Administrative Associate

Butler County

Administrative Associate providing assistance to Assistant County Attorney with filing and managing cases, calendar coordination, and paperwork preparation. Involves significant interaction with law enforcement and court procedures.

Posted 7/18/2026full-timeEl Dorado • Kansas • 🇺🇸 United StatesJuniorMid-Level💰 $17 - $23 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in case management, legal document preparation, and coordination with law enforcement within the criminal justice system. Proficient in maintaining accurate records and ensuring compliance with legal procedures.

Highest-signal resume keywords

Case ManagementLegal Document PreparationCriminal Justice System ExperienceNotary Public CertificationManagement Information System Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Case FilingDocument CopyingReport FilingCalendar ManagementTrial Notebook PreparationWarrant IssuanceSubpoena PreparationMedical Record InquisitionCJIS Program AccessCharging Document Preparation

Soft Skills

CommunicationCollaborationAttention to DetailOrganizational SkillsCross-Training

Tools & Technologies

Management Information SystemCJIS Program

Certifications & Qualifications

Notary Public

Industry Keywords

Criminal JusticeLaw EnforcementCourt ProceduresLegal ComplianceCase Tracking

About the role

Key responsibilities & impact

Prepares disposition form after case is filed and sends in to KBI for criminal history purposes;
Copies charging documents after the case is filed for this office and defense counsel;
Enters cases into management information system for tracking of cases in the office;
Maintains daily filing of incoming reports, notes, correspondence, pleadings, etc.;
Obtains copies of jail sheet and determines if their attorney has any cases to file for first appearances;
Keeps track of attorney’s calendar;
Makes sure police reports are turned in for the attorney to make charging decisions;
Composes letters to law enforcement to request further follow-up in some cases;
Prepares journal entries, issue warrants, bench warrant bond forfeitures, issue summons and any legal documents as required in each case;
Prepares trial notebooks for jury trials;
Cross trains in other areas to cover those positions when vacant;
Works with law enforcement by telephone and in person;
Notifies interested parties by phone of detention and CINC hearings within 48 hours or 72 hours;
Prepares the charging documents consisting of Information and Warrant;
Administrative Associate is responsible for getting the charging documents filed with the Clerk of the District Court’s Office, and if necessary obtains a Judge’s signature on the warrant;
Prepares Governor’s warrants, extraditions and detainers and fugitive warrants as well as schedules transport with Sheriff’s Office and governing state;
Prepares all subpoenas needed in each case and notifies their attorney if service is not received;
Ensures all signatures by CSO, ISO, and LEO and dissemination papers after looking at file;
Executes an inquisition in obtaining certain medical records or information;
Files Care and Treatment documents, notifies evaluators, law enforcement, court and petitioners of hearing time and date;
Receives and notifies merchants and/or citizens of collecting insufficient fund checks;
Maintains up to date training to be certified by Kansas Highway Patrol to obtain access to the CJIS program to run a Triple I, 27, and KBI Rap and order certified driving records in all traffic and criminal cases;
Performs other duties as deemed necessary or as required.

Requirements

What you’ll need

Two years related experience, High School Diploma or G.E.D.; or Associate’s degree; or equivalent combination of education and experience.
Experience in the criminal justice system.
Certificate, License: Notary Public.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Butler County Website LinkedIn All Job Openings 501 - 1000 employees Founded 1800 🏛️ Government Government Butler County is the local government authority for Butler County, Pennsylvania, operating a public-facing county website that provides residents and businesses with access to government services, court schedules, development & planning resources, GIS maps, emergency/911 information, parks and tourism, elections and veterans services, payment portals, and public notices. The site aggregates calendars, agendas, minutes, and contact information to support civic engagement and county administration. Administrative Associate Job not on LinkedIn 🔥 4 hours ago 🏢 El Dorado – Onsite 💵 $16 - $23 / hour ⏰ Full Time 🟢 Junior 🟡 Mid-level 📋 Administrative Assistant 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Prepares disposition form after case is filed and sends in to KBI for criminal history purposes;
Copies charging documents after the case is filed for this office and defense counsel;
Enters cases into management information system for tracking of cases in the office;
Maintains daily filing of incoming reports, notes, correspondence, pleadings, etc.;
Obtains copies of jail sheet and determines if their attorney has any cases to file for first appearances;
Keeps track of attorney’s calendar;
Makes sure police reports are turned in for the attorney to make charging decisions;
Composes letters to law enforcement to request further follow-up in some cases;
Prepares journal entries, issue warrants, bench warrant bond forfeitures, issue summons and any legal documents as required in each case;
Prepares trial notebooks for jury trials;
Cross trains in other areas to cover those positions when vacant;
Works with law enforcement by telephone and in person;
Notifies interested parties by phone of detention and CINC hearings within 48 hours or 72 hours;
Prepares the charging documents consisting of Information and Warrant;
Administrative Associate is responsible for getting the charging documents filed with the Clerk of the District Court’s Office, and if necessary obtains a Judge’s signature on the warrant;
Prepares Governor’s warrants, extraditions and detainers and fugitive warrants as well as schedules transport with Sheriff’s Office and governing state;
Prepares all subpoenas needed in each case and notifies their attorney if service is not received;
Ensures all signatures by CSO, ISO, and LEO and dissemination papers after looking at file;
Executes an inquisition in obtaining certain medical records or information;
Files Care and Treatment documents, notifies evaluators, law enforcement, court and petitioners of hearing time and date;
Receives and notifies merchants and/or citizens of collecting insufficient fund checks;
Maintains up to date training to be certified by Kansas Highway Patrol to obtain access to the CJIS program to run a Triple I, 27, and KBI Rap and order certified driving records in all traffic and criminal cases;
Performs other duties as deemed necessary or as required. 🎯 Requirements
Two years related experience, High School Diploma or G.E.D.; or Associate’s degree; or equivalent combination of education and experience.
Experience in the criminal justice system.
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