Insurance Manager
Slash Staffing
Node.js
Operations Administrator, Virtual Assistant
Virtual Rockstar Careers
full-time
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteSalary
💰 $7 - $8 per hour
Job Level
Mid-LevelSenior
Tech Stack
Node.jsSpring
About the role
- This is a remote position supporting an executive team for a pediatric occupational therapy practice.
- Responsibilities include executive & administrative support, coordinating across departments, supporting COO and CFO, and managing scheduling and onboarding.
- Manage park permitting, university placements, internship and volunteer programs, recruitment and onboarding, and onboarding of group assistants.
- Input and maintain program data in the EMR system (Therabyte), ensure billing accuracy, and distribute superbills.
- Track deadlines via ClickUp and Google Workspace; update company website and support marketing tasks; document processes via Loom.
Requirements
- Proven experience as an Executive Assistant, Chief of Staff, or in a senior administrative support role.
- Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
- Strong written and verbal communication skills; professional and clear communicator.
- Ability to work independently, take ownership of tasks, and proactively problem-solve.
- Comfortable using and managing multiple platforms, including: ClickUp, Trello, Google Workspace (Docs, Sheets, Drive, Forms) EMR systems (e.g., Therabyte) Acuity Scheduling, Zoom, Google Meet LastPass, Loom, Squarespace
- High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.
- Experience working with multi-state practices or organizations experiencing rapid growth is a plus.
