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Sanlam

Secretary – Administrative Coordinator

Sanlam

Secretary providing administrative support to the Actuarial Human Capital function at Sanlam. Responsible for coordination of meetings, training, and stakeholder communication.

Posted 7/10/2026full-timeBellville • 🇿🇦 South AfricaMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in providing administrative support, including managing schedules, coordinating meetings, and maintaining accurate records. Proficient in financial administration and familiar with actuarial studies and student support programmes.

Highest-signal resume keywords
Administrative SupportMeeting CoordinationMicrosoft Office SuiteFinancial AdministrationRecord Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Office AdministrationData ManagementInvoice ProcessingDocument ManagementTravel CoordinationEvent CoordinationStakeholder EngagementBursary AdministrationTraining AdministrationGovernance Compliance
Soft Skills
Professional CommunicationRelationship BuildingOrganizational SkillsAttention to DetailContinuous Improvement
Tools & Technologies
SAP FinanceService Request SystemsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook
Industry Keywords
Actuarial StudiesFinancial ServicesProfessional DevelopmentLearning and DevelopmentConfidential Information

About the role

Key responsibilities & impact
  • Provide comprehensive secretarial and administrative support to the department leadership and broader team.
  • Manage diaries, schedules, email correspondence, and meeting logistics.
  • Organise and coordinate meetings, workshops, training sessions, presentations, and virtual events.
  • Coordinate travel arrangements, accommodation bookings, and related logistics.
  • Manage general office administration and provide support across departmental activities.
  • Assist with the coordination and administration of matters relating to actuarial studies within Sanlam.
  • Provide administrative support for actuarial student programmes, bursaries, study schemes, and development initiatives.
  • Support the maintenance of accurate records and data relating to actuarial students, bursary holders, and study progress, ensuring data integrity and appropriate record keeping.
  • Assist with reporting, governance, and compliance-related administrative requirements associated with actuarial student and learning programmes.
  • Process invoices, payment requests, and proof of payment documentation.
  • Support procurement activities, including the ordering of promotional, training, and office-related items.
  • Assist with service requests and administrative workflows.
  • Maintain filing systems, databases, and departmental records.
  • Build and maintain effective relationships across all levels of the organisation.
  • Communicate professionally with students, management, service providers, vendors, and external partners.
  • Provide administrative assistance to HC and senior managers.
  • Assist with special projects, events, and ad hoc initiatives.
  • Contribute to continuous improvement of administrative processes, systems, and service delivery.

Requirements

What you’ll need
  • Minimum of 6 years' experience in a secretarial, executive assistant, administrative support, or office administration role.
  • Proven experience coordinating meetings, travel arrangements, events, documentation, and stakeholder engagements.
  • SAP Finance is to make payments (Advantageous)
  • Experience in office administration, record management, and maintaining confidential information.
  • Experience supporting multiple senior managers or teams will be advantageous.
  • Exposure to training administration, learning and development, bursary administration, or student support programmes will be advantageous.
  • Familiarity with actuarial studies, professional development programmes, or the financial services industry will be beneficial.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proficiency using SAP Finance for payments (Advantageous)
  • Knowledge of document management and record-keeping practices.
  • Financial administration experience, including invoice and payment processing.
  • Familiarity with service request systems and travel booking processes would be advantageous.
  • Strong data management skills with a focus on quality and accuracy.

Benefits

Comp & perks
  • Health insurance
  • Professional development opportunities
  • Flexible working arrangements