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About the role
Key responsibilities & impact- Provide comprehensive secretarial and administrative support to the department leadership and broader team.
- Manage diaries, schedules, email correspondence, and meeting logistics.
- Organise and coordinate meetings, workshops, training sessions, presentations, and virtual events.
- Coordinate travel arrangements, accommodation bookings, and related logistics.
- Manage general office administration and provide support across departmental activities.
- Assist with the coordination and administration of matters relating to actuarial studies within Sanlam.
- Provide administrative support for actuarial student programmes, bursaries, study schemes, and development initiatives.
- Support the maintenance of accurate records and data relating to actuarial students, bursary holders, and study progress, ensuring data integrity and appropriate record keeping.
- Assist with reporting, governance, and compliance-related administrative requirements associated with actuarial student and learning programmes.
- Process invoices, payment requests, and proof of payment documentation.
- Support procurement activities, including the ordering of promotional, training, and office-related items.
- Assist with service requests and administrative workflows.
- Maintain filing systems, databases, and departmental records.
- Build and maintain effective relationships across all levels of the organisation.
- Communicate professionally with students, management, service providers, vendors, and external partners.
- Provide administrative assistance to HC and senior managers.
- Assist with special projects, events, and ad hoc initiatives.
- Contribute to continuous improvement of administrative processes, systems, and service delivery.
Requirements
What you’ll need- Minimum of 6 years' experience in a secretarial, executive assistant, administrative support, or office administration role.
- Proven experience coordinating meetings, travel arrangements, events, documentation, and stakeholder engagements.
- SAP Finance is to make payments (Advantageous)
- Experience in office administration, record management, and maintaining confidential information.
- Experience supporting multiple senior managers or teams will be advantageous.
- Exposure to training administration, learning and development, bursary administration, or student support programmes will be advantageous.
- Familiarity with actuarial studies, professional development programmes, or the financial services industry will be beneficial.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficiency using SAP Finance for payments (Advantageous)
- Knowledge of document management and record-keeping practices.
- Financial administration experience, including invoice and payment processing.
- Familiarity with service request systems and travel booking processes would be advantageous.
- Strong data management skills with a focus on quality and accuracy.
Benefits
Comp & perks- Health insurance
- Professional development opportunities
- Flexible working arrangements
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Office AdministrationData ManagementInvoice ProcessingDocument ManagementTravel CoordinationEvent CoordinationStakeholder EngagementBursary AdministrationTraining AdministrationGovernance Compliance
Soft Skills
Professional CommunicationRelationship BuildingOrganizational SkillsAttention to DetailContinuous Improvement