Administrative Specialist

GAI Consultants, Inc.

Administrative Specialist 1 supporting engineers in project deliverables for clients at GAI Consultants. Required skills include strong Microsoft Excel, Word, and Adobe Acrobat proficiency.

Posted 6/2/2026full-timeRemote • Kansas, Pennsylvania • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Assisting engineers in the development of project deliverables for clients.
Support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables.
Coordinate with staff in four other offices and prioritize work based on client schedules and needs.
Update client and internal tracking spreadsheets.
Perform detailed QA/QC checks of project deliverables.
Assist in the preparation of project-related documents to comply with client and/or GAI Branding standards.
Perform special projects and other tasks, as assigned.

Requirements

What you’ll need

3+ Years of Experience
Associate degree (or higher) from accredited college or university preferred.
Combination of experience, related coursework and/or education may replace requirement for college degree.
Strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills.
Experience with large (100+ pages) documents.
Notary Public preferred.
Driver’s License

Benefits

Comp & perks

Competitive Pay & Recognition
Market based, competitive compensation
Performance driven recognition and development bonuses
Comprehensive Health & Wellness
Medical, dental, and vision plans
Company paid short-term and long-term disability
Company paid life insurance
Employee Assistance Program and wellness resources
Meaningful Work–Life Balance
Generous paid time off + 7 paid holidays
An additional floating holiday—use it for what matters to you
Paid maternity, paternity, and adoption leave
Growth, Learning & Financial Security
401(k) with company match
Tuition reimbursement
Support and rewards for professional development and certifications

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

QA/QCdocument preparationproject deliverablesdata tracking

Soft Skills

coordinationprioritizationcommunication

Certifications

Notary Public