Zillow

Senior Executive Assistant

Zillow

full-time

Posted on:

Origin:  • 🇺🇸 United States • Washington

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Salary

💰 $105,900 - $169,100 per year

Job Level

Senior

Tech Stack

Cloud

About the role

  • Serve as trusted strategic partner to the CFO, ensuring time, information and priorities are aligned with business goals.
  • Act as liaison with the CFO’s direct reports, cross-functional leadership and external stakeholders to ensure smooth communication and execution.
  • Manage complex and dynamic calendars, travel planning and logistics, including international and multi-leg trips, with meticulous attention to detail and foresight.
  • Lead planning and coordination of key meetings, all-hands sessions, offsites and Board-related engagements; support material development and follow-up actions.
  • Represent the CFO with professionalism and discretion in all internal and external engagements.
  • Develop and manage executive briefing documents, reports, decks and data analysis with minimal direction; track and follow through on key deliverables.
  • Design and implement scalable administrative and operational processes that promote communication, alignment and operational excellence across functions.
  • Oversee large purchases, vendor coordination and procurement processes in partnership with Finance and Legal.
  • Provide mentorship and informal leadership to other Assistants within the Finance organization; coordinate coverage planning and support team development.
  • Proactively manage upcoming needs, identify gaps and initiate solutions before issues arise.
  • Take ownership of special projects or priorities as they arise, collaborating with internal stakeholders to ensure successful outcomes.
  • Build strong internal partnerships and coordinate work efforts across teams and business units.
  • Travel up to 25% annually.

Requirements

  • Minimum of 10 years of experience supporting senior-level executives, including C-suite and Board interactions.
  • Proven ability to build trusted relationships and operate with discretion, diplomacy and professionalism.
  • Skilled in anticipating needs, proactively solving problems and handling ambiguity with calm and focus.
  • Adept at managing priorities in a rapidly changing environment, with strong project and time management skills.
  • Strong communication skills with the ability to influence and collaborate across all levels.
  • Demonstrated ownership of strategic calendaring, stakeholder communications and high-stakes event planning.
  • Passion for operational efficiency and process improvement; experience driving systems and tools that enable scale.
  • Comfortable navigating confidential and sensitive materials with utmost integrity.
  • Proven ability to partner, lead and mentor peers.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and productivity tools (e.g., Workday, Zoom, Slack, ChatGPT).
  • Candidates located in the Seattle, WA area preferred.
  • Bachelor’s degree preferred.