Walkers

Executive

• Management of a team of Corporate Services Executives, Administrators and Assistants with their own portfolios;
• To ensure the team deliver quality and handle administrative matters from attorneys, clients and external service providers relating to the assigned portfolio of companies and partnerships, originating responses and updating and providing registers and documents as required;
• To offer on job guidance to the new joiners as well as existing members;
• To maintain a harmonious working atmosphere;
• To maintain the client database including ViewPoint, where relevant, in relation to the assigned portfolio and to assist with the ongoing task of maintaining the database's integrity;
• To drive the team to meet different regulatory deadlines and ensure all statutory rules and regulatory requirements are met;
• To ensure time recording accurately and invoices issued in a timely manner in interim and year end billing schedule;
• To be involved in the employment process and conduct performance review with the team regularly;
• Develops leadership presence with management support at the department level;
• Manages the resources available effectively to meet planned objectives for initiatives;
• Delegation of work and allocation/reallocation of portfolio with the team based on resources and a fair/equitable split based on Team members roles and capacity;
• To follow-up on outstanding accounts receivable within agreed time-frames and be ultimately accountable for the collective accounts receivable position of the Team which they manage;
• Such other tasks as assigned by Assistant Vice President or Director may request from time to time.

Corporate Services Executive

Executive Assistant

• Acting as the primary point of contact for the provision of company secretarial services for a portfolio of regulated funds and Irish companies;
• Agreeing board calendars, sending calendar invitations and diarising agreed dates with Board of Directors;
• Formulate board meeting agendas which will include all regulatory requirements;
• Collate all board papers into a board pack in hard and soft copy for circulation to the Boards in accordance with an agreed timeline;
• Arrange all board meeting logistics;
• Attend board meetings for the purpose of taking detailed board minutes;
• Draft and circulate draft board minutes and action points in accordance with an agreed timeline;
• Assist with general meetings (as required) including drafting notice of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold the meeting;
• Preparation and submission of annual returns and filings to the Companies Registration Office and filings with the Central Bank of Ireland as applicable;
• Maintain statutory books and records;
• Effectively delegate and manage the day-to-day workload of junior members of the team;
• Assist with the training of junior members of the team;
• Ensuring the application of internal policies and procedures;
• Effectively managing relationships with all stakeholders; and
• The candidate will also be expected to get involved in internal projects and initiatives.

Funds Company Secretary – AVP/VP

Assistant

• To deal with day to day correspondence and administrative matters from Team Managers, Corporate Services Executives and Administrators relating to the team's portfolio of companies and partnerships, originating responses and updating and providing registers and documents as required
• To prepare and file corporate documents with government agencies as requested and on behalf of the team
• To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
• To assist with maintaining internal databases and systems including ViewPoint
• To assist with the scanning and saving of documents to the document management system, ensure that all relevant client documents are saved following document naming conventions and in accordance with company policy
• Other tasks as may be requested from time to time
• After gaining experience, be offered with opportunity to deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio (the 'Portfolio') of companies and partnerships

Corporate Services Assistant

Administration

• To handle day-to-day correspondence and administrative matters from designated Account Manager relating to the assigned portfolio (“Portfolio”) of companies and partnerships, including originating responses and updating and providing registers and documents as required
• To prepare and file corporate documents with government agencies
• To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
• To maintain internal databases and systems including ViewPoint
• To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
• To liaise with cross functional teams (finance, reporting services, compliance, etc) to meet clients' statutory requirement
• To review all invoices in relation to the Portfolio and liaise with the Finance team, Assistant Vice President of Corporate Services and Account Manager regarding payment of the same
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the Account Manager, Assistant Vice President of Corporate Services and cross functional teams as appropriate
• Such other tasks as Assistant Vice President of Corporate Services, Senior Management or the Director of Corporate Services and Account Manager may request from time to time

Corporate Services Administrator

Legal Assistant

• Provide excellent secretarial support to the Employment Team
• Assisting with the preparation of legal documents
• Maintain accurate records and correspondence files
• Liaise with clients as appropriate
• Responding to internal and external inquiries

Corporate Services Executive

Funds Company Secretary – AVP/VP

Corporate Services Assistant

Corporate Services Administrator

Legal Secretary