Bilingual New Patient Scheduling, Medical Practices – Orthodontic & Dental
HIP Creative
Marketing Programs Coordinator
WEX
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $64,000 - $85,000 per year
Job Level
JuniorMid-Level
Tech Stack
WordPress
About the role
- Act as a central point of contact for marketing projects, coordinating tasks and timelines across various teams, including content, design, digital, and product marketing.
- Facilitate project kick-offs, check-ins, and debriefs to ensure all stakeholders are aligned and deadlines are met.
- Maintain and update cross-company cross-sell and vertical solution selling project plans and calendars, ensuring accurate and up-to-date information is accessible to all relevant parties.
- Assist in the tracking and management of the marketing department's budget, monitoring expenses against planned allocations.
- Process and submit invoices, expense reports, and purchase orders.
- Provide regular reports on budget status to the marketing leadership team.
- Manage the marketing intake process, receiving and logging requests from internal stakeholders.
- Work with marketing leadership to prioritize incoming requests based on business goals and resource availability.
- Communicate project status and timelines back to stakeholders, managing expectations effectively.
- Perform basic content updates across marketing materials such as updating logos and copying and pasting new content to replace old versions.
- Assist with asset management, ensuring all marketing materials are organized and easily accessible.
- Coordinate the monthly business review rhythm, ensuring all marketing leaders provide their deliverables on time.
- Gather and consolidate data and presentations for key marketing meetings.
- Schedule and coordinate meetings for the marketing leadership team and other key stakeholders as needed.
Requirements
- 1-3 years of experience in a marketing, project coordination, or administrative role
- Bachelor's degree in Marketing, Communications, Business, or a related field
- Exceptional organizational skills and a strong attention to detail
- Excellent written and verbal communication skills
- Proficiency in project management software (e.g., Asana, Trello, Monday.com) and Microsoft Office Suite (Excel, PowerPoint, Word)
- Familiarity with content management systems (e.g., WordPress) is a plus
- Ability to manage multiple projects simultaneously and prioritize tasks effectively in a fast-paced environment
- A proactive and collaborative team player with a positive attitude
Benefits
- health, dental and vision insurances
- retirement savings plan
- paid time off
- health savings account
- flexible spending accounts
- life insurance
- disability insurance
- tuition reimbursement
- quarterly or annual bonus based on role
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project coordinationbudget managementcontent updatesdata consolidationreporting
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationprioritizationcollaborationproactive attitude
Certifications
Bachelor's degree in MarketingBachelor's degree in CommunicationsBachelor's degree in Business
