondary Diploma

Industry Keywords

Postsecondary Office EnvironmentGraduate Award CompetitionsConfidentialityStakeholder Communication

About the role

Key responsibilities & impact

Coordinate Killam events, including the Annual Meeting, Connector Event, and other awards-related events, workshops, and information sessions
Schedule meetings, prepare agendas and materials, record meeting minutes, and support event logistics
Compile reports and recipient information and coordinate communications with internal partners
Track event timelines, budgets, and vendor relationships
Coordinate the administration of graduate award competitions, including the Killam Scholarship and Postdoctoral Fellowship competitions
Compile and organize award applications in collaboration with the Awards team
Enter and maintain award information in university systems
Respond to student inquiries regarding awards, application processes, and payments
Manage and triage FreshService tickets and direct inquiries to the appropriate team members
Provide administrative support to the Awards team throughout the annual awards cycle
Coordinate communications with internal partners and provide exceptional customer service to students, faculty, and campus stakeholders
Prioritize competing deadlines while maintaining accuracy, confidentiality, and professionalism

Requirements

What you’ll need

Post-secondary diploma is required
2-3 years of administrative experience in a postsecondary office environment
Excellent organizational skills with exceptional attention to detail and ability to manage competing priorities
Strong written and verbal communication skills and ability to interact professionally with diverse stakeholders
Excellent customer service skills, sound judgment, and ability to maintain confidentiality
Ability to work independently while contributing effectively as part of a collaborative team
Strong technical proficiency with Microsoft Office and Google Workspace
Experience using enterprise systems such as PeopleSoft or similar platforms
Flexibility and adaptability to thrive in a dynamic, fast-paced environment with changing priorities
Resume and cover letter tailored to the position

Benefits

Comp & perks

Comprehensive benefits package
Terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA)
Hybrid work arrangement with a mix of remote and in-person work