Administrative Assistant

• Financial Administration: Create and send client invoices. Upload expenses and capture basic transactions (from Stripe, PayPal, SA & UK bank accounts) into Zoho Books to keep accounting records up to date.
• Client Onboarding Support: Help onboard new clients: generate contracts using templates on Indy, email clients about required documents, and set up shared Google Drive folders.
• Content Formatting & Email Scheduling: Copy, format, and schedule written content into Podia for newsletters and course updates.
• Document Formatting & Admin Support: Format client documents, proposals, and project templates to look clean and professional. Pull action points from call notes/transcripts and update task lists.
• General Admin & Systems: Keep project boards and folders organized (using Notion and Google Workspace).

Operations and Admin Assistant

• Manage calendars, schedule meetings and handle diary changes
• Keep inboxes tidy and respond to routine queries
• Prepare, format and file documents and spreadsheets
• Update records and internal trackers accurately
• Coordinate small projects and follow up on outstanding actions

Admin Assistant

• Provide comprehensive secretarial and administrative support to the department leadership and broader team.
• Manage diaries, schedules, email correspondence, and meeting logistics.
• Organise and coordinate meetings, workshops, training sessions, presentations, and virtual events.
• Coordinate travel arrangements, accommodation bookings, and related logistics.
• Manage general office administration and provide support across departmental activities.
• Assist with the coordination and administration of matters relating to actuarial studies within Sanlam.
• Provide administrative support for actuarial student programmes, bursaries, study schemes, and development initiatives.
• Support the maintenance of accurate records and data relating to actuarial students, bursary holders, and study progress, ensuring data integrity and appropriate record keeping.
• Assist with reporting, governance, and compliance-related administrative requirements associated with actuarial student and learning programmes.
• Process invoices, payment requests, and proof of payment documentation.
• Support procurement activities, including the ordering of promotional, training, and office-related items.
• Assist with service requests and administrative workflows.
• Maintain filing systems, databases, and departmental records.
• Build and maintain effective relationships across all levels of the organisation.
• Communicate professionally with students, management, service providers, vendors, and external partners.
• Provide administrative assistance to HC and senior managers.
• Assist with special projects, events, and ad hoc initiatives.
• Contribute to continuous improvement of administrative processes, systems, and service delivery.

Secretary – Administrative Coordinator

• Perform daily data entry and maintain accurate records (approx. 2 hours per day, varying based on workload)
• Assist with setting up facilities and backend systems ahead of launch
• Draft emails, create documents, and follow up on outstanding items
• Provide general administrative support, including electronic filing and maintaining organized records
• Assist with compiling and capturing data for reports as needed
• Support scheduling and calendar coordination
• Communicate professionally with internal stakeholders and external contacts
• Provide light user support as needed (no prior training or experience required)
• Complete other ad hoc administrative tasks as required

Administrative Assistant, US Healthcare

• Manage ongoing communication with prospective and newly recruited insurance agents primarily via text messaging.
• Monitor agents' progress through the onboarding pipeline, including:
• ○ Exam scheduling
• ○ Exam preparation
• ○ Licensing
• ○ Contracting
• Conduct regular follow-ups (typically every 2–3 days) to keep agents engaged and motivated throughout the process.
• Respond to inquiries and provide the appropriate onboarding information based on each agent's current stage.
• Route qualified prospects to the appropriate next step, including:
• ○ Scheduling follow-up calls
• ○ Sending exam registration information
• ○ Initiating contracting paperwork for licensed agents
• Maintain accurate notes and update all communication records within the company's CRM/database.
• Assist with weekly lead follow-up after Thursday opportunity overview calls.
• Help schedule appointments between interested candidates and leadership when needed.
• Take on additional administrative tasks as the business continues to grow.

Virtual Administrative Coordinator – Agent Onboarding

• Coordinate administrative processes across multiple departments
• Manage complex diaries, meetings, travel and logistics
• Handle all correspondence, filing and document management
• Maintain databases and ensure data accuracy at all times
• Prepare reports and presentations for senior management
• Liaise with internal teams and external stakeholders professionally

Administrative Coordinator

• Prepare invoices to Lekker Code Germany
• File and organise invoices in our Google Drive (e.g. Google, Vodacom folders)
• Follow up on open administrative matters
• Follow up on freelancer timesheets
• Prepare client invoices
• Support internal team with invoice-related questions
• Process bank statements in Google Sheets and pay bills across all bank accounts
• Orchestrate our accountants in Spain, Germany and South Africa (gathering and providing the right documents)
• Handle payroll processing for employees
• Track upcoming deadlines and due dates, and send timely reminders
• Manage inter company invoicing between Lekker Spain and Lekker Germany

Finance & Admin Assistant – Freelance, Full-time

• Prepare invoices to Lekker Code Germany
• File and organise invoices in our Google Drive (e.g. Google, Vodacom folders)
• Follow up on open administrative matters Lekker Code Germany
• Follow up on freelancer timesheets
• Prepare client invoices
• Support internal team with invoice-related questions
• Process bank statements in Google Sheets and pay bills across all bank accounts
• Orchestrate our accountants in Spain, Germany and South Africa (gathering and providing the right documents)
• Handle payroll processing for employees
• Track upcoming deadlines and due dates, and send timely reminders
• Manage inter-company invoicing between Lekker Spain and Lekker Germany

Finance and Admin Assistant – Freelance, Finance/Bookkeeping

• Manage client intake processes from referral through onboarding
• Communicate professionally with families, caregivers, and internal team members
• Collect, review, and maintain intake documentation and client records
• Guide families through the intake process and explain agency procedures
• Coordinate appointments, assessments, and onboarding activities
• Process payroll accurately and in a timely manner
• Maintain payroll records and assist with payroll-related inquiries
• Ensure payroll and intake documentation is complete and accurate
• Maintain and update records within CentralReach and payroll systems
• Support administrative operations and workflow management
• Prepare reports, track documentation, and maintain organized records
• Assist with additional administrative, intake, and payroll-related tasks as required

Administrative Assistant jobs in South Africa

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