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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in managing complex executive calendars, coordinating travel arrangements, and preparing high-level documentation. Exhibits exceptional organizational and communication skills while maintaining discretion and professionalism in a fast-paced environment.
Highest-signal resume keywords
Executive Calendar ManagementTravel CoordinationExecutive-Level CommunicationOrganizational SkillsVendor Relationship Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel ManagementPresentation PreparationReport WritingMeeting CoordinationAction Item TrackingBoard Material PreparationLogistics CoordinationOffice Operations ManagementCompliance Management
Soft Skills
Attention to DetailInterpersonal SkillsProfessionalismDiscretionSolution-Oriented Mindset
Tools & Technologies
Microsoft OfficeCollaboration Tools
Industry Keywords
C-Level SupportInternational EnvironmentStakeholder ManagementExecutive LiaisonConfidential Information Handling
About the role
Key responsibilities & impact- Manage complex and dynamic calendars across multiple time zones
- Coordinate domestic and international travel arrangements, including detailed itineraries
- Prepare executive-level presentations, minutes, reports, and communications
- Manage, prioritize, and respond to incoming communications on behalf of the CEO and leadership team
- Organize and coordinate executive meetings, including agendas, materials, and logistics
- Capture key meeting outcomes, track action items, and ensure timely follow-up
- Support preparation of Board materials and executive-level documentation
- Coordinate leadership meetings, offsites, and strategic planning sessions
- Track key strategic initiatives and proactively follow up with stakeholders
- External stakeholders (including VIPs) meetings organization and scheduling
- Travel management tasks for CEO and a limited number of individuals
- Oversee daily office operations to ensure a professional and efficient workplace
- Manage vendor relationships, facilities, and office services
- Coordinate on-site logistics and support employee experience initiatives
- Ensure compliance with local workplace standards and operational needs
- Handle sensitive and confidential information with the highest level of discretion
- Serve as a trusted liaison between executives, internal teams, and external stakeholders
Requirements
What you’ll need- Minimum 8+ years of experience supporting senior executives in an international environment (C-level exposure preferred)
- Flexible, well-organized, and structured, with a positive, solution-oriented mindset
- Proven ability to operate effectively in a fast-paced, highly demanding environment
- Exceptional organizational skills with strong attention to detail and prioritization capability
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and judgment
- Ability to work autonomously while managing multiple priorities
- Strong interpersonal skills, with the ability to interact confidently at all levels of the organization
- Proficiency in Microsoft Office and collaboration tools
- Fluent English required; French is a plus; any other language is greatly appreciated
Benefits
Comp & perks- Attractive compensation: profit-sharing, CSE perks, Swile card, health insurance
- Nice office in Sophia-Antipolis with facilities: pool, tennis court, EV charging stations