Administrative Assistant

• Assisting engineers in the development of project deliverables for clients.
• Support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables.
• Coordinate with staff in four other offices and prioritize work based on client schedules and needs.
• Update client and internal tracking spreadsheets.
• Perform detailed QA/QC checks of project deliverables.
• Assist in the preparation of project-related documents to comply with client and/or GAI Branding standards.
• Perform special projects and other tasks, as assigned.

Administrative Specialist

• Oversees staff and processes for check-in
• Verifying charts are pulled for scheduled appointments
• demographics/eligibility is updated
• current forms are being utilized
• Listens and responds to patient and/or family members concerns
• Responds to patient questions and complaints
• Routes issues to appropriate personnel
• Analyzes daily administrative operations and utilization of resources
• Assists in Medic user issues
• Ensures proper cash controls are in place and policy and procedures are followed

• Supporting the Project Management team directly by assisting in data entry for customer portals and Salesforce
• Providing cross-functional administrative support to back up other administrative personnel as necessary
• Other administrative duties, as needed

• Responsible for the overall management of business office activities in accordance with current applicable federal, state, and local standard guidelines and regulations, and as directed by the administrator
• Responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care
• Managing refunds for accounts receivable
• Maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts

Business Office Manager

• Serve as the functional owner of key software systems, including ComplianceWire and the P&T SharePoint Landing Page; manage content, updates, and assignments.
• Oversee electronic form development and implementation.
• Manage document control processes, including storage, retention, and audit support for PHMSA compliance and other regulatory, administrative, and lease documentation.
• Support the maintenance of required operational manuals and policies, including Operations & Maintenance, Control Room Management, Operator Qualification, Integrity Management, Public Awareness, and EH&S.
• Manage vehicle programs across RPT, including licensing, tagging, purchasing, replacement, and the Driver Continuous Monitoring Program.
• Supervise admin staff, including performance management, coaching, and day-to-day guidance.
• Lead and prioritize multiple complex projects to meet deadlines.
• Perform advanced administrative duties and generate professional correspondence.
• Communicate effectively across all levels of the organization and collaborate with administrative partners.
• Promote a strong safety culture by following safety regulations, identifying hazards, and addressing unsafe conditions.
• Perform additional duties as assigned.

P&T Administrative Assistant Lead

• The Philanthropy Administrative Coordinator provides high-trust administrative, scheduling, and workflow support for the Philanthropy Team.
• This role helps the team operate with consistency, speed, and donor-centered discipline by coordinating calendars, routing leads, maintaining clean follow-through, and supporting the systems that move donors from interest to meaningful relationships.
• Reporting to the Development Operations Manager, this position serves as an internal coordinator for the team and is especially responsible for helping manage the Vice President of Philanthropy's calendar, including scheduling donor meetings, discovery visits, internal strategy sessions, and follow-up touchpoints.
• The role also supports lead flow generated through MarketSmart and related tools so that no qualified opportunity sits idle and every prospect receives timely, thoughtful next steps.
• As Unbound grows major gifts, planned giving, and campaign activity, the Philanthropy Team needs stronger day-to-day coordination around donor movement, calendar discipline, lead management, and internal accountability. This role helps create the operational backbone for that work.

See all jobs on JobTailor

Administrative Specialist

Administrative Assistant

Administrative Assistant

Business Office Manager

P&T Administrative Assistant Lead

Philanthropy Administrative Coordinator