Records & Information Management Assistant – 4-month term position

Alberta Securities Commission

Records and Information Management Assistant digitizing paper records and maintaining databases for Alberta’s securities regulator. Supporting records requests, inboxes, RIM orientations, labeling, and meeting minutes.

Posted 8/13/2026contractCalgary • 🇨🇦 CanadaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in records management and administrative support, with a strong focus on data entry accuracy and quality control. Proficient in Microsoft Office tools and committed to effective communication and problem-solving in a team environment.

Highest-signal resume keywords

Records ManagementData EntryMicrosoft Dynamics 365Microsoft OfficeCustomer Service

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryRecords ManagementQuality ControlDocument ScanningLabel Creation

Soft Skills

Organization SkillsProblem-SolvingCommunication SkillsAttention to DetailTeam Collaboration

Tools & Technologies

Microsoft Dynamics 365EDOCS Document ManagementMicrosoft OfficeOutlookExcel

Certifications & Qualifications

Post-Secondary Certificate in AdministrationPost-Secondary Diploma in Library SciencesPost-Secondary Diploma in Records Management

Industry Keywords

Records ManagementInformation PracticesAdministrative SupportClerical ExperienceOffice Support

About the role

Key responsibilities & impact

Digitize physical (paper) records by scanning and importing records
Ensure proper classification and quality control of digitized records
Enter data and maintain ASC databases, including eDOCS document management and Microsoft Dynamics 365
Assist users with records requests and troubleshoot record-related issues
Monitor internal and external email inboxes
Assist with administrative duties for RIM orientations
Manage the label creation process
Take minutes during RIM meetings
Complete other duties as required by the RIM team

Requirements

What you’ll need

High school diploma with a minimum of 2 years of administrative, clerical, records, or office support experience
Post-secondary certificate or diploma in Administration, library sciences, records management, or a related field considered an asset
Working knowledge of Microsoft Office, including Outlook, basic Word documents, and Excel spreadsheets
Exceptional organization skills and desire to contribute to team goals
Good understanding of records and information practices and processes
Excellent problem-solving, communication, and customer service skills
Ability to work with high accuracy and special attention to detail

Benefits

Comp & perks

Equal opportunity employer
Inclusive work environment where every employee feels valued and respected