WVU Online

(Hybrid) Administrative Assistant Senior - Cancer Institute/Clinical Research Trials

WVU Online

full-time

Posted on:

Origin:  • 🇺🇸 United States • Virginia, West Virginia

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Job Level

Senior

Tech Stack

Go

About the role

  • Oversees key office administrative duties such as supply ordering, inventory, mail delivery, centralized phone and email contact.
  • Receives CRU visitors, vendors and investigators.
  • Assists in document collection from the Principal Investigator, Co- Investigator, Research staff, nurses for IRB submissions and protocol compliance.
  • Maintain CVs, Licenses, NCI Registrations, IRB required training certifications, Lab certification files for all WVUCI sites, including affiliate locations.
  • Assists in maintaining protocol regulatory binders.
  • Compiles study documents and patients charts for shipment to off-site storage or archiving.
  • Contacts Sponsors when protocols files are eligible for destruction.
  • Performs data input into the OnCore® database.
  • Manages scheduling for CRU meetings and external monitors, locating meeting rooms, catering and other required items as necessary, documenting on centralized unit Outlook calendars.
  • Produces meeting agendas and meeting minutes for staff and leadership meetings as necessary.
  • Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Assists in budget and contract routing to the WVU Office of Sponsored Programs.
  • Coordinates the WVUCI Protocol Review and monitoring committee, including setting agendas, meeting minutes and updating status in OnCore.

Requirements

  • Bachelor’s degree or an equivalent combination of education and experience
  • A minimum of two (2) years of experience involving: Providing administrative support.
  • Any equivalent combination of related education and/or experience will be considered.
  • All qualifications must be met by the time of employment.
  • Knowledge, Skills and Abilities
  • Skilled at managing and maintaining multiple schedules along with own workload.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Strong verbal and written communication skills.
  • Knowledge of computer software, including Microsoft Outlook, Word, Excel and presentation applications.
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Skilled at creating reports, memos, and other documents.
  • Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility.
  • Ability to read and comprehend instructions, correspondence, and memos.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.