WorkMoney

Executive Support Specialist

WorkMoney

full-time

Posted on:

Origin:  • 🇺🇸 United States • Oregon

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Salary

💰 $100,500 per year

Job Level

Mid-LevelSenior

About the role

  • The Executive Support Specialist will be a key member of the CEO’s support team, acting as primary point of contact, gatekeeper, and liaison to internal stakeholders across the organization and key external partners.
  • Manages complex calendars, travel logistics, communications, research, and briefing materials with professionalism, discretion.
  • Provides confidential personal support to the CEO and administrative assistance to the broader executive team as needed.
  • Requires access to confidential data and maintaining privacy.
  • A typical day might include administrative support for the CEO: drafting correspondence, managing email flow, triage urgent requests; coordinating travel and preparation of travel packets; preparing and reconciling expense reports; developing briefing materials; conducting research; drafting/editing correspondence; creating slide decks; board materials coordination.
  • Personal assistant support for CEO: manage personal scheduling; on-the-ground support; coordinate personal travel and events.
  • Executive team support: track critical dates; assist with project management; coordinate events and retreats.

Requirements

  • 5+ years of executive assistant experience, including direct support to C-level / executive leadership
  • Proven ability to manage highly dynamic, fast-changing calendars and priorities with accuracy and poise
  • Demonstrated experience preparing high-quality meeting briefs, research memos, and executive-ready documents
  • Track record of handling confidential and sensitive information with absolute discretion, including personal matters and finance-related tasks
  • Superior judgment, emotional intelligence, and communication skills
  • Tech savvy and quick to learn new tools for scheduling, document management, and communication
  • Highly organized, adaptable, and self-motivated
  • Skilled at anticipating needs and proactively addressing challenges
  • Ability to work hybrid: reliable present onsite in Portland, OR as needed for in-person support and personal tasks, with flexibility for remote work
  • Valid driver’s license, reliable transportation, and ability to execute personal matters as needed
  • Start-up or mission-driven sector experience