Administration

• Support claims teams by coordinating and progressing claim activities.
• Arrange appointments, travel and accommodation for injured workers as needed.
• Liaise with providers to obtain clinical notes, reports and other required information.
• Organise medical investigations, police reports and interpreter services.
• Maintain accurate claim records and prepare supporting documentation and correspondence.

Administration Assistant

• Administer and maintain the Pitram system, ensuring data accuracy and reliability
• Manage backend configuration, data validation and system corrections
• Support and deliver system improvements and upgrades, including mobile data capture
• Provide frontline system support and troubleshooting when required
• Deliver Pitram Operator coverage as needed
• Train and support Pitram operators on processes and system changes.

Mine Control Administrator

• Oversee the administration and maintenance of the Workday system, ensuring system availability, performance, and security.
• Maintain system documentation, including business processes, configurations, and integrations.
• Collaborate with key stakeholders, including HR, Payroll, Finance, and IT, to understand business requirements and identify opportunities to improve Workday functionalities.
• Develop and maintain reports and dashboards within Workday, providing relevant and timely HR, payroll, and financial insights to stakeholders.
• Provide end-user support, guidance, and training on Workday functionalities, modules, and self-service features.
• Create and maintain user documentation, training materials, and FAQs to facilitate system adoption and proficiency.
• Collaborate with HR and IT teams to conduct system testing, manage user acceptance testing (UAT), and implement change management strategies for Workday system updates.

Workday Administrator

• Supports the Assistant Director, AusAlert Training and Policy Manager by administering the AusAlert Learning Management System
• Supports the AusAlert National Training Program
• Assists with the annual certification and re-certification of an estimated 1,300 users nationally
• Coordinates and facilitates training delivery through external service providers
• Evaluates the learner experience and the effectiveness of training
• Drafts minor updates to training materials to improve delivery
• Works with the training provider to develop updated modules as new AusAlert functionality is introduced
• May be required to work outside of standard business hours, particularly during the high-risk weather season.

Senior AusAlert Training and Administration Officer

• Coordinate facilities management, including maintenance, security systems, and site services
• Manage fixed assets, including asset allocation, records, and annual stocktakes
• Support Capex processes – tracking budgets, raising requests, and following approvals
• Provide Accounts Payable support (Doxis, supplier setup, reconciliations)
• Maintain the motor vehicle register, including fleet tracking, audits, and insurer liaison
• Oversee office supplies and general branch administration
• Assist with expense claims, travel allowances, and timesheet processing
• Support Who’s On Location (WOL) management and contribute as a member of the HSE committee
• Provide ad-hoc support to the Commercial and Service Administration teams

Commercial Administrator – Facilities

• Provide day-to-day administrative support to Sales Consultants and the Sales Manager.
• Prepare contracts, site agreements, and client documentation accurately.
• Manage the sales inbox, phone calls, and office correspondence efficiently.
• Maintain databases, spreadsheets, and online listings (realestate.com.au, downsizing.com.au).
• Coordinate stationery and marketing stock levels.
• Assist in preparing client packs, newsletters, and sales materials.
• Attend and minute sales meetings.
• Welcome visitors and prospective buyers in a professional and friendly manner.
• Liaise with clients via phone, email, and in person to ensure smooth communication.
• Maintain accurate client records in Pipedrive and other systems.
• Support the sales team in delivering a seamless customer experience from enquiry to settlement.
• Assist in planning and coordinating sales events, open days, and settlement functions.
• Organise catering, entertainment, signage, marketing materials, and resident volunteers.
• Ensure sales display homes and the office are presentation-ready each day.
• Oversee maintenance of office equipment and ensure golf buggies and facilities are ready for use.

Sales Administration

• Ensure Commercial Finance audits are conducted in accordance with established policies and required frequency.
• Apply sound risk analysis and DLL policies, proactively monitoring assigned portfolios to identify emerging risks, apply heightened monitoring to high-risk accounts, and determine appropriate follow-up and escalation actions.
• Engage with internal stakeholders (Sales, Credit, Operations) and external parties (Vendors, Dealers, Customers, and third parties) to gather relevant information for informed audit outcomes.
• Exercise delegated authority to make decisions and escalate identified risks or incidents to the appropriate management level.
• Analyse and address issues with potential financial impact in a timely and proactive manner.

Portfolio Administration Officer

• Provide high quality service and efficient administrative support to the centre management office.
• Assist in actioning shopping centre monthly reporting timetable.
• Maintain centre-based specialty tenant payment allocations and where required working with Accounts Receivable.
• Action and process supplier invoicing.
• Manage procurement and accruals processing.
• Maintain the shopping centre’s monthly sales process and reporting.
• Manage the gross audited sales tasks, including collecting audited sales certificates and entering information in the accounting system, adjusting variances as necessary.
• Assist with Gift Card processes, including stock management, daily and monthly reconciliation and user management.
• Assist with tenant billings and recharge calculations in accordance with lease requirements.
• Assist with non-tenant invoice and debt management, reporting and cash allocation.
• Assist with tenant debt processes including debt letter management and assisting Retail Manager with implementing payment plans and managing activity log entries.
• Action the reporting, maintenance and collection of public liability insurance.
• Assist with Bank Guarantee management – returns, exchanges and collections as required.
• Support the Guest Experience team in delivering exceptional Guest Experiences and assisting in the management of customer complaints and/or feedback.
• Car park administration as required, which may include processing permits, renewals, manual billing, and debt; issuing memos; invoicing retailers and non-tenants; monthly reconciliations; tenant disputes and charges; managing fine disputes on behalf of Vicinity team members; balancing income and costs associated with the car park system.

• Supporting our customers during their novated lease journey with Flare and ensuring everything runs smoothly from start to finish
• Connecting with customers through different channels and helping out with their queries
• Lending a hand with documentation for the settlement process
• Managing the vehicle onboarding process and lease activations
• Assisting with various in life lease management tasks such as keeping budgets on track or processing claims
• Keeping our CRM leasing system up-to-date with accurate information
• Taking care of any ad hoc admin tasks that pop up along the way

Support Administrator

• Administer and support NetApp / enterprise storage within a Defence data centre
• Maintain platform security, availability, performance and capacity
• Operate within ITIL / ITSM processes (Incident, Change, Problem, CSI)
• Troubleshoot and resolve complex infrastructure issues
• Support low‑risk changes and maintain technical documentation
• Collaborate with internal teams, vendors, and Defence stakeholders

Administration jobs in Australia

See all jobs on JobTailor

Administration Assistant

Mine Control Administrator

Workday Administrator

Senior AusAlert Training and Administration Officer

Commercial Administrator – Facilities

Sales Administration

Portfolio Administration Officer

Administration Assistant

Support Administrator

Data Centre Administrator – NetApp