University of Miami

Manager

• Oversee all administrative and financial aspects of sponsored research programs across assigned departments and faculty
• Increase sponsored funding levels and output of funding proposals
• Develop and implement policies and methods to maximize research funding efficacy
• Identify potential donors or funding sources and plan outreach strategies
• Participate in development of grant applications and proposals and oversee proposal submissions
• Manage pre-award tasks including budget development, sponsor guideline review, and liaison with compliance offices
• Coordinate non-funded agreements (DUAs, MTAs, NDAs), no-cost extensions, and amendments
• Handle sponsor communications and submission of required materials (JIT, PRAMs, biosketches, RPPRs)
• Provide post-award oversight including financial forecasting, effort distribution, and expenditure review
• Review and approve requisitions, expense reports, and purchase orders in Workday
• Train employees on internal controls and ensure compliance with university policies
• Supervise sponsored programs staff and prepare performance reports
• Support ad hoc reporting and special projects for the Executive Dean for Research

Sr. Manager, Sponsored Programs

• Adhere and perform timely prospective review for services requiring prior authorization as well as timely concurrent review for continuation of care services
• Follows the authorization process using established criteria as set forth by the payer or clinical guidelines
• Accurate review of coverage benefits and payer policy limitations to determine appropriateness of requested services
• Refers to the treatment plan for clinical reviews in accordance with established criteria and guidelines
• Facilitates communication of denials and or Peer to Peer requests between payers and the healthcare team
• Identifies potential delays in treatment or inappropriate utilization by reviewing the treatment plan, serves as a resource to provide education regarding payer policies and assists with coordination of alternative treatment options
• Ensures and Maintains effective communication regarding authorization status and determination to the clinical team and on occasion the patient.
• Proactive communication with leadership regarding barriers and or potential delays in care
• Identifies opportunities for expedited requests and prioritizes caseload accordingly
• Maintains knowledge regarding payer reimbursement policies and clinical guidelines

Oncology Prior Authorization Case Manager, Non-RN

Administrative Assistant

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• Department Specific Functions: Communicates and delivers urgent messages to corresponding providers; Initiates onboarding procedures and assists with offboarding tasks for departing providers/staff members with oversight and guidance from Department Administrator/Sr. Practice Manager; Responsible for annual appointments, promotions, and Tenure (APT) process, & voluntary appointments (staff physicians/VA); Transcribes Divisional Meeting Minutes for distribution and future reference; Coordinates work orders for equipment/office maintenance for faculty; Processes CME expense reports for faculty; Maintains Divisional and Departmental spreadsheet accordingly; Makes travel arrangements and reservations for department leadership and staff, as needed; Oversees Kyrus Website management/updates and other cloud storage systems; Distributes Press Gainey scores to providers; Updates and edits QGenda schedule as needed; Responsible for working with Department Administrator/Sr. Practice Manager in calendar management and scheduling of candidates, events, and business-related activities; Composes emails and correspondence, answers telephone calls and addresses these accordingly, also reserves conference rooms as needed; Responsible for collecting data regarding physician availability for Wards, MOD and On-Call; Distributes corresponding calendars as needed; Processes and distributes mail.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Sr. Manager, Sponsored Programs

Oncology Prior Authorization Case Manager, Non-RN

Sr. Administrative Assistant (Hybrid/Remote)