Administrative Assistant

• Manage client intake processes from referral through onboarding
• Communicate professionally with families, caregivers, and internal team members
• Collect, review, and maintain intake documentation and client records
• Guide families through the intake process and explain agency procedures
• Coordinate appointments, assessments, and onboarding activities
• Process payroll accurately and in a timely manner
• Maintain payroll records and assist with payroll-related inquiries
• Ensure payroll and intake documentation is complete and accurate
• Maintain and update records within CentralReach and payroll systems
• Support administrative operations and workflow management
• Prepare reports, track documentation, and maintain organized records
• Assist with additional administrative, intake, and payroll-related tasks as required

Intake, Payroll & Administrative Coordinator

• Assist with the end-to-end coordination of flights, accommodation, and transfers, including the preparation of visa invitation packs and researching cost-effective options.
• Assist with the lifecycle of financial requests within Sage, including stipends, local purchase orders, and credit card reconciliations, while ensuring strict adherence to procurement protocols.
• Maintain and optimise SharePoint repositories and trackers (stipends, travel, and payments) to ensure all data is current, accessible, and repeatable.
• Provide administrative tailwinds for in-person gatherings and retreats, coordinating with on-the-ground staff to ensure venue readiness and participant needs are met.

• Manage calendars, scheduling, and speaking engagements
• Coordinate travel logistics and itineraries
• Ensure scheduling alignment to prevent overbooking and conflicts
• Assist with inbox organization and communication follow-up
• Follow up with prospective and existing coaching clients
• Coordinate communication with financial advisors and industry contacts
• Maintain strong responsiveness and relationship management standards
• Track leads, conversations, and follow-up activity
• Assist in building and organizing a CRM system for the coaching business
• Help evaluate and maintain technology and workflow systems
• Create organizational processes to improve efficiency and scalability
• Assist with planning and coordinating in-person events throughout the year
• Communicate with vendors and venue partners
• Coordinate logistics, materials, timelines, and pre-event organization
• Help manage event-related administrative details
• Support basic social media posting and content coordination
• Help maintain visibility and communication consistency across channels

Administrative Assistant – Operations Coordinator

• - Own provider credentialing and re-credentialing workflows end-to-end, ensuring submissions are complete, accurate, and on time
• - Maintain current provider records across licensing boards, payers, and regulatory entities with meticulous version control
• - Prepare, review, and submit credentialing applications and supporting documentation with near-zero error tolerance
• - Proactively follow up with insurance companies, hospitals, and clinics to keep credentialing timelines moving
• - Communicate professionally with doctors, staff, and patients to gather and verify sensitive information
• - Track credentialing status in online systems and internal trackers, flagging risks early and documenting actions clearly
• - Perform high-accuracy administrative support: data entry, scheduling, document organization, and file management
• - Protect confidentiality at all times and handle patient/provider information with discretion and care

Credentialing Administrative Assistant

• Manage emails, calendars, and scheduling for UK-based team members
• Prepare and format documents, reports, and presentations
• Handle data entry and maintain accurate digital records
• Respond to routine enquiries and coordinate with internal teams
• Assist with general administrative tasks as required

• Manage and support day-to-day office operations including supplier coordination, facilities admin, and team logistics
• Handle scheduling, meeting coordination, travel arrangements, and internal communications
• Communicate effectively with internal teams and external stakeholders across time zones
• Maintain accurate records of office budgets, vendor contracts, and operational documentation
• Use relevant tools such as Microsoft Office, Google Workspace, and project management platforms
• Support the wider team with onboarding, HR admin, and general business support tasks
• Identify opportunities to improve operational efficiency and reduce business overhead

Office Manager

• Receive and manage customer orders via phone and other communication channels
• Provide excellent customer service with clear, professional phone communication
• Process orders accurately and efficiently
• Track and follow up on orders to ensure timely delivery
• Source specific products based on customer requirements
• Prepare and provide quotes to customers as needed
• Maintain organized records of orders, quotes, and communications
• Coordinate with suppliers and internal teams to ensure smooth operations

See all jobs on JobTailor

Intake, Payroll & Administrative Coordinator

Administrative Assistant

Administrative Assistant – Operations Coordinator

Credentialing Administrative Assistant

Administrative Assistant

Office Manager

Office Manager