Administrative Assistant

• HR support (primary responsibility)
• Tracking employee leave
• Managing and updating employees' administrative files
• Filing and archiving HR documents
• Tracking remote work days and preparing information for allowance calculations
• Monthly tracking of hours worked by site in coordination with site coordinators
• Data entry and verification in management tools (YPARÉO…)
• Updating dashboards and monitoring tables
• Organizing, filing and structuring documents (Office 365)
• Monitoring administrative deadlines
• Contributing to the improvement of internal procedures

• Administrative follow-up: Receiving and handling incoming calls, emails and postal mail
• Assessing requests and forwarding relevant information
• Administrative support to the Administrative and Financial Department
• Participation in period-end closings: contributing to monthly, semi-annual and annual closings
• Cross-functional tasks: assisting with the implementation of new procedures
• Support for GDPR compliance (applying personal data protection rules)
• Occasional support to other departments as needed

• Assurer la gestion rigoureuse du quotidien tout en nous aidant à moderniser nos processus grâce aux nouveaux outils technologiques.
• Administration du Personnel & Gestion Contractuelle : Rédaction contractuelle, onboarding, suivi des absences.
• Suivi Opérationnel & Compliance : Gestion de dossiers, pilotage administratif, reporting.

Stage assistant administratif et RH

• Own complex calendars for three members of our executive team
• Schedule internal and external meetings, anticipate conflicts, and proactively defragment days for maximum focus time
• Prepare meeting agendas, briefing notes, and materials in advance — and ensure follow-ups don't fall through
• Coordinate recurring leadership team meetings, QBRs, and offsites across the region
• Book flights, hotels, ground transportation, and visas/work travel documentation for executives traveling across the US, Canada, and internationally
• Build clear, easy-to-follow itineraries with all confirmations, addresses, and contacts in one place
• Handle real-time changes — delayed flights, rebooked meetings, last-minute adjustments — with calm and speed
• Reconcile travel expenses and submit reports on behalf of executives
• Manage expense reports, vendor invoices, and corporate card reconciliation for the executive team
• Back up the Montreal office management function as needed (supplies, vendor coordination, employee events)

• Purchasing
• Entering simple and annual orders into the purchasing software
• Approving orders placed by site managers (checking accounting codes, VAT rates, etc.)
• Validating supplier invoices
• Managing claims
• Monitoring RAPO dashboards (sworn status required)
• Handling files (Prior Mandatory Administrative Appeal - RAPO)
• Drafting briefs for the Paid Parking Tribunal
• Tracking dashboards
• Secretarial duties and operational support
• Managing mail, filing and archiving documents in support of the RPA
• Various administrative follow-ups

• Administrative management: Executive office support, scholarship monitoring, mail handling, transport bookings
• General services management: inventory management, overseeing maintenance work, monitoring maintenance contracts, supervising work sheets

Administrative Assistant, General Services

• Support Administratif & Reporting
• Pilotage des données
• Reporting client
• Fiabilité des bases de données
• Intégrer les informations clés dans des logiciels de gestion immobilière
• Gérer les commandes, contrôler la conformité des factures
• Assurer le suivi administratif des échéances et interventions techniques
• Centraliser les PV de réception et archiver les rapports d'intervention
• Suivre le ticketing et organiser la documentation contractuelle

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Administrative Assistant

Administrative Assistant

Stage assistant administratif et RH

Administrative Assistant

Administrative Assistant

Administrative Assistant, General Services

Assistant Administratif, Technique - Grand Compte