Accounts Payable

• As an AP / AR Specialist, you will keep the day-to-day flow of money moving accurately, processing vendor bills and payments, invoicing customers, and applying cash across multiple entities and markets.
• Process vendor invoices end to end, verify, code to the correct GL account and entity, and route for approval.
• Prepare and execute payment runs (ACH, wire, check) accurately and on schedule across multiple entity bank accounts.
• Reconcile vendor statements, research and resolve discrepancies, and respond to vendor inquiries promptly.
• Reconcile corporate card and expense transactions, ensuring proper coding and receipt support.
• Maintain accurate, complete vendor records, including W-9s and banking details.
• Generate and issue customer invoices accurately and on time.
• Apply incoming cash receipts and reconcile against open receivables.
• Monitor aging, follow up on outstanding balances, and support collections.
• Research and resolve billing discrepancies and customer inquiries.
• Support the monthly close by preparing AP/AR reconciliations, accruals, and supporting schedules.
• Maintain organized documentation and audit-ready support for all transactions.
• Follow internal controls and approval policies, flagging exceptions to the AP / AR Manager.
• Help identify and implement improvements that reduce manual work and increase automation.

Accounts Payable / Accounts Receivable Specialist

• support a fast-growing, high-volume finance environment
• end-to-end AP operations, transaction management, vendor oversight, reconciliations, and cross-functional coordination across multiple accounting and procurement platforms
• act as the primary administrator for Ramp
• bridge the gap between day-to-day transaction processing and month-end GL accuracy across core systems (Sage Intacct, NetSuite, Coupa)
• lead internal enablement and policy enforcement
• act as a proactive communicator who guides employees through expense guidelines
• actively audit spend
• track down missing receipts to ensure books remain airtight

Senior Accounts Payable Specialist

• Provide education on inventory swap options, program details, and maintenance fees (35% time)
• Prepare and deliver worksheets and documentation to support contract processing (15% time)
• Maintain ongoing communication with owners and internal partners; support document review, accuracy, and closings (45% time)
• Conduct post-closing follow-up to ensure account accuracy and completion of processes (5% time)

Inventory Swap Specialist, Club Operations

• As an Accounts Payable Specialist, you will play a critical role in ensuring the smooth functioning of our financial operations.
• Invoice Management: Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices.
• Payment Processing: Schedule and prepare a variety of payment methods including wires, checks, ACH & SafePay.
• Conflict Resolution: Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments.
• Three-Way Matching: Verify inventory invoices through a three-way match process.
• Batch Preparation: Compile and input invoice batches daily into Great Plains and Sage 300 systems.
• Vendor Relations: Facilitate vendor set-up and conduct regular maintenance to ensure accuracy.
• Sales Tax Review: Assess and review sales tax when necessary, maintaining compliance.
• Historical Record Maintenance: Preserve historical records by efficiently scanning and filing documents.
• SmartConnect Utilization: Upload accounts payable invoices utilizing SmartConnect for streamlined processing.
• Mail Distribution: Handle the distribution of daily corporate mail and manage accounts payable payments.
• Journal Entries: Prepare necessary journal entries as the situation requires.
• Memo Recommendations: Recommend and process debit or credit memos with appropriate documentation for adjustments.
• Expense Report Support: Provide backup in approving Concur expense reports as needed.
• Relationship Building: Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness.
• Office Flexibility: This is a hybrid position, requiring 2-3 days in the office weekly.

Accounts Payable Specialist

• Responsible for receiving, processing, verifying and reconciling invoices on a timely basis
• Responsible for managing vendor and expense Accounts Payable and Purchasing operations
• Ensures accurate and timely vendor payments while working towards process improvements

Supervisor, Accounts Payable

• Review and process vendor invoices in NetSuite
• Prepare and process ACH, wire, and other electronic vendor payments
• Manage vendor payment portals and vendor account setup
• Review vendor account statements and reconcile outstanding invoices, payments, and credits
• Monitor and manage multiple accounts payable email inboxes
• Process and review employee expense reports through the company's expense management system
• Act as a superuser for the company's expense management system, providing user support, training, and troubleshooting
• Collaborate with site and department leaders to obtain invoice and expense approvals
• Perform credit card coding and reconciliations
• Maintain vendor records, including W-9s, banking information, and payment details
• Prepare and file annual 1099s for multiple entities
• Assist with reporting, compliance requests, and special projects as assigned
• Assist with the development, documentation, and improvement of AP procedures and internal controls

• Leading the daily operations of the University’s accounts payable department
• Ensuring the accurate and compliant processing of invoices and disbursements in accordance with University polices
• Optimizing operational efficiencies by leading the team's transition from manual, paper-based workflows to automated technology solutions
• Providing direct supervision, mentorship, and professional development to the AP staff
• Overseeing a comprehensive scope including invoice processing, the AP helpdesk, systems administration, and unclaimed property compliance

Accounts Payable Manager

• Perform various accounting functions of basic to moderate complexity
• Ensure that procedures and practices are being followed in accordance with company policy, accounting principles, and contractual obligations
• Coding, paying, and filing duties of direct bill vendor payables
• Interaction with Company suppliers, vendors, and employees
• Reconcile A/P accounts by preparing reports to show receipts, expenditures, receivables, and payables

Accounts Payable jobs in Florida

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Accounts Payable / Accounts Receivable Specialist

Senior Accounts Payable Specialist

Inventory Swap Specialist, Club Operations

Accounts Payable Specialist

Supervisor, Accounts Payable

Accounts Payable Specialist

Accounts Payable Manager

Accounts Payable Analyst