Administrative Assistant
University of Miami
full-time
Posted on:
Location Type: Office
Location: Coral Gables • Florida • 🇺🇸 United States
Visit company websiteJob Level
Junior
About the role
- Supports department and leadership with daily clerical tasks.
- Prepares reports, charts, budgets, and presentation materials.
- Responds to routine inquiries with standard correspondence.
- Plans meetings and takes detailed minutes.
- Answers phone calls, provides information, or connects callers to appropriate staff.
- Schedules appointments and updates calendars.
- Composes and types of correspondence, creates spreadsheets and presentations.
- Greets and provides general support to visitors.
- Manages travel logistics, including booking flights, hotels, and transportation, and handling any changes or issues.
- Develops and maintains an organized filing system for the department, ensuring confidentiality.
- Provides reception services, schedules meetings, and travel.
- Files, researches files and records, and prepares and proofreads correspondence, reports, and other documents.
- Assists faculty by answering questions, locating information and materials, and assisting in test preparation.
Requirements
- High school diploma or equivalent
- Minimum 1 year of relevant experience
- General knowledge of office procedures and operations
- Ability to accurately prepare and maintain records, files, reports, and correspondence
- Ability to communicate effectively in both oral and written form
- Ability to maintain effective interpersonal relationships
- Ability to process and handle confidential information with discretion
- Skill in completing assignments accurately and with attention to detail
- Proficiency in computer software (i.e. Microsoft Office)
Benefits
- medical
- dental
- tuition remission
- comprehensive benefits package
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
clerical tasksreport preparationbudget preparationminute takingcorrespondence compositionspreadsheet creationpresentation creationtravel logistics managementfiling system managementrecord maintenance
Soft skills
effective communicationinterpersonal relationshipsattention to detaildiscretionorganizational skills
Certifications
high school diploma