Administrative Coordinator, Caregiver, Health
Providence
Administrative Coordinator – Temporary
Circle 4 Marketing, LLC
contract
Posted on:
Location Type: Hybrid
Location: Washington • District of Columbia, Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $22 - $25 per hour
Job Level
Junior
About the role
- Assist the Travel Manager with day-to-day coordination and recordkeeping.
- Schedule and document internal coordination calls, and follow up on travel-related action items.
- Maintain and update digital filing systems for travel documentation and correspondence.
- Organize internal travel requests and help ensure timely responses.
- Enter, clean, and organize travel data into tracking systems (e.g., spreadsheets, dashboards).
- Review travel checklists and documentation for completeness and accuracy.
- Track travel compliance with internal policies and flag issues to the Travel Manager or Operations Center.
- Maintain updated logs of deployed personnel, including locations and contact information.
- Assist with submitting and tracking travel-related invoices, receipts, and reimbursements.
- Work with Finance to ensure accurate coding of travel costs.
- Support monthly reconciliation of travel spend and generate basic reports as needed.
- Help maintain and organize lists of preferred travel vendors (airlines, hotels, car rentals).
- Support the use of vendor relationships to maximize value and reduce costs.
- Ensure traveler records and itineraries are filed in accordance with audit standards.
- Coordinate closely with Safety and Security to share up-to-date traveler info for tracking and risk management.
- Liaise with the Finance Team for documentation and expense approvals.
- Communicate with travelers to ensure proper documentation is submitted and answer basic policy questions.
Requirements
- Minimum 1 year of relevant administrative, operations, finance, or customer service experience
- Proficiency with spreadsheets, Google Workspace/Microsoft Office, and shared drive systems
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Excellent written and verbal communication skills
- Professionalism and discretion in handling confidential information
- Alignment with the mission and values of World Central Kitchen (WCK)
- Must have a valid passport
- Must speak Spanish
- Familiarity with travel logistics or travel agency operations
- Experience in nonprofit, humanitarian, or international fieldwork settings
- Additional language skills
- Experience working in a fast-paced, mission-driven organization
Benefits
- This is a temporary, six (6) month contract position
- Benefits are not offered for this role, aside from those required by local state law where you are currently based.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrydata organizationtravel documentationtravel complianceinvoice trackingfinancial reconciliationreport generationtravel logisticsspreadsheet proficiencyGoogle Workspace
Soft skills
organizational skillscommunication skillsprofessionalismdiscretionability to manage multiple prioritiesdeadline managementcustomer serviceteam collaborationattention to detailproblem-solving
Certifications
valid passport
