Virtual Assistant
TRILLIONS EDGE
Cloud
Job Level
JuniorMid-Level
About the role
- Support the month-end project financial closing activities
- Ensure timely and accurate invoice preparation in collaboration with finance
- Monitor compliance with time logging policies across project teams
- Follow up on incomplete, late, or inaccurate time entries
- Generate and analyze time-tracking reports to highlight discrepancies or resourcing issues
- Provide requested data to stakeholders in a timely manner
- Assist finance in maintaining the time tracking and invoicing solution
- Serve as a central point of contact for project administration
- Provide ad-hoc support to unit managers and finance
Requirements
- Strong attention to detail to ensure data integrity and accurate reporting
- Excellent organizational and time-management skills to handle multiple projects and deadlines
- Clear, professional communication skills for coordinating with stakeholders at all levels
- Advanced English speaker
- Bachelor’s degree in Business Administration, Project Management, or related field
- 2–3 years of experience in project administration, or similar coordination or support roles
- Familiarity with project management tools (e.g., MS Project, Asana, Trello) and time-tracking systems (e.g., Harvest, Toggl) is a plus
- Proficiency in MS Excel, Power BI, or other reporting tools is a plus
