Administrative Assistant

• Manage printing suppliers, brochure inventory, product stock, and commercial sample orders
• Prepare and ship brochures and training materials for sales representatives and events
• Organize and coordinate hands-on training courses
• Liaise with training organizations responsible for various events
• Conduct competitive intelligence by monitoring competitors via social media, websites, promotional materials, flyers, and other relevant sources
• Proofread and translate marketing materials into Dutch, adapting content developed by European and local teams for deployment within the Benelux market
• Extract data and communicate with Customer Service regarding complimentary products to be delivered directly to dental practices

Administrative Coordinator

• Gestion du quotidien et logistique : Accueil physique et téléphonique, tri du courrier, gestion des stocks (fournitures, café) et suivi des prestataires pour garantir un environnement de travail optimal.
• Renseignements et aide aux collaborateurs : Information et aide aux collaborateurs dans la vie de l'entreprise.
• Soutien aux projets transverses : Appui ponctuel sur des chantiers internes (ex : digitalisation d'outils, transition RSE, aménagement des locaux) selon les priorités du moment.

Junior Office Manager – Alternance

• Supervise daily office operations
• Manage relationships with landlords, property managers and service providers
• Coordinate maintenance, repairs and improvements
• Participate in fit-out and relocation projects
• Ensure compliance with local regulations
• Assist with time tracking and payroll processes
• Manage employee onboarding and offboarding
• Administer employee benefits (e.g., meal vouchers, employee savings)
• Provide first-line local IT support
• Coordinate equipment, access and technical requests
• Support internal communications
• Take part in organizing events (internal & external)
• Contribute to team engagement initiatives
• Assist with organizing meetings, town halls and leadership visits

Administrative Specialist

• Gestion de la facturation et relances
• Support à la paie et factures
• Suivi contrats clients
• Gestion des sujets admin internes et équipes (déplacements, achats, suivi matériel...)
• Optimisation de l'architecture & logiciels admin
• Vie de l'entreprise (Séminaires, Afterwork...)

Assistant Administratif – Alternance

• Manage complex and dynamic calendars across multiple time zones
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Prepare executive-level presentations, minutes, reports, and communications
• Manage, prioritize, and respond to incoming communications on behalf of the CEO and leadership team
• Organize and coordinate executive meetings, including agendas, materials, and logistics
• Capture key meeting outcomes, track action items, and ensure timely follow-up
• Support preparation of Board materials and executive-level documentation
• Coordinate leadership meetings, offsites, and strategic planning sessions
• Track key strategic initiatives and proactively follow up with stakeholders
• External stakeholders (including VIPs) meetings organization and scheduling
• Travel management tasks for CEO and a limited number of individuals
• Oversee daily office operations to ensure a professional and efficient workplace
• Manage vendor relationships, facilities, and office services
• Coordinate on-site logistics and support employee experience initiatives
• Ensure compliance with local workplace standards and operational needs
• Handle sensitive and confidential information with the highest level of discretion
• Serve as a trusted liaison between executives, internal teams, and external stakeholders

Executive Assistant – Office Manager

• Gestion de la facturation et relances.
• Support à la paie et factures.
• Suivi contrats clients.
• Gestion des sujets admin internes et équipes (déplacements, achats, suivi matériel...)
• Optimisation de l'architecture & logiciels admin.
• Vie de l'entreprise (Séminaires, Afterwork...).

Assistant Administratif

• Accompagner les chefs de projets dans le suivi administratif, notamment la préparation et le suivi de la facturation.
• Participer au montage des candidatures et des offres commerciales en Marchés Publics sous la supervision des responsables d’offre.
• Assurer le suivi des recouvrements en collaboration avec le service comptabilité.
• Intervenir au cœur des projets, en lien direct avec les chefs de projets et contribuer au respect des échéances contractuelles, administratives et financières.
• Prendre en charge en autonomie un portefeuille de projets : suivi administratif, préparation et suivi de la facturation, gestion des échéances contractuelles, coordination des pièces administratives et participation au montage des réponses aux marchés publics.

Assistant administratif et Projets H/F

• Contribute to the management of workplace environments across our 3 sites (Paris, Lyon, Toulouse) and oversee associated services (facilities, maintenance, external providers)
• Track internal requests and coordinate actions with the relevant teams and partners
• Support monitoring of KPIs and the optimization of service quality and workplace-related costs
• Assist in managing collective schemes and monitoring employee benefits
• Participate in analysis of HR KPIs (benefits usage, engagement, costs) to optimize programs
• Provide support on cross-functional topics related to organizational matters and the employee experience
• Organize and coordinate internal events (afterworks, breakfasts, seminars) in collaboration with teams and sites
• Manage event logistics and budgets, coordinating internal and external contributors
• Help drive employee engagement through internal communication and continuous improvement of the employee experience

HR Work-Study – Office Manager

• Handle daily administrative tasks.
• Organize calendars, meetings and travel arrangements.
• Support administrative HR processes.
• Assist with invoicing and budget tracking.
• Ensure the organization and upkeep of the office premises.

Junior Office Manager

• Contribute to responses to public tenders
• Manage contractual follow-up of matters
• Ensure traceability of processed files
• Oversee administrative follow-up of training
• Process various administrative data
• Update databases
• Report on activities

Administrative Assistant – Fixed-term Contract

• HR support (primary responsibility)
• Tracking employee leave
• Managing and updating employees' administrative files
• Filing and archiving HR documents
• Tracking remote work days and preparing information for allowance calculations
• Monthly tracking of hours worked by site in coordination with site coordinators
• Data entry and verification in management tools (YPARÉO…)
• Updating dashboards and monitoring tables
• Organizing, filing and structuring documents (Office 365)
• Monitoring administrative deadlines
• Contributing to the improvement of internal procedures

Administrative Assistant jobs in France

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