Accounts Payable

• Responsible for receiving, processing, verifying and reconciling invoices on a timely basis
• Responsible for managing vendor and expense Accounts Payable and Purchasing operations
• Ensures accurate and timely vendor payments while working towards process improvements

Supervisor, Accounts Payable

• Review and process vendor invoices in NetSuite
• Prepare and process ACH, wire, and other electronic vendor payments
• Manage vendor payment portals and vendor account setup
• Review vendor account statements and reconcile outstanding invoices, payments, and credits
• Monitor and manage multiple accounts payable email inboxes
• Process and review employee expense reports through the company's expense management system
• Act as a superuser for the company's expense management system, providing user support, training, and troubleshooting
• Collaborate with site and department leaders to obtain invoice and expense approvals
• Perform credit card coding and reconciliations
• Maintain vendor records, including W-9s, banking information, and payment details
• Prepare and file annual 1099s for multiple entities
• Assist with reporting, compliance requests, and special projects as assigned
• Assist with the development, documentation, and improvement of AP procedures and internal controls

Accounts Payable Specialist

• Leading the daily operations of the University’s accounts payable department
• Ensuring the accurate and compliant processing of invoices and disbursements in accordance with University polices
• Optimizing operational efficiencies by leading the team's transition from manual, paper-based workflows to automated technology solutions
• Providing direct supervision, mentorship, and professional development to the AP staff
• Overseeing a comprehensive scope including invoice processing, the AP helpdesk, systems administration, and unclaimed property compliance

Accounts Payable Manager

• Perform various accounting functions of basic to moderate complexity
• Ensure that procedures and practices are being followed in accordance with company policy, accounting principles, and contractual obligations
• Coding, paying, and filing duties of direct bill vendor payables
• Interaction with Company suppliers, vendors, and employees
• Reconcile A/P accounts by preparing reports to show receipts, expenditures, receivables, and payables

Accounts Payable Analyst

• Lead a team of specialists, overseeing daily invoice processing, vendor payments, and reconciliations
• Oversee the accounts receivable invoicing process
• Train and mentor AP staff, assigning daily tasks and ensuring high-volume invoice processing
• Maintain vendor master data and ensure compliance with regulatory requirements
• Partner cross-functionally with Procurement, Receiving, Treasury, and Finance to resolve discrepancies
• Resolve payment inquiries and maintain positive vendor relationships
• Perform balancing and reconciliation procedures
• Prepare accurate and timely transaction processing reports
• Support the financial close process
• Analyze AP aging, accruals, and key performance indicators

Accounts Payable Supervisor

• Promote company core values and foster positive relationships with vendors
• Process vendor invoices accurately and timely
• Manage vendor setup and maintenance (W-9s, ACH details, compliance checks)
• Initiate timely payment of invoices using a variety of payment methods (credit card, check, ACH, wire, call-in)
• Manage Vendor Portals (invoice Retrieval and making payments)
• Reconcile vendor accounts regularly
• Resolve invoice discrepancies and vendor inquiries promptly
• Organize and automate AP processes to drive efficiencies, minimize errors and delinquencies
• Support other finance and accounting personnel as necessary
• Support audits by providing documentation and explanations
• Enforce AP policies and internal controls; identify process improvements
• Takes on additional responsibilities and projects as needed to support the success of the team and organization

• Lead a team of specialists, overseeing daily invoice processing, vendor payments, and reconciliations to ensure accuracy, compliance, and efficiency across 4 ERP systems.
• Oversee the accounts receivable invoicing process, including accurate and timely upload of customer invoices into designated portals, ensuring compliance with customer requirements and internal controls.
• Train and mentor AP staff, assigning daily tasks and ensuring high-volume invoice processing.
• Maintain vendor master data and ensure compliance with regulatory requirements, including accurate setup, ongoing maintenance, and execution of annual 1099 reporting and filings.
• Partner cross-functionally with Procurement, Receiving, Treasury, and Finance to resolve complex discrepancies and drive process alignment.
• Resolve payment inquiries and maintain positive vendor relationships.
• Maintain files, forms, and computer-based records in compliance with company policies and procedures, including supporting and maintaining SOX audit requirements.
• Perform defined balancing and reconciliation procedures to ensure transactions have been properly recorded and lead efforts to resolve complex reconciliation variances.
• Prepare accurate and timely transaction processing reports for internal management needs and external reporting requirements.
• Support the financial close process including but limited to journal entries, account reconciliations and other close-related deliverables as assigned.
• Analyze AP aging, accruals, and key performance indicators to identify trends, risks, and improvement opportunities.
• Apply continuous improvement management principles and participate in process analysis and improvement projects.

• Build, develop, and lead a high-performing Accounts Payable team.
• Own and manage the full accounts payable lifecycle, including purchase orders, invoices, disbursements, and employee expense reimbursements.
• Ensure timely, accurate processing of high-volume transactions while maintaining strong internal controls.
• Review and approve invoices for proper coding, documentation, and alignment with Delegation of Authority requirements.
• Oversee vendor management processes, including onboarding and maintenance of accurate vendor records.
• Lead payment operations across various payment methods, ensuring security and compliance.
• Partner with internal stakeholders to improve coding accuracy and streamline workflows.
• Act as the primary point of escalation for vendor inquiries and discrepancies.
• System owner for expense reimbursement platform, Emburse.

• Checks and maintains AP inbox emails to process operating invoices through Concur.
• Responds to any requests from vendors.
• Checks and maintains Pharmacy inbox emails for accurate pharmacy information.
• Processes weekly AP batches for timely and accurate payments.
• Reviews source details from operating invoices and expense reports.
• Charges expenses to accounts by analyzing invoice/expense reports.
• Assists with Vendor Maintenance to ensure payments are done right.
• Provides support for audit requests or other ad hoc requests.
• Checks incoming mail at the corporate office and distributes it appropriately.

Accounts Payable Clerk

• Review and verify vendor invoices for accuracy and completeness.
• Match invoices to purchase orders.
• Code invoices to the correct GL accounts and cost centers.
• Enter invoices into the ERP/accounting system.
• Prepare and schedule payments.
• Ensure payments are made within agreed terms.
• Reconcile vendor statements and resolve differences.
• Assist in month-end close.
• Review AP aging reports and investigate overdue items.

• Process, verify, and reconcile vendor invoices and expense reports accurately and promptly.
• Ensure proper coding and approval of invoices in accordance with company policies and GAAP requirements.
• Prepare and execute weekly payment runs (ACH, checks, wires) while monitoring cash flow.
• Develop/maintain strict routine payment schedules for reoccurring charges.
• Maintain vendor records and resolve discrepancies or payment issues quickly.
• Act as primary communications liaison with vendors and interdepartmental requests.
• Candidate will be expected to maintain prompt communications across multiple time zones, including some international.
• Assist with month-end close by reconciling AP sub-ledger to the general ledger.
• Monitor compliance with internal controls and support audits as needed.
• Collaborate cross-functionally with Procurement, Operations, and Finance teams to streamline AP processes.
• Contribute to automation initiatives and help reduce manual workflows.
• Be self-motivated to work independently on high volume transactions.

• Partner with business stakeholders and SAP functional teams to analyze requirements and design, develop, and test robust SAP solutions supporting core EWM/IM processes.
• Gather and prioritize business requirements, translate them into functional specifications, and identify opportunities for process improvements and automation.
• Lead and support EWM-related projects and deliverables, ensuring alignment with business objectives.
• Perform hands-on configuration in S/4HANA for inbound, outbound, delivery, cycle counting, warehouse set-up, and material movement internally/externally.
• Drive fit-gap analysis, solution design, and preparation of functional specifications.
• Collaborate with cross-functional workstreams to design seamless end-to-end processes and integrations.
• Lead or contribute to testing activities, including unit testing, integration testing, UAT coordination, defect resolution, and cutover planning.
• Create and maintain essential project documentation, including business requirements, functional/technical specifications, and test scripts.
• Influence EWM process strategy by recommending best practices and innovative solutions that align with enterprise goals.
• Drive continuous improvement initiatives to optimize system performance and enhance user experience.
• Provide deep functional expertise and production support for EWM processes, including incident resolution and break-fix solutions.
• Mentor junior team members and contribute to knowledge-sharing across the organization.

Senior SAP Analyst, EWM

• Responsible for the day-to-day activities of the accounts payable department
• Create and implement AP processes and workflows to ensure adherence and success
• Recruit, select, train, and manage AP employees
• Monitor employee workload and redistribute as necessary to ensure adherence to our Service Level Commitments
• Review and correct tax files
• Review and process sales tax, make online payments and record transactions accordingly
• Process ACH debit block forms as needed
• Review and process annual 1099s
• Maintain monthly NSF spreadsheet
• Review and process requests for wire transfer
• Process miscellaneous IRS items such as levies and B-notices
• All other duties as assigned or as needed based upon the workload of department

• Create and implement AP processes and workflows to ensure adherence and success
• Recruit, select, train, and manage AP employees
• Monitor employee workload and redistribute as necessary to ensure adherence to our Service Level Commitments
• Review and correct tax files
• Review and process sales tax, make online payments and record transactions accordingly
• Process ACH debit block forms as needed
• Review and process annual 1099s
• Maintain monthly NSF spreadsheet
• Review and process requests for wire transfer
• Process miscellaneous IRS items such as levies and B-notices
• All other duties as assigned or as needed based upon the workload of department

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