Tapcheck

Payroll Manager

Tapcheck

part-time

Posted on:

Location Type: Remote

Location: Remote • Alabama, Arizona, California, Colorado, District of Columbia, Florida, Idaho, Illinois, Louisiana, Massachusetts, Missouri, Montana, Nevada, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Carolina, Texas, Virginia, Washington, Wisconsin • 🇺🇸 United States

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Job Level

SeniorLead

About the role

  • Project-Based Work (First 3 Months – Full Time): Prepare for the upcoming 401(k) audit; Reconcile YTD 940/941 filings vs. payroll registers; Investigate and resolve historical 401(k) funding discrepancies
  • Ongoing Payroll Support (Long-Term – Part Time): Provide 2–3 full days every other week aligned with bi-weekly payroll processing; Support annual benefits audit and W-2 preparation & issuance
  • Bi-Weekly Payroll Operations: Manage and execute bi-weekly payroll for ~140 employees across 25+ states; Review, validate, and reconcile payroll data (new hires, terminations, compensation changes, deductions, garnishments); Ensure compliance with federal, state, and local tax regulations; Process and reconcile payroll registers with payroll funding, direct deposits, and third-party payments; Maintain detailed documentation and audit trail
  • Compliance, Reconciliation & Audit Support: Reconcile YTD 940/941 tax filings against payroll register totals; Prepare schedules, reconciliations, and supporting documentation for 401(k) audit; Resolve discrepancies between payroll deductions and 401(k) funding; Ensure accurate 401(k) contributions and allocations; Partner with state tax agencies on payroll tax registrations, account maintenance, and issue resolution
  • Interact independently with auditors, regulators, and benefit providers as sole payroll owner

Requirements

  • 7+ years of U.S. payroll experience with proven ownership of full-cycle, multi-state payroll
  • Prior experience as the primary or sole payroll manager in an organization of similar size or complexity
  • Strong knowledge of payroll controls, compliance, and reporting (940, 941, W-2, 401(k))
  • Demonstrated experience supporting or leading 401(k) audits
  • Expertise in resolving complex funding and reconciliation discrepancies
  • Proficiency in at least one mid-market payroll platform (e.g., ADP, Paylocity, Paycom, Workday, etc.)
  • Exceptional attention to detail, ability to operate independently, and strong problem-solving skills
  • Preferred: Prior experience handling state payroll tax registrations in multiple jurisdictions
  • Preferred: Background in startup, fintech, or SaaS environments
  • Are you legally authorized to work in the United States? (application asks)
  • Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)? (application asks)
Benefits
  • Competitive base
  • Paid Time Off
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • 401K Match
  • Remote-friendly role

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
U.S. payroll experiencefull-cycle payrollmulti-state payrollpayroll controlscompliancereporting401(k) auditsreconciliation discrepanciespayroll tax registrationsbi-weekly payroll processing
Soft skills
attention to detailindependent operationproblem-solving