Payroll Associate

Ventura Foods

full-time

Posted on: 9/30/2025

Location Type: Remote

Location: Remote • California • 🇺🇸 United States

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Salary

💰 $20 - $30 per hour

Job Level

JuniorMid-Level

About the role

Administration and processing of payrolls for the Company; work through and with payroll staff of the Company’s plants to ensure efficient, accurate, and timely payrolls for all employees.
Provide guidance and direction to the Company in all matters dealing with payroll administration, processing requirements, reporting and payroll tax requirements, and accounting requirements.
Process and review payroll data, including new hires, terminations status changes, timecards and deductions.
Will be in charge of processing end-to-end payroll operations for weekly or bi-weekly payrolls.
Validate and reconcile payroll reports to ensure accuracy before disbursement.
Respond to employee inquiries regarding pay, deductions, and timekeeping issues; serve as the initial point of contact for all inquiries and investigations.
Run appropriate queries/reports to balance and verify data with each pay period between ADP reports and Workforce Management.
Prepare and post monthly general ledger entries for staff accountants.
Prepare manual checks as required for employee terminations or payroll adjustments.
Verify and balance all payroll registers for 11 pay groups in an excel spread sheet for journal entry.
Prepare special entries for fiscal year-end and complete special projects such as 401k reconciliation for quarterly and year-end.
Responsible for vacation accrual maintenance and distribution for hourly employees and making timely 401(k) transmittal deposits.
Coordinate with HR, Finance and Benefits teams to ensure proper flow of payroll-related information and provide ad hoc reporting.
Monitor and stay up to date with any CBA updates for pay groups with union employees and coordinate changes/calculations/deductions in systems.
Work with staff Accountants to meet payroll postings (cash taxes, garnishments, gift cards and 401k reconciliation) and research discrepancies to achieve compliance and W-2 accuracy.
Monitor compliance with federal, state and local wage and hour laws.

Requirements

High School Diploma or GED is required.
6+ months of financial or accounting or payroll experience is required.
Ability to travel up to 5%.
3+ years of payroll administration experience is a bonus.
HR knowledge is desired.
Prior experience with multi-state payroll or union payroll is a plus.
Proficiency in Microsoft office suite, specifically Excel and Payroll/HRIS systems (ADP, UKG or similar).
Strong understanding of payroll regulations, tax withholdings and wage/hour compliance.
Detail oriented with strong organizational skills.
Excellent communication and customer service skillset.
Ability to handle sensitive information with confidentiality.
Problem-solving mindset with the ability to meet deadlines.

Benefits

Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees
Profit Sharing and 401(k) matching (after eligible criteria is met)
Paid Vacation, Sick Time, and Holidays
Employee Appreciation Events
Employee Assistance Programs

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

payroll processingpayroll administrationdata reconciliationgeneral ledger entries401(k) reconciliationtimekeepingpayroll tax compliancemulti-state payrollunion payrollfinancial reporting

Soft skills

detail orientedorganizational skillscommunication skillscustomer serviceconfidentialityproblem-solvingability to meet deadlines

Certifications

High School DiplomaGED

Payroll Associate

Salary

Job Level

About the role

Requirements

Applicant Tracking System Keywords

Hard skills

Soft skills

Certifications

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