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About the role
Key responsibilities & impact- Manage complex and dynamic calendars across multiple time zones
- Coordinate domestic and international travel arrangements, including detailed itineraries
- Prepare executive-level presentations, minutes, reports, and communications
- Manage, prioritize, and respond to incoming communications on behalf of the CEO and leadership team
- Organize and coordinate executive meetings, including agendas, materials, and logistics
- Capture key meeting outcomes, track action items, and ensure timely follow-up
- Support preparation of Board materials and executive-level documentation
- Coordinate leadership meetings, offsites, and strategic planning sessions
- Track key strategic initiatives and proactively follow up with stakeholders
- External stakeholders (including VIPs) meetings organization and scheduling
- Travel management tasks for CEO and a limited number of individuals
- Oversee daily office operations to ensure a professional and efficient workplace
- Manage vendor relationships, facilities, and office services
- Coordinate on-site logistics and support employee experience initiatives
- Ensure compliance with local workplace standards and operational needs
- Handle sensitive and confidential information with the highest level of discretion
- Serve as a trusted liaison between executives, internal teams, and external stakeholders
Requirements
What you’ll need- Minimum 8+ years of experience supporting senior executives in an international environment (C-level exposure preferred)
- Flexible, well-organized, and structured, with a positive, solution-oriented mindset
- Proven ability to operate effectively in a fast-paced, highly demanding environment
- Exceptional organizational skills with strong attention to detail and prioritization capability
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and judgment
- Ability to work autonomously while managing multiple priorities
- Strong interpersonal skills, with the ability to interact confidently at all levels of the organization
- Proficiency in Microsoft Office and collaboration tools
- Fluent English required; French is a plus; any other language is greatly appreciated
Benefits
Comp & perks- Attractive compensation: profit-sharing, CSE perks, Swile card, health insurance
- Nice office in Sophia-Antipolis with facilities: pool, tennis court, EV charging stations
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Calendar ManagementTravel ManagementPresentation PreparationReport WritingMeeting CoordinationAction Item TrackingBoard Material PreparationLogistics CoordinationOffice Operations ManagementCompliance Management
Soft Skills
Attention to DetailInterpersonal SkillsProfessionalismDiscretionSolution-Oriented Mindset