Virtual Construction Assistants

Project Manager

• Assist in planning and overseeing construction projects from start to finish
• Coordinate and manage subcontractors and construction crews
• Monitor project progress and ensure timelines and deadlines are met
• Prepare and maintain project documentation, including schedules, budgets, and reports
• Ensure compliance with building and safety regulations
• Communicate effectively with project stakeholders, including clients, architects, and engineers
• Resolve any issues that arise during construction and escalate when necessary
• Assist in evaluating project costs and providing cost-control measures
• Maintain high standards of workmanship and quality control

Construction Project Coordinator

Architect

• Assist in the development of design concepts and detailed architectural plans
• Prepare and review drawings, blueprints, and specifications
• Ensure compliance with local building codes, safety regulations, and project requirements
• Coordinate with engineers, consultants, and construction teams
• Coordinate with field personnel to monitor construction progress and resolve design or technical issues
• Work closely with clients, engineers, and contractors to ensure the highest standards of design and construction
• Stay current with architectural trends, materials, and sustainable design practices

Account Executive

• Identify and pursue new business opportunities with construction companies across Long Island and NYS. Conduct in-person meetings, presentations, and solution-based discussions with executives and decision-makers. Present and sell CMS marketing services, including branding, social media management, SEO, paid advertising, and lead generation campaigns. Build and maintain strong client relationships through consultative sales and ongoing account management. Collaborate with the marketing team to ensure services align with client goals and expectations. Track leads, manage a sales pipeline, and consistently achieve or exceed sales targets. Represent CMS with professionalism and expertise in marketing solutions for construction.

Marketing Sales Executive, Construction Marketing

Executive Assistant

We are seeking a highly organized, detail-oriented Virtual Assistant with experience in construction business operations, who can implement systems , create SOPs , and set up project management software (like BuilderTrend and JobTread) as part of our DFY implementation service for homebuilders and remodelers.
Core Responsibilities 1. Software Setup (BuilderTrend/JobTread) Build project and schedule templates Set up task checklists, roles, and workflow templates Configure communication tools and dashboards based on our process 2. SOP and Template Creation Translate our frameworks into clear, client-specific SOPs using our formatting and language Build playbooks, checklists, agenda templates, trackers, and calculators using Google Docs & Sheets Create organized documentation based on detailed processes 3. Client Support Tasks Follow up on missing items (logos, org charts, schedules, contracts, etc.) Maintain project folders and version control Provide light technical support to clients (e.g., where to find a template or how to access a document)

Virtual Assistant

• Assist in planning and overseeing construction projects from start to finish.
• Coordinate and manage subcontractors and construction crews.
• Monitor project progress and ensure timelines and deadlines are met.
• Prepare and maintain project documentation, including schedules, budgets, and reports.
• Ensure compliance with building and safety regulations.
• Communicate effectively with project stakeholders, including clients, architects, and engineers.
• Resolve any issues that arise during construction and escalate when necessary.
• Assist in evaluating project costs and providing cost-control measures.
• Maintain high standards of workmanship and quality control.

Construction Project Coordinator

Architect

Marketing Sales Executive, Construction Marketing

Virtual Assistant

Project Coordinator, Bilingual, Spanish/English