Payroll Consultant
Snowflake
Payroll Manager
Tapcheck
part-time
Posted on:
Location Type: Remote
Location: Remote • Alabama, Arizona, California, Colorado, District of Columbia, Florida, Idaho, Illinois, Louisiana, Massachusetts, Missouri, Montana, Nevada, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Carolina, Texas, Virginia, Washington, Wisconsin • 🇺🇸 United States
Visit company websiteJob Level
SeniorLead
About the role
- Project-Based Work (First 3 Months – Full Time): Prepare for the upcoming 401(k) audit; Reconcile YTD 940/941 filings vs. payroll registers; Investigate and resolve historical 401(k) funding discrepancies
- Ongoing Payroll Support (Long-Term – Part Time): Provide 2–3 full days every other week aligned with bi-weekly payroll processing; Support annual benefits audit and W-2 preparation & issuance
- Bi-Weekly Payroll Operations: Manage and execute bi-weekly payroll for ~140 employees across 25+ states; Review, validate, and reconcile payroll data (new hires, terminations, compensation changes, deductions, garnishments); Ensure compliance with federal, state, and local tax regulations; Process and reconcile payroll registers with payroll funding, direct deposits, and third-party payments; Maintain detailed documentation and audit trail
- Compliance, Reconciliation & Audit Support: Reconcile YTD 940/941 tax filings against payroll register totals; Prepare schedules, reconciliations, and supporting documentation for 401(k) audit; Resolve discrepancies between payroll deductions and 401(k) funding; Ensure accurate 401(k) contributions and allocations; Partner with state tax agencies on payroll tax registrations, account maintenance, and issue resolution
- Interact independently with auditors, regulators, and benefit providers as sole payroll owner
Requirements
- 7+ years of U.S. payroll experience with proven ownership of full-cycle, multi-state payroll
- Prior experience as the primary or sole payroll manager in an organization of similar size or complexity
- Strong knowledge of payroll controls, compliance, and reporting (940, 941, W-2, 401(k))
- Demonstrated experience supporting or leading 401(k) audits
- Expertise in resolving complex funding and reconciliation discrepancies
- Proficiency in at least one mid-market payroll platform (e.g., ADP, Paylocity, Paycom, Workday, etc.)
- Exceptional attention to detail, ability to operate independently, and strong problem-solving skills
- Preferred: Prior experience handling state payroll tax registrations in multiple jurisdictions
- Preferred: Background in startup, fintech, or SaaS environments
- Are you legally authorized to work in the United States? (application asks)
- Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)? (application asks)
Benefits
- Competitive base
- Paid Time Off
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401K Match
- Remote-friendly role
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
U.S. payroll experiencefull-cycle payrollmulti-state payrollpayroll controlscompliancereporting401(k) auditsreconciliation discrepanciespayroll tax registrationsbi-weekly payroll processing
Soft skills
attention to detailindependent operationproblem-solving
