Administrative Assistant

• Weekly Payroll
• Maintain office supplies
• Provide department managers with full administrative support by entering information into various databases
• Maintain scheduling and event calendars
• Support core operations through general administrative duties including copying, faxing, filing, organizing, mailing, and document development
• Other Administrative duties as assigned

• Prepares disposition form after case is filed and sends in to KBI for criminal history purposes;
• Copies charging documents after the case is filed for this office and defense counsel;
• Enters cases into management information system for tracking of cases in the office;
• Maintains daily filing of incoming reports, notes, correspondence, pleadings, etc.;
• Obtains copies of jail sheet and determines if their attorney has any cases to file for first appearances;
• Keeps track of attorney’s calendar;
• Makes sure police reports are turned in for the attorney to make charging decisions;
• Composes letters to law enforcement to request further follow-up in some cases;
• Prepares journal entries, issue warrants, bench warrant bond forfeitures, issue summons and any legal documents as required in each case;
• Prepares trial notebooks for jury trials;
• Cross trains in other areas to cover those positions when vacant;
• Works with law enforcement by telephone and in person;
• Notifies interested parties by phone of detention and CINC hearings within 48 hours or 72 hours;
• Prepares the charging documents consisting of Information and Warrant;
• Administrative Associate is responsible for getting the charging documents filed with the Clerk of the District Court’s Office, and if necessary obtains a Judge’s signature on the warrant;
• Prepares Governor’s warrants, extraditions and detainers and fugitive warrants as well as schedules transport with Sheriff’s Office and governing state;
• Prepares all subpoenas needed in each case and notifies their attorney if service is not received;
• Ensures all signatures by CSO, ISO, and LEO and dissemination papers after looking at file;
• Executes an inquisition in obtaining certain medical records or information;
• Files Care and Treatment documents, notifies evaluators, law enforcement, court and petitioners of hearing time and date;
• Receives and notifies merchants and/or citizens of collecting insufficient fund checks;
• Maintains up to date training to be certified by Kansas Highway Patrol to obtain access to the CJIS program to run a Triple I, 27, and KBI Rap and order certified driving records in all traffic and criminal cases;
• Performs other duties as deemed necessary or as required.

Administrative Associate

• Overseeing the financial operations of various skilled nursing facilities within our network
• Traveling to different locations, ensuring the smooth functioning of business office operations
• Maintaining accurate financial records
• Upholding the highest standards of fiscal responsibility

Travel Business Office Manager

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Office Manager – Executive Assistant

• Responsible for greeting all visitors and providing administrative support to facility personnel
• Supporting business office functions
• Assisting with filing
• Providing support for recruiting functions

• Assisting engineers in the development of project deliverables for clients.
• Support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables.
• Coordinate with staff in four other offices and prioritize work based on client schedules and needs.
• Update client and internal tracking spreadsheets.
• Perform detailed QA/QC checks of project deliverables.
• Assist in the preparation of project-related documents to comply with client and/or GAI Branding standards.
• Perform special projects and other tasks, as assigned.

Administrative Specialist

• Oversees staff and processes for check-in
• Verifying charts are pulled for scheduled appointments
• demographics/eligibility is updated
• current forms are being utilized
• Listens and responds to patient and/or family members concerns
• Responds to patient questions and complaints
• Routes issues to appropriate personnel
• Analyzes daily administrative operations and utilization of resources
• Assists in Medic user issues
• Ensures proper cash controls are in place and policy and procedures are followed

Administrative Assistant jobs in Kansas

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Administrative Assistant

Administrative Associate

Travel Business Office Manager

Office Manager – Executive Assistant

Administrative Assistant

Administrative Specialist

Administrative Assistant