Virtual Construction Assistants

Bookkeeper

• Set up and manage company accounts in QuickBooks Online (QBO)
• Record daily financial transactions and maintain accurate ledgers
• Handle accounts payable and receivable
• Perform bank and account reconciliations
• Generates monthly financial reports
• Ensure compliance with internal procedures and maintain documentation
• Collaborate with management and provide financial insights when needed
• Contribute to the development and refinement of Standard Operating Procedures (SOPs) as the company grows

Bookkeeper, QBO Certified

Engineer

• Perform data entry across multiple software platforms accurately and efficiently.
• Review and interpret construction drawings and specifications.
• Assist with preparing and submitting project submittals.
• Organize, maintain, and track project documentation and records.
• Schedule mechanical and HVAC activities in MS Project and support overall project scheduling, coordination, and progress tracking.
• Assist in ordering materials and coordinating deliveries.
• Schedule meetings with clients, vendors, and project team members.
• Manage and respond to project-related emails in a timely and professional manner.

Mechanical Project Engineer

Account Executive

• Identify and connect with potential clients in the construction industry.
• Build and maintain long-term relationships with company owners, executives, and decision-makers.
• Conduct virtual meetings and present tailored solutions based on client needs.
• Collaborate closely with internal teams to ensure smooth onboarding and client satisfaction.
• Develop outreach strategies for target markets (U.S. and international).
• Track opportunities, maintain a healthy pipeline, and support overall company growth goals.
• Represent VCA with professionalism and a strong understanding of construction operations.

Sales Executive – Construction Industry

Project Manager

• Assist in planning and overseeing construction projects from start to finish
• Coordinate and manage subcontractors and construction crews
• Monitor project progress and ensure timelines and deadlines are met
• Prepare and maintain project documentation, including schedules, budgets, and reports
• Ensure compliance with building and safety regulations
• Communicate effectively with project stakeholders, including clients, architects, and engineers
• Resolve any issues that arise during construction and escalate when necessary
• Assist in evaluating project costs and providing cost-control measures
• Maintain high standards of workmanship and quality control

Construction Project Coordinator

• Identify and pursue new business opportunities with construction companies across Long Island and NYS. Conduct in-person meetings, presentations, and solution-based discussions with executives and decision-makers. Present and sell CMS marketing services, including branding, social media management, SEO, paid advertising, and lead generation campaigns. Build and maintain strong client relationships through consultative sales and ongoing account management. Collaborate with the marketing team to ensure services align with client goals and expectations. Track leads, manage a sales pipeline, and consistently achieve or exceed sales targets. Represent CMS with professionalism and expertise in marketing solutions for construction.

Marketing Sales Executive, Construction Marketing

Architect

• Assist in the development of design concepts and detailed architectural plans
• Prepare and review drawings, blueprints, and specifications
• Ensure compliance with local building codes, safety regulations, and project requirements
• Coordinate with engineers, consultants, and construction teams
• Coordinate with field personnel to monitor construction progress and resolve design or technical issues
• Work closely with clients, engineers, and contractors to ensure the highest standards of design and construction
• Stay current with architectural trends, materials, and sustainable design practices

Executive Assistant

We are seeking a highly organized, detail-oriented Virtual Assistant with experience in construction business operations, who can implement systems , create SOPs , and set up project management software (like BuilderTrend and JobTread) as part of our DFY implementation service for homebuilders and remodelers.
Core Responsibilities 1. Software Setup (BuilderTrend/JobTread) Build project and schedule templates Set up task checklists, roles, and workflow templates Configure communication tools and dashboards based on our process 2. SOP and Template Creation Translate our frameworks into clear, client-specific SOPs using our formatting and language Build playbooks, checklists, agenda templates, trackers, and calculators using Google Docs & Sheets Create organized documentation based on detailed processes 3. Client Support Tasks Follow up on missing items (logos, org charts, schedules, contracts, etc.) Maintain project folders and version control Provide light technical support to clients (e.g., where to find a template or how to access a document)

Virtual Assistant

• Assist in planning and overseeing construction projects from start to finish.
• Coordinate and manage subcontractors and construction crews.
• Monitor project progress and ensure timelines and deadlines are met.
• Prepare and maintain project documentation, including schedules, budgets, and reports.
• Ensure compliance with building and safety regulations.
• Communicate effectively with project stakeholders, including clients, architects, and engineers.
• Resolve any issues that arise during construction and escalate when necessary.
• Assist in evaluating project costs and providing cost-control measures.
• Maintain high standards of workmanship and quality control.