Butler County

Administrative Assistant

• Prepares disposition form after case is filed and sends in to KBI for criminal history purposes;
• Copies charging documents after the case is filed for this office and defense counsel;
• Enters cases into management information system for tracking of cases in the office;
• Maintains daily filing of incoming reports, notes, correspondence, pleadings, etc.;
• Obtains copies of jail sheet and determines if their attorney has any cases to file for first appearances;
• Keeps track of attorney’s calendar;
• Makes sure police reports are turned in for the attorney to make charging decisions;
• Composes letters to law enforcement to request further follow-up in some cases;
• Prepares journal entries, issue warrants, bench warrant bond forfeitures, issue summons and any legal documents as required in each case;
• Prepares trial notebooks for jury trials;
• Cross trains in other areas to cover those positions when vacant;
• Works with law enforcement by telephone and in person;
• Notifies interested parties by phone of detention and CINC hearings within 48 hours or 72 hours;
• Prepares the charging documents consisting of Information and Warrant;
• Administrative Associate is responsible for getting the charging documents filed with the Clerk of the District Court’s Office, and if necessary obtains a Judge’s signature on the warrant;
• Prepares Governor’s warrants, extraditions and detainers and fugitive warrants as well as schedules transport with Sheriff’s Office and governing state;
• Prepares all subpoenas needed in each case and notifies their attorney if service is not received;
• Ensures all signatures by CSO, ISO, and LEO and dissemination papers after looking at file;
• Executes an inquisition in obtaining certain medical records or information;
• Files Care and Treatment documents, notifies evaluators, law enforcement, court and petitioners of hearing time and date;
• Receives and notifies merchants and/or citizens of collecting insufficient fund checks;
• Maintains up to date training to be certified by Kansas Highway Patrol to obtain access to the CJIS program to run a Triple I, 27, and KBI Rap and order certified driving records in all traffic and criminal cases;
• Performs other duties as deemed necessary or as required.